Update and OPI Policies

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AchievementinMontana
Montanas State Student Information System

• Update and OPI Policies
• April 8-9, 2009

Sara Loewen Data Resource Administrator Nicole
Weissman AIM Student Records Manager
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Where Weve Been

• State Student IDs
• Enrollment Data
• State Reporting Data
• Attendance
• Program Participation
• Career Technical Education
• Assessment Data

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Where Were At

• AIM Montana Edition
• All schools on individual databases
• New tools and options for districts
• Enhanced security

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Policy

• Student Records Confidentiality
• Establish procedures and responsibilities
  governing confidential student information
• Access
• Use
• Dissemination
• Applies to
• OPI employees
• Contractors
• Other entities requesting access

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Data Security

• Where is my data stored?
• Montana Department of Administration server
• Same agency that handles tax data and other
  personally sensitive state data

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Data Security

• What about hackers?
• https// vs. http//
• Data security on the internet
• Hacking vs. Finding
• Protecting your username
• and password

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Data Security

• Security in Infinite Campus Application
• Strong Passwords
• Hide Passwords
• User Groups
• District Policy

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Strong Passwords

• What Is a Strong Password?
• A mixture of letters (upper and lowercase),
  numbers, and symbols
• Should be 8 to 12 characters
• Avoid passwords based on easily guessable
  information (birthdates, names, etc)
• http//www.microsoft.com/protect/yourself/password
  /checker.mspx

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Where Were Going

• AIM MAEFAIRS Integration
• New Race/Ethnicity Requirements
• Special Education Tool

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AIM/MAEFAIRS Integration

• AIM Data will populate MAEFAIRS
• No data in AIM no data in MAEFAIRS
• MAEFAIRS registered user will view and submit
  data
• Corrections to student data made in AIM
• AIM specialist and MAEFAIRS registered user have
  to communicate
• Must meet data collection deadlines

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Policy

• What does Montana Statute say about enrollment
  and ANB?
• 20-9-311(4)(d), MCA
• A pupil in kindergarten through
  grade 12 who is concurrently enrolled
  in more than one public school,
  program or district may not be
  counted as more than one full-time pupil
  for ANB purposes. 20-9-311(4)(d), MCA

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Policy

• What does Montana Statute say about enrollment
  and ANB? (Continued)
• 20-9-311(6), MCA
• When a pupil has been absent,
  with or without excuse, for more than
  10 consecutive school days, the pupil
  may not be included in the
  enrollment count used in the
  calculation of the ANB unless the pupil
  resumes attendance prior to the day of the
  enrollment count.

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Policy

• What does Montana Statute say about enrollment
  and ANB? (Continued)
• OPI Interpretation
• A student may not be enrolled
  full-time in two schools
  or districts on the
  official count date.
• The school where the student is attending on the
  official count date is the school that can claim
  the enrollment for ANB purposes, even if it has
  been fewer than 10 days since the student stopped
  attending the school where the student was
  previously enrolled.

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Student End Dates

• What constitutes notice?
• Parent notification
• OPI notification
• Records request
• What is the End Date?
• Once you know where the student is the last day
  of attendance at a district

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Student End Dates

• What if I dont know where the student is?
• Enrollment per District policy
• If the student is absent 11 or more days on the
  count date check the Exclude ANB box
• Bottom line if you know why they are not in
  your school you dont count them

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Race/Ethnicity Changes
Question 1 - Ethnicity Question 2 - Race Question
3 State Determination, AYP Subgroup
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Race/Ethnicity Changes
Question 1 Is the Student Hispanic or Latino?
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Race/Ethnicity Changes
Question 2 Multiple Racial Categories
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Race/Ethnicity Changes

• Question 3 State AYP Determination

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Policy

• Reluctant Parents giving information to OPI
• Authority to collect student
  information
• Race/Ethnicity
• The National Center for
  Education Statistics instructs
  school officials to rely on observer
  identification

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Special Education Tool

• State and Federal reporting requirements
• Help teachers manage special education
  workflow and timelines
• Forms have a familiar look and feel
• Enhance communication between schools and
  parents

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Implementation

• Training Spring 2009 and Fall 2009
• Mandated use starting August 2010
• Special Education Child Count
• 2009 in Citrix
• 2010 in Citrix and AIM
  Parallel systems
• 2011 in ?

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Policy

• Credit to support School District Data Systems
• 2007-2008 school year
• April 2008 One time 3.41per student for all
  districts
• 2008-2009 school year
• Jan 2009 One time 3.43 per student for all
  districts
• District Edition Credit
• 3.00 credit for DE users only
• Pro-rated for 08-09 year
• All other districts receive Montana Edition
• Credited to districts to be used on next renewal

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AIM Contacts

• Questions on Data Elements
• AIM Help Desk (715am-500pm)
• 1-877-4AIMMT1 (1-877-424-6681) or 444-3800 local
• or
• opiaimhelp_at_mt.gov
• Other Questions
• Madalyn Quinlan, Chief of Staff
  406-444-3168 or
  mquinlan_at_mt.gov

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Thank You

• The OPI appreciates the cooperation we have
  received from Montana school districts.
• We realize how important our state-local
  partnership is to the success of Montana's data
  improvement efforts for K-12 education.
• On behalf of State Superintendent Denise Juneau,
  thank you.

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• Questions and Answers

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