TRAVEL AUTHORIZATION CORRECTIONS

1
TRAVEL AUTHORIZATIONCORRECTIONS

• VE6 Documents

2
RTA CORRECTION

• RTA REQUEST FOR TRAVEL AUTHORIZATION
• Change approved BEFORE travel
• Approved by supervisor or by someone over the
  travelers position (appointment)

3
RTA CORRECTION

• PRIMARY PURPOSE APPROVES ABSENCE FROM
  HEADQUARTERS
• Change in Travel Dates (outside original dates)
• Change in Destinations, Purposes, etc
• Even change in Travelers for same trip
• ROUTES TO PRIMARY ACADEMIC APPOINTMENT FOR
  APPROVAL

4
RTA CORRECTION

• SECONDARY PURPOSE CHANGE ANY ENCUMBRANCES
• Add or Delete Accounts
• Increase or Reduce Encumbrance Amounts
• ROUTES TO ACCOUNT FOR APPROVAL
• SPECIAL NOTE Faculty Travel Grants should
  NEVER be encumbered!

5
RTA CORRECTION VE6

• CREATE WITH NEW ACTION
• 01 FORMAT
• RTA NUMBER (from original VE5)

6
RTA CORRECTION VE6

• gtgtCREATION OF DOCUMENT S0VE6999987 SUCCESSFULLY
  COMPLETED CONTINUEltlt
• DEFINE CORRECTION DOCUMENT FOR THE
  RTA - VE6 Year 05 06
• Command VE6 Account __________ Misc
  _______________ Month JUL
• 
  
• Status CREATED -- COVER SHEET --
  Document ID S0VE6999987
• Action ___ Summary DOCUMENT IN
  PROGRESS______________________________
• Created 07/12/06 by ACGEM - MARTT, GARY
  E
• Format 01___ Template
  Process Date
• Travel Dates Begin 080706 End 081206
  Voucher Date 071206 DTN _______
• RTA Nbr TV05001980 Designated HQ UT
  AUSTIN_____________________
• VID Number 24000016666000 Name
  EINSTEIN, ALBERT
• Traveler Type E Title
  PROFESSOR EMERITIS_____
• SECTIONS
  
• X _ 1 Destination Code Locale
  Description
• DCWAS O
  WASHINGTON, DC
• UKLON F LONDON,
  UK
• _ 2 Purpose of Travel 01 Attend
  meeting, conference, etc. gt
• Benefits to UT 02 Help fulfill
  contract provisions. gt
• Disposition of Duties 03 Duties
  require travel.

The RTA number fills in all of the information
from the most recently approved RTA document.
7
RTA CORRECTION VE6

• gtgtCREATION OF DOCUMENT S0VE6999987 SUCCESSFULLY
  COMPLETED CONTINUEltlt
• DEFINE CORRECTION DOCUMENT FOR THE
  RTA - VE6 Year 05 06
• Command VE6 Account __________ Misc
  _______________ Month JUL
• 
  
• Status CREATED -- COVER SHEET --
  Document ID S0VE6999987
• Action ___ Summary DOCUMENT IN
  PROGRESS______________________________
• Created 07/12/06 by ACGEM - MARTT, GARY
  E
• Format 01___ Template
  Process Date
• Travel Dates Begin 080706 End 081206
  Voucher Date 071206 DTN _______
• RTA Nbr TV05001980 Designated HQ UT
  AUSTIN_____________________
• VID Number 24000016666000 Name
  EINSTEIN, ALBERT
• Traveler Type E Title
  PROFESSOR EMERITIS_____
• SECTIONS
  
• X _ 1 Destination Code Locale
  Description
• DCWAS O
  WASHINGTON, DC
• UKLON F LONDON,
  UK
• _ 2 Purpose of Travel 01 Attend
  meeting, conference, etc. gt
• Benefits to UT 02 Help fulfill
  contract provisions. gt
• Disposition of Duties 03 Duties
  require travel.

Just change what needs to be corrected!
The RTA number fills in all of the information
from the most recently approved RTA document.
8
RTA CORRECTION VE6

• gtgt Make updates or Press ENTER to return ltlt
  
• ACCOUNT INFORMATION - ENCUMBERED
  ACCOUNTS
• Document ID S0VE6997549
  Section 3 of 04
• --------------------------------------------------
  -------------------------
• No cost to UT _
  
• 
  
• Object Last
  Amount
• Account Code
  Transacted Amount
• 2075010051
  325.00
• 1402200075 0510
  100.00 100.00
• 1902200175 0510
  200.00 200.00
• __________
  ___________
• __________
  ___________
• 
  TOTAL 625.00
• 
  
• 
  
• --------------------------------------------------
  -------------------------
• OPTIONAL EXPENDITURE
  BREAKDOWN
• 
  

9
RTA CORRECTION VE6

• gtgt Total of amounts by account must equal
  estimated amounts. ltlt
• ACCOUNT INFORMATION - ENCUMBERED
  ACCOUNTS
• Document ID S0VE6997549
  Section 3 of 04
• --------------------------------------------------
  -------------------------
• No cost to UT _
  
• 
  
• Object Last
  Amount
• Account Code
  Transacted Amount
• 2075010051
  325.00
• 1402200075 0510
  100.00 100.00
• 1902200175 0510
  200.00 0.00
• __________
  ___________
• __________
  ___________
• 
  TOTAL 425.00
• 
  
• 
  
• --------------------------------------------------
  -------------------------
• OPTIONAL EXPENDITURE
  BREAKDOWN
• 
  

ltlt ALSO
here
Change Amount to 0.00 to disencumber amount
10
RTA CORRECTION VE6

• gtgt Total of amounts by account must equal
  estimated amounts. ltlt
• ACCOUNT INFORMATION - ENCUMBERED
  ACCOUNTS
• Document ID S0VE6997549
  Section 3 of 04
• --------------------------------------------------
  -------------------------
• No cost to UT _
  
• 
  
• Object Last
  Amount
• Account Code
  Transacted Amount
• 2075010051
  325.00
• 1402200075 0510
  100.00 100.00
• 1902200175 0510
  200.00 0.00
• __________
  ___________
• __________
  ___________
• 
  TOTAL 425.00
• 
  
• 
  
• --------------------------------------------------
  -------------------------
• OPTIONAL EXPENDITURE
  BREAKDOWN
• 
  

SPECIAL NOTE All outstanding encumbrances will
automatically be disencumbered 60 days beyond
the travel end date!
ltlt ALSO
here
Change Amount to 0.00 to disencumber amount
11
TRAVEL RESOURCES

• ON-LINE HELP (in DEFINE)
• PF6 per screen
• ? per field
• PF10 glossary terms like Travel RTA
  Routing
• ON-LINE HELP (on the web)
• Frequently Asked Questions
• Handbook of Business Procedures
• TRAVEL MANAGEMENT SERVICES 471-6641
• TRAVEL SERVICES DESK 471-7821
• OFFICE OF ACCOUNTING HELPLINE 471-8802

12
MORE TRAVEL RESOURCES

• GG1 State Funded Meals Lodging Rates
• Other Meals Lodging Rates (on the web)
• GG2 Mileages from Headquarters
• State Mileage Guide (on the web)
• Foreign Travel Certification (on the web)
• Administrative Travel Workshops
• Class Handout (on the web)