Access Management the real issues: bulk upload through Voyager

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Access Management the real issues bulk upload
through Voyager

• Neil Smyth
• University of Wales Swansea

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Introduction

• Structure
• Bulkupload
• Librarian/ student perspective
• EVUGM
• European Voyager Users Group Meeting

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Job Title

• Deputy Subject (Engineering and Science)
  Librarian
• Assistant Information Systems Librarian
• Athens Administrator for the University of Wales
  Swansea

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UWS Context

• Administration
• Access Accounts
• Personal Accounts
• Information Desk
• Options
• Self-registration
• Bulk-upload

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Remembering passwords

• LIS-LINK message
• We are receiving around 60 emails a day from
  returning students requiring their Athens
  passwords resending.

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Bulk upload

• General services
• encrypted bulk upload facilities to add Athens
  usernames from another data source, perhaps the
  Institution's Registry.
• Registry meetings
• Other institutions

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Project team

• Athens Administrator
• Public Services Manager
• Systems Librarian
• Network Manager

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Integrating with Voyager

• Mandatory Fields Athens
• Username, password, name
• Voyager
• 6 digit student ID number

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Script(s)

• Upload runs - (c shell)
• Extracts from Voyager - (Perl)
• Selects from Voyager - (Perl)
• PGP encryption - (c shell)
• E-mailed to Athens - (c shell)
• Confirmation message each day

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Benefits

• Linked to Expiry Date
• Increased Security measures
• Updated each day automatically
• Register, Voyager, Athens account
• Administration made simple

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Summer 2002
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Autumn 2002 Bulkupload
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Problems

• Not Athens Institution specific
• Health science
• Staff overlap in numbers/ systems
• Transition old personal to new bulkupload

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Inductions librarian view

• Librarian perspective
• Log on to Open access computing
• My account - Voyager
• Electronic resources - Athens
• Virtual tour - Blackboard

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Induction student view
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Many others

• Information Desk
• File many passwords
• Sheet of law passwords

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Solutions

• Institution
• Same username and password
• Access Management System
• More authenticated resources
• Local solutions
• EZproxy authenticate off campus resources that
  are not Athens.

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Summary

• Athens UWS context
• Bulk upload integrated with Voyager
• Librarian/ Student perspective

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Access Management the real issues bulk upload
through Voyager

• Neil Smyth
• University of Wales Swansea