Word Processing and Desktop Publishing: Printing It

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Word ProcessingandDesktop PublishingPrinting
It

• Chapter 12

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Objectives

• Explain the need for word processing
• List and describe the basic features of word
  processing programs
• Describe spelling checkers and thesaurus programs
• Explain the value of collaboration using word
  processing and the Web
• Describe the advantages of desktop publishing
• Describe desktop publishing terminology

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Contents

• Word Processing
• Desktop Publishing
• Ergonomics

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Word Processing

• Software that assists in preparation and printing
  of text documents
• Functions
• Create
• Edit
• Format
• Store
• Retrieve
• Print

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Word ProcessingFeatures

• Insertion point
• Where will the next typed character appear?
• Scrolling
• Screen is window into document
• Brings other parts of document into view

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Word ProcessingFeatures

• Word wrap
• Automatically determines when to go to a new line
• ltEntergt to signal end of paragraph
• Easy corrections
• ltBackspacegt
• ltDeletegt
• Undo
• Insert vs. overwrite mode

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Basic Window

• Menus
• Reveals pull-down menus
• Select command
• Toolbar
• Buttons

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Formatting Features
Adjust the physical appearance of the document

• Vertical centering
• Line centering
• Margins
• Default can be changed
• Automatic reformatting of text
• Tabs
• Indentation

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Formatting Features
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Formatting Features

• Justification
• Fully justified
• Left justified ragged-right
• Right justified ragged-left
• Line spacing
• Bullets and Numbering

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Formatting Features

• Style
• Boldface
• Italic
• Underline
• Fonts
• Serif
• Sans serif
• Scalable
• Color
• 3-D effects

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Formatting Features

• Squeeze or stretch a document
• Adjust the margins
• Change the line spacing
• Try different fonts and sizes

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Other Features

• Print envelopes
• Search / find
• Find and replace
• Pagination
• Print preview
• Footnotes / endnotes
• Headers and footers

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Other FeaturesWorking with Text Blocks

• Text block unit of text
• Marking
• Selection
• Reverse video display
• Moving Cut and pasting
• Copying Copy and pasting
• Deleting

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Other Features

• Spelling Checker
• Checks against its dictionary
• Provides possible correct spellings for an
  unrecognized word
• Custom dictionary

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Other Features

• Thesaurus
• Synonyms
• Antonyms

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Other Features

• Save as HTML

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Desktop Publishing

• Design sophisticated pages
• Combine
• Charts
• Graphics
• Text
• Headlines
• Produce professional-looking document

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Font

• Font
• Shape of letters
• Printer internal fonts
• Soft font selection from a font library

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Font

• Weight
• Style
• Point size
• Point 1/72 inch
• Measured from top of highest rising letter to
  bottom of lowest descending letter

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Font

• Combine fonts cautiously
• Vary size and style to improve appearance
• Too many or clashing fonts will detract from
  appearance
• Use 2-3 fonts per document
• Limit the use of decorative or unusual fonts for
  signs and titles
• Use different sizes and styles of one font to
  distinguish between different heading levels

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Font

• Never type text body in all capital letters
• Do not use type that is too small to read
• Use a sans serif font only for short text
  passages
• Use italic of boldface for emphasis rather than
  underlining

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Leading and Kerning

• Leading
• Space between the lines of type
• Vertical measurement from base of one line to
  base of next
• Measured in points
• Kerning
• Space between characters
• Each font has a default kerning

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Halftones

• Resemble photographs
• Made up of black dots on white paper
• Varying the number and size of dots produces gray
  shades
• Reducing the size of the dots makes halftone
  clearer

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Page Composition Programs

• Design each page on the screen
• Specify
• Number and width of columns
• Where graphic objects and headlines are to be
  placed
• Insert graphics and text
• Move blocks of text and pictures around on your
  page
• Usually includes
• Templates
• Clip art

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Ergonomics

• Study of the interaction of humans and machines

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Ergonomic Equipment

• Pneumatically adjustable chair with 5 base feet
• Tile and swivel monitor
• Distance from the eyes to the screen
• Angle of the arms and wrists

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ErgonomicsTypes of Injury

• Repetitive stress injury (RSI)
• Eyestrain
• Back problems

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ErgonomicsTips to Prevent Injury

• Reduce glare
• Window
• Glare deflector
• No overhead lights
• Avoid arm and wrist fatigue
• Place keyboard in low position
• Do not bend wrists
• Use a wrist rest

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ErgonomicsTips to Prevent Injury

• Support your lower back with the appropriate seat
• Sit with your feet firmly on the floor
• Enlarge fonts while editing then return them to
  their normal size

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ErgonomicsTips to Prevent Injury

• Take a break
• Rotate your wrists
• Roll your shoulders
• Stretch
• Walk around at regular intervals
• Short finger nails

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ErgonomicsPsychological and Environmental Factors

• Long commutes
• Dissatisfaction with management
• Stressful events in ones personal life

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