CORPORATE PROCUREMENT PLAN Suggested Structure and Content

1
CORPORATE PROCUREMENT PLAN- Suggested Structure
and Content
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Broad Outline of Plan

• Part One
• Introduction
• Brief Explanation of What Plan Includes
• Procurement Overview
• Summary of Suprem, Transaction Analysis, Spend
  Analysis,
• Overview of Procurement Function in terms of
• Planning
• Management and Operational Structure
• Procedures and Practices
• ICT Systems

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Broad Outline of Plan

• Part Two Includes
• Procurement Principles and High Level Goals
  Common Principles and Sector Specific principles
• Six High Level Goals
• Goal One Planning
• Goal Two Structure and Capabilities
• Goal Three Procedures and Practices
• Goal Four ICT Systems
• Goal Five Strategy/Management Initiatives
• Goal Six Participation in Public Sector
  Initiatives

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Broad Outline of PlanPart 2

• Goal One - Planning
• E.g. Establish procurement planning group
• IT, HR, Finance, other relevant division reps
• Establish Terms of Reference
• Monthly/quarterly meetings
• Support at senior level
• Link Corp Proc Plan to other plans

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Broad Outline of PlanPart 2

• Goal Two Structure and Capabilities
• Structure - central procurement
  unit/resource/contact (Roles and
  Responsibilities)
• Skills - skills needed Vs skills in place
• Training Strategy/plan

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Broad Outline of PlanPart 2

• Goal Three Procedures and Practices
• Procedural Framework category specific as
  appropriate
• Internal communication Intranet
• Communicate lists of common goods/services/supplie
  rs
• Collection and dissemination of information with
  wider public sector

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Broad Outline of PlanPart 2

• Goal Four ICT Systems
• Procurement Reports from FMS
• Purchase Card
• Specifics re evaluation, implementation etc
• Transaction Cost Reduction
• Consolidation of orders/invoices
• Reducing supplier base

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Broad Outline of PlanPart 2

• Goal Five Strategy/Management Initiatives
• Strategy development prog. or specific
  categories
• Prioritise exp assess current approach demand
  analysis supply market analysis new strategy
  evaluation of outcomes.
• Key Expenditure Areas
• Consultants
• Demand Management
• Suppliers
• Development
• Optimising supplier base
• Efficiency targets with output measuring and
  reporting (specific) Reduce volume of annual
  transactions by 10

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Broad Outline of PlanPart 2

• Goal Six Participation in Public Sector
  Initiatives
• Cross Organisational aggregation.
• Participate in Purchase card pilot

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Recall Key Factors in Drafting Plan

• One individual responsible for draft. Capacity
  Builders?
• Consultation with Key Stakeholders IT, Finance,
  Human Resources, Capital Works, Other Specialist
  Buyers
• Management Endorsement in advance and formal
  sign off Message from Secretary General