Structure and Responsibility

1
Structure and Responsibility

• EPA Regions 9 10
• and
• The Federal Network for Sustainability

2
Overview

• EMS Roles and Responsibilities
• Documents to Support EMS Structure
• Performance Reviews
• Resource Allocation

3
Structure Responsibility

• ISO 14001 requires
• facilities to define, document, and communicate
  organizational roles and responsibilities in an
  EMS, including an EMS management representative
• management to provide appropriate human,
  physical and financial resources to implement
  and maintain the EMS

4
EMS Roles Responsibilities

• Functional experts
• Engineers
• Contracting officials
• Purchasing officials
• Energy managers
• Technical experts
• NEPA
• Contractors, concessionaires

• EMS Coordinator
• EMS Team
• Senior manager
• Line managers
• Personnel specialists
• Information management staff

5
EMS Coordinator

• Management representative with defined roles and
  responsibilities
• ensuring EMS requirements are met
• report on performance of the EMS to top
  management for review and as a basis for
  improvement

6
Information to Support EMS Structure

• Organizational charts
• Position descriptions
• Personal development plans
• Performance agreements
• Performance improvement plans
• Environmental management plans
• Performance review forms

7
Performance Reviews

• Require accountability for appropriate personnel

• Measure individual performance as it
• contributes to EMS objectives

• Include EMS in EMS Coordinators and EMS Teams
  reviews

8
Resource Allocation
Management must provide sufficient resources to
implement the EMS including

• Personnel
• Physical resources
• Equipment
• Training
• Financial resources

9
Incorporate EMS into Organizational Structure

• Revise organizational charts to reflect EMS
• Modify position descriptions to include EMS
  responsibilities
• Measure EMS performance in performance reviews
• Reassign personnel to EMS if necessary
• Allocate training and financial resources to EMS

10
Summary

• An EMS should have clearly defined
  responsibilities for all involved.
• Accountability is essential for successful
  implementation.
• The EMS structure helps ensure sufficient
  resources are provided to implement the EMS.

11
Exercise 1
Break into groups and identify responsibilities
for the following roles

• EMS Coordinator
• EMS Team
• Senior manager
• Line managers
• Personnel specialists
• Information management staff

• Functional experts
• Engineers
• Contracting Officials
• Purchasing officials
• Energy managers
• Technical experts
• NEPA
• Contractors, concessionaires