Satisfactory Academic Progress

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Satisfactory Academic Progress

• Janet Graham Jones
• Assistant Director
• University of Kentucky

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Introduction

• What is it?
• Why is it important?
• Who needs to be involved?
• How do you do it?
• When do you do it?

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(No Transcript)
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WHAT is SAP?
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WHY is it important?

• Regulatory Compliance

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WHY is it important?

• Regulatory Compliance
• Major federal and state expenditures for aid

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WHY is it important?

• Regulatory Compliance
• Major federal and state expenditures for aid
• Student needs

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WHY is it important?

• Regulatory Compliance
• Major federal and state expenditures for aid
• Student needs
• Rising educational costs

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WHY is it important?

• Regulatory Compliance
• Major federal and state expenditures for aid
• Student needs
• Rising educational costs
• Institutional goals
• and philosophy

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WHY is it important?

• Regulatory Compliance
• Major federal and state expenditures for aid
• Student needs
• Rising educational costs
• Institutional goals
• and philosophy

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WHO needs to be involved?
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WHO needs to be involved?
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WHO needs to be involved?
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WHO needs to be involved?
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WHO needs to be involved?
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HOW do you do it?

• Institutional Philosophy
• Federal Statutory and Regulatory Requirements

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Federal Regulatory Requirements

• Qualitative

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Federal Regulatory Requirements

• Qualitative
• Quantitative

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Federal Regulatory Requirements

• Qualitative
• Quantitative
• Frequency

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WHEN do you do it?

• Regulatory requirement

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Suspension or Probation?

• Student responsibilities and/or
• requirements
• Consequences
• Length of suspension or probation
• Number of suspensions or probations
• Reinstatements and appeals

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Reinstatements

• Define circumstances
• Documentation
• Terms and conditions

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Appeals

• Define circumstances

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Appeals

• Define circumstances
• Documentