Electronic Time

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Electronic Time Attendance Training

• Updated December 11, 2009

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To access Electronic Time Cards, go to the OPP
Home Page Click on Customer Information System
(CIS)
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Login using your Penn State CAC ID and password.
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Click on the OPP Tech link under the LINKS menu.
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Click on the Timecard Entry link under the CREATE
menu.
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Use drop down list to select appropriate shift
and supervisor to approve the timecard. Your
current supervisor will default on this
screen.
Enter the date in the following format
12/11/2009 Or click on Select a Date to bring up
a calendar that you can select date from. Click
on Get Card
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The Timecard entry screen appears. Time cards
are completed one row at a time. Errors are
automatically checked for before moving to the
next row. Scroll down as necessary to see the
entry fields below.
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Labor entries are entered into the Labor Entry
section of the time card. The example shown is
for a Work Order. Enter the Task Number, and
Hours. The building name is automatically entered
for you based on the task number that is entered.
Your trade code is automatically entered for you
also. The only time the trade code needs to be
changed is if your are on temporary transfer to
another trade. If you are on temporary transfer,
remember to enter a Temporary Transfer Grade is
the field. If you need to charge hours to a
piece of equipment, remember to record that also
in the Equipment Number and Equipment Hours
field. You can easily manipulate through these
fields by using the Tab key on the
keyboard. Click on Save Labor to enter the
values into the row on the timecard.
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A reminder is issued if the total hours on the
card do not add up to 8 hours. This is only a
reminder and can be safely ignored.
Any value can be modified on the row. After
entering a new value, press the Tab key on the
keyboard to let the computer know you are done
editing that field. You can delete the entry by
entering 0 hours and tabbing out of the filed.
The row will be removed from the card.
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The example shown is for a Fixed Task. Fill in
the values that you would normally enter onto
your paper timecard. Click on Save to enter the
values into the row on the timecard.
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This message will continue to appear until total
hours for the day add up to 8.0 hours.
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The example shown is for a Job. Fill in the
necessary fields. When charging labor to Jobs, a
phase code must be entered. There was also an
equipment charge for this task. Click on Save to
enter the values into the row on the timecard.
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This message will continue to appear until total
hours for the day add up to 8.0 hours.
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Absence entries are entered in the Absence
Entry section of the time card. Click on the
arrow to select the absence you want to enter
into the time card. In this case, we are going
to add vacation
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Once absence information is entered in these
fields, click Save Absences to enter the values
into the row on the time card.
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The vacation is saved into the time card. Also,
the warning message appears because the hours
still do not add up to 8.0 hours.
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For Non-Deductible entries, enter the Code, and
number of hours. Click on Save Absences to
enter the values into the row on the timecard.
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To see a list of the valid Non-deductible and
Pay-Deductible codes click on the NDPD Codes link
under the help menu.
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This slide shows the completed time card. The
warning message has disappeared because the
regular hours now add up to 8.0
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When the timecard is complete, it needs to be
marked as Completed for the Supervisor to
approve. Click on Finish Card to mark the
timecard Completed, and ready for Supervisor
review and approve. Once the timecard is
Completed, the employee cannot change it. The
Supervisor can make changes for the employee, or
delete it to allow the employee to submit a new
timecard for that date.
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You can also check your absence balances. Click
on the Absence Balances link under the VIEW menu.
When you finish a timecard, you are returned to
the OPP Tech Home page. You can check previously
finished time cards. Click on the Timecard
Search link under the VIEW menu.
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SETTING USING A DEFAULT TIME CARD

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To set a default card, enter the tasks that you
want to be saved on the default card. Click on
Set Entries as Default. This card will be
saved as the default card indefinitely.
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This message lets you know that the entries have
been saved into a default card for later use.

