NAPHSIS

1
NAPHSIS

• Making EVVE
• a Reality
• by Garland Land
• NAPHSIS Executive Director

2
History of EVVE

• Awarded EVVE Contract to SMS
• Aug 2002 Dec 2003 SSA Pilot
• 2005 Present AAMVA Pilot
• December 2005 Obtained Information from States
  on EVVE Readiness
• January 2006 Submitted EVVE Cost Proposal to
  DHS

3
History of EVVE

• June 2006 Held first meeting of Federal EVVE
  Advisory Committee
• January 2007 Developed New EVVE RFP
• February 2007 Started Medicaid Pilot
• March 2007 Finalized National EVVE Pricing

4
History of EVVE

• March 2007 Submitted EVVE Rollout Plan to DHS
• April 2007 Started Kentucky Real ID Project

5
EVVE Implementation/Interest by Vital Records
JurisdictionsJune 2007
EVVE Implementation/Interests by Vital Records
Jurisdiction February 2007
Washington
Maine
Montana
North Dakota
Minnesota
Oregon
VT
New York City
Wisconsin
NH
Idaho
South Dakota
MA
New York
Michigan
CT
Wyoming
RI
Pennsylvania
Iowa
Nebraska
NJ
Nevada
Ohio
Indiana
DE
Utah
Illinois
MD
Colorado
WV
Missouri
Virginia
Kansas
DC
California
Kentucky
N. Carolina
Tennessee
Arizona
Oklahoma
Arkansas
New Mexico
S. Carolina
Georgia
MS
Alabama
LA
Texas

• Alaska

Florida
Hawaii
On-line with EVVE
Expressed Interest with own funding
Kentucky Real ID
Medicaid Transformation Grants
6
Department of Homeland Security Proposal

• Phase I Implement EVVE in All States (3 million)
• Phase II Fund Back Data Entry and Clean Up
  (106.5 million)
• Phase III Fund Birth Death Matching (16 million)

7
Birth Records Back to 1935 in Electronic Database
Washington
Maine
Montana
North Dakota
Minnesota
Oregon
VT
New York City
Wisconsin
NH
Idaho
South Dakota
MA
New York
Michigan
Wyoming
CT
RI
Pennsylvania
Iowa
Nebraska
NJ
Nevada
Ohio
Indiana
DE
Utah
Illinois
MD
Colorado
WV
Missouri
Virginia
Kansas
DC
California
Kentucky
N. Carolina
Tennessee
Arizona
Oklahoma
Arkansas
New Mexico
S. Carolina
Georgia
MS
Alabama
LA
Texas

• Alaska

Florida
Hawaii
95 - 100
Less than 95
8
Potential for Electronic Files Back to 1935 by
December 2009 if Funding is Available
Washington
Maine
Montana
North Dakota
Minnesota
Oregon
VT
New York City
Wisconsin
NH
Idaho
South Dakota
MA
New York
Michigan
CT
Wyoming
RI
Pennsylvania
Iowa
Nebraska
NJ
Nevada
Ohio
Indiana
DE
Utah
Illinois
MD
Colorado
WV
Missouri
Virginia
Kansas
DC
California
Kentucky
N. Carolina
Tennessee
Arizona
Oklahoma
Arkansas
New Mexico
S. Carolina
Georgia
MS
Alabama
LA
Texas

• Alaska

Florida
Hawaii
2006 2008
2009
9
Jurisdictions Making Progress

• Alaska added two temporary positions and finished
  data entry on missing records.
• Indiana previously only had 38 of records in
  electronic form. They will complete data entry
  of records back to 1935 in the fall of this year.

10
Jurisdictions Making Progress

• Massachusetts received a 3.9 million Medicaid
  transformation grant for scanning and indexing
  historical birth and death records.
• Michigan received a 3.9 million Medicaid
  transformation grant and plans to scan documents
  and create indexes back to 1935.

11
Jurisdictions Making Progress

• Mississippi obtained funding to install EVVE and
  is now participating in EVVE.
• Montana moved suffix to separate field and is now
  participating in EVVE.

12
Jurisdictions Making Progress

• New Jersey is presently using available funds for
  deployment of EDRS and development of EBRS. Once
  these systems are deployed, they will reassign
  staff to enter missing data and incomplete
  historical records.

13
Jurisdictions Making Progress

• Ohio presently has electronic birth indexes back
  to 2001, but they will have electronic records
  back to 1950 within 12-14 months. Then they will
  start loading records back to 1935. In 2004 they
  increased their fees by 5 to image and index
  older records.

14
Jurisdictions Making Progress

• Oregon used vital records fees to complete data
  entry of records back to 1920. They plan to
  complete the separation of first and middle names
  into separate fields by July 2007.

15
Jurisdictions Making Progress

• Washington increased their fees and uploaded
  birth records with necessary EVVE items back to
  1925. By the end of the summer, Washington will
  have scanned death records back to 1965.

16
Jurisdictions Making Progress

• West Virginia has a cost improvement project that
  allows them to image and index old records.
• Wisconsin has submitted a budget provision for
  data entry funding. By fall of 2007, they will
  know if funding is approved.

17
Reasons for New EVVE RFP

• National Pricing Model
• New EVVE Functionalities
• Batch Processing
• Broadcast Processing
• Automated Alerts
• Verification of Middle Name

18
Reasons for New EVVE RFP

• Expand Return Information
• Flexibility of Query Items
• Marriages and Divorces

19
Original EVVE Implementation Plan
Washington
Maine
Montana
North Dakota
Minnesota
Oregon
VT
New York City
Wisconsin
NH
Idaho
South Dakota
MA
New York
Michigan
CT
Wyoming
RI
Pennsylvania
Iowa
Nebraska
NJ
Nevada
Ohio
Indiana
DE
Utah
Illinois
MD
Colorado
WV
Missouri
Virginia
Kansas
DC
California
Kentucky
N. Carolina
Tennessee
Arizona
Oklahoma
Arkansas
New Mexico
S. Carolina
Georgia
MS
Alabama
LA
Texas

• Alaska

Florida
Hawaii
Implement 2007h EVVE
Implement July Dec 2008
Implement Jan June 2008
EVVE Implemented
20
EVVE National Pricing Model

• EVVE Government Verification Fee
• Monthly Volume Matches No Matches
• 1. 100,000 1.90 0.55
• 2. 100,001 - 500, 000 1.40 0.25
• 3. 500,001 - 1,200,000 1.15 0.12
• 4. 1,200,001 0.95 0.08

21
Potential Annual EVVE Volume

• Agency Annual Volume
• DMV s 20 million
• SSA 300 thousand
• Passport 16 million
• Office of
• Personnel Mgmt 30 thousand
• Medicaid ??

22
Future Events

• Participate in Passport Proof-of Concept Project
• Establish OPM Pilot
• Establish SSA as an EVVE User
• Expand Number of Medicaid Agencies Using EVVE
• Receive DHS Funding

23
Future Events

• Install EVVE in All Vital Records Jurisdictions
• Release New EVVE RFP
• Award New EVVE Contract
• Install EVVE Upgrade
• Continue to Expand EVVE User Base

24
Funding Possibilities

• Department of Homeland Security
• Medicaid Transformation Grants
• Fee Increase and Dedicated Fund
• Obtain Loan
• Corporate Members

25
What Jurisdictions Need to Do

• Know Where You Are
• Enter Missing Data Records or Items
• Prepare to Link Birth and Death Records
• Engage Information Technology Unit