DocuShare

1
DocuShare

• Overview and Training

2
What is DocuShare?

• Content Management System
• Collaboration Tool
• Archive

3
Uses

• Versioning
• Collaborating
• Backing Up
• Sharing
• Archiving
• Viewing

4
What Will Live in DocuShare?

• Departmental Content
• Project Groups Documents, Meeting Minutes,
  Worksheets, URLs, etc.
• Sharedir and Intranet Content
• Designs and Accompanying Notes
• Usability Tests and Results
• Forms

5
Who Will Use DocuShare?

• Library Staff
• Departments
• Project Groups
• Design Team
• Usability
• Administration and General Staff
• Specified Peers Outside the Library

6
Other Benefits

• Web Interface
• Drag and Drop Windows Interface
• Subscriptions
• Discussion Lists
• Public Service Desk Functions

7
What is the Windows Client

• The windows client work seamlessly with your
  windows explorer to provide quick and familiar
  access to DocuShare
• Carries same functionality and features as the
  web interface
• Uses simple drag and drop
• Easy to install and easy to use

8
DocuShare

• Consistency and Style Guidelines

9
Naming of Collections

• Unique
• Descriptive yet concise
• Clear from any context (ex Digital Initiates
  Projects instead of Projects)

10
Filling Out Summary Field

• Use regular Title Capitalization for titles
• Use sentence capitalization for descriptions
• Filling out metadata is important to do for
  documents without text so users can still search
  for them

11
Document Placement

• Remember to include collections not only in your
  departmental collection but in any applicable
  global ones

12
DocuShare

• Thank You!