Post award enquiries

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Post award enquiries Jacky Molyneaux Medical
Research Council
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Awards Management Team

• The Awards Management deals with all post award
  administration of all grants and fellowships.

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When is post award?

• From the point an award letter is sent, you award
  will be dealt with by the post award team, unless
  the award needs to be re-costed, then this needs
  to be referred back to the pre-award team

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Contact points for award holders

• Who is the first point of contact for award
  holders?
• The Departmental Administrator or the Research
  Grants/Finance Office should be the first point
  of contact for the award holder.

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Who should the RO contact if they have any
queries?

• Research Grants Office should contact AMT if
  they have any queries on an award not covered by
  the Research Councils terms and conditions.

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Awards Management Team

• Split into two distinct areas
• Business Team
• Payments Team

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RMG Finance Team
RBM Finance Management
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Business Team Regional contacts (general) Who are
they?

• Robert Goodall London region
• Ari Gnanamuttu Oxford, Cambridge Bristol and
  Wales
• Ann Holt Liverpool, Birmingham and Sussex
• Heather Barton The North and Scotland

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Who do we contact in AMT if we have a query?

• In AMT, regional contacts have responsibility
  for particular Research Organisations, you
  regional contacts are named in the award letter.
  If you do not know who your regional contact is
  then you can contact the general AMT mailbox
• AMT_at_headoffice.mrc.ac.uk for business
  enquiries
• AMTPayments_at_headoffice.mrc.ac.uk for payment
  enquiries

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What do the regional contacts do?

• Draft and send out the award letter
• Deal with any in-life issues i.e.
  maternity/sick/spending period extension requests
• Chase late starts and Final Statements
• All queries should be copied to the Finance
  Office, so that all correspondence can be copied
  onto their central files
• Any exceptional requests are considered by an
  internal Committee

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Payments Team

• Payments Team manager
• Luke Beswick_at_headoffice.mrc.ac.uk
• Two payments Team Administrators
• Glen Moore and Sunil Olivelle

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What do the Payments Team do?

• Action start certificates
• Make payments to the RO
• Send out the annual statements
• Deal with any grant suspensions
• Terminate award

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What else do AMT do?

• Attend Research Council Funding Assurance
  Programme visits

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What are FAP visits

• Each of the top 60 funded RO are visited on a 4
  year rolling programme
• 2 day visit by 2/3 Research Council
• Management audit to ensure robust documentation
  and reporting procedures
• Other ROs outside of the top 60 have desk-based
  reviews

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Thank you