Managing The Project Process for Capital Construction Projects

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Managing The Project ProcessforCapital
Construction Projects

• Presented by
• Ken Cates
• Northstar Management Company,
• 10820 Sunset Office Dr., Suite 200
• St. Louis, MO 63127
• 314-821-3325

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Session Overview

• The Project Process
• A Successful Project
• The Project Timeline
• Efficient and Effective Decision Making

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Session Overview (continued)

• Developing a Project Management Plan
• Scope of Work (Project Objectives)
• Identify Checkpoints
• Manage Expectations

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Challenges of Project Management
Problems

• Schedule Goes On and On
• Costs Out of Control
• Untimely Decision Making
• Legal Battles (Costly and Frustrating)
• Unrealized Expectations!

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Challenges of Project Management
Success Factors

• Clearly Defined and Understood Objectives
• Clearly Defined and Understood Project Process
• Efficient and Effective Decision Making
• The Right Project Team

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Clearly Defined and Understood Objectives

• Objectives are the scope of work
• Who defines the scope of work and when?
• Stakeholder needs Program, Budget, Schedule
• Givens Codes, Agency Requirements, etc.

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Clearly Defined and Understood Project Process

• Select Process that best accomplishes objectives
• Document Project Timeline with checkpoints
• Use Comprehensive Consultant Contracts

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Efficient and Effective Decision Making

• Clear lines of Authority and Responsibility
• Strategy Concept to Detail
• Document When Decisions Are Made
• Keep the Process Moving Forward

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The Right Project Team

• Selection Experience, Role, Chemistry
• Discuss and Document Roles Responsibilities
• Communicate and Share Information Often
• Ensure Ownership with all Stakeholders

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The Project Process

• The Project Timeline
• Basic Components
• Strategy Concept to Detail
• The Project Schedule

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Basic Components

• Planning
• Business/Strategic Plan
• Master Facility Plan
• Conceptual Project Description
• Project Program
• Design
• Schematic Design
• Design Development
• Construction Documents
• Bid/Negotiation

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Basic Components

• Construction
• Build the Project
• Verify That Construction Activities Conform With
  Construction Documents
• Occupancy/Close-Out
• Complete All Project Activities
• Obtain Owner Acceptance of Project Elements
• Review/Discuss Post Occupancy Evaluation

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Concept - to - Detail
Support Services
50 acre site
Plant
H
Ambulatory Services
Bed Tower
ER
OR
OR
OR
OR
Imaging
Ambulatory Services
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The Project Process

• Efficient and Effective Decision Making
• Decisions as a Function of Project Timeline
• Who Impacts Decision Making?
• Document Decision Making Structure
• (Project Team Organization)

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Who Impacts Decision Making?

• Owner Administration
• User Group Representatives
• Owners representative/Project manager
• Programmer/Planner
• Design Team-Architects Engineers
• Constructors
• Specialty Consultants

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Developing a Project Management Plan

• Scope of Work (Project Objectives)
• Identify Checkpoints
• Manage Expectations

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Scope of Work (Project Objectives)

• Strategic Plan Master Facility Plan
• Business/Operational Needs
• Use Appropriate Contingency Factors
• Document and Get Stakeholder Sign-Off

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Identify Checkpoints

• Keep the Process Moving Forward
• Identify Decision Milestones with Dates
  Decision Makers
• Document the Project Process Timeline
• Update Timeline as Necessary
• Keep Key Team Members/Decision Makers Informed
• Communication Documentation

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Manage Expectations

• Create a Project Management Plan that includes
  Project Objectives, Timeline, and Stakeholders
• Review and Update Project Management Plan on
  Monthly Basis with Key Team Members
• Use Project Management Plan to measure
  status/outcomes
• Require all Parties to Fulfill Their Team and
  Contractual Obligations

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Session Review

• The Project Process
• A Successful Project
• The Project Timeline
• Efficient and Effective Decision Making

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Session Review (continued)

• Developing a Project Management Plan
• Scope of Work (Project Objectives)
• Identify Checkpoints
• Manage Expectations