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Select the date of the time card to be completed.
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To use the default time card, click on Use
Default Entries.
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The default card appears, and at this point, any
information on the default card can be modified
by clicking in the field.
Once modifications are complete, click on Finish
Card. Your default card will remain in the
system to use again, and again.
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Click on the Logout link under the LINKS menu
when you are done.
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Electronic Time Attendance TrainingSupervisor
s Section

• Updated December 11, 2009

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To access Electronic Time Cards, go to the OPP
Home Page Click on Customer Information System
(CIS)
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When a Supervisor logs into the Customer
Information System, the screen will display any
timecards Completed, waiting for review and
approval. Timecards In Progress (not Finished by
the employee) are also displayed. Click on the
Completed link to review and approve the time
card.
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The Supervisor can make changes to the timecard
if corrections are required by the
employee. Once the timecard is reviewed for
completeness and correctness, click on Approve
Card to send the card to the VM system for
processing.
Supervisors can also delete the card from this
screen by clicking on Delete Card. This will
delete the card from the system. The employee
will have to complete a new card for this date.
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When a timecard is Approved, the screen returns
to display timecards awaiting approval. Repeat
process until all Completed cards are
Approved. Approved cards are automatically
uploaded to Payroll Support.
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The Timecard Admin link will enable you to see
all of the timecards for your employees for a
specific date. Click on Timecard Admin
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Select the date of the timecards that you would
like to view and click on Update List. You can
see the card status for each employee on the date
in question. Click on the Card Status to see the
actual timecard
CARD STATUS No Cards means that employee has
not started a card for this date. In Progress
means that employee has started a card but has
not finished it. Completed means that the
employee has finished a card and it is waiting
for supervisor approval.
Supervisors can enter a card for an employee from
this screen by clicking on the Create Card
button.
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You can also see the Absence Balances for a
specific employee. Click on the Absence Balances
link under the VIEW menu.
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Click on a specific employee to see current
absence balances.
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The Timecard Search Link enables you to search
for timecards for a specific employee or
date. Click on the Timecard Search link under
the VIEW menu.
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Using the dropdown arrows, select the desired
criteria for the timecards that you are searching
for. You can select several criteria or only
only a few, depending on how broad or narrow you
want the search to be. Click on Filter
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The search results appear at the bottom of this
screen. To view the card, click on View
below. To view and modify the card, click on
Modify below.
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PDA SECTION

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GO TO THE OPP HOME PAGE https//www.opp.psu.e
du/
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To enter your CAC Access ID, click in the Access
ID field and use the keypad to type ID. Click in
Password field and use keypad to type your
password.
Click on Login.
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Click on the OPP Tech link under the LINKS menu.
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Click on the Create Timecard link.
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The date always defaults to todays date. To
change the date, simply click in the Card Date
field.
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This keypad will pop-up. Use the keypad to
type in the correct date.
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The shift defaults to 1st. To change the
shift, click on the down arrow and select either
shift 2 or shift 3. The supervisor defaults to
your home supervisor. That can also be changed
by clicking on the down arrow.
Click on GET CARD
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To add a labor entry, click on Add Labor
button.
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To enter information into each field, simply
click in the field to bring up the keypad
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Use the keypad to enter all necessary
information. When you have filled in all the
necessary information You will need to use the
scroll bar to see the rest of the fields.
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Again, use the keypad to enter any other labor
information for this particular task. Once you
have completed this entry, click on the Save
button
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You will get this message letting you know
that your labor entry was added to your card.
To add absence information for this date,
click on the Add Absence button.
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Absence type defaults to Vacation. Absence type
can be changed simply by clicking on the down
arrow and selecting another absence type.
Click in the Absence Hours field to get the
keypad.
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Use the keypad to enter Absence Code (required
for ND and PD codes), and Absence Hours. If
Absence is approved for FMLA, be sure to click
the FMLA box. Also, if you should receive TT pay
for an ND code, be sure to click the TT Abs box.
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Once all absence information is entered, click
on the Save button
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You will get this message letting you know
that your absence entry was added to your card.
Use the scroll bar to scroll down the page to
see what you have entered on your card.
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Any entry can be updated or deleted from this
screen.
To see the Update and Delete button next to
the task number entry, use the scroll bar to
scroll to the right.
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When the timecard is complete, it needs to be
marked as Completed for the Supervisor to
approve. Click on Finish Card to mark the
timecard Completed, and ready for Supervisor
review and approve. Once the timecard is
Completed, the employee no longer can access it
to change it. The Supervisor can make changes
for the employee, or delete it to allow the
employee to submit a new timecard for that date.
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You will get this confirmation message.
Click OK if you are sure you are ready to send
this card to your Supervisor for approval.
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When you Finish a timecard, you are returned to
the OPP Tech Home page. You can check your
absence balances by clicking on the Absence
Balances link under the VIEW menu.
You can also check previously finished time
cards. Click on the Timecard Search link under
the VIEW menu.
Make sure to click on Logout when you are
finished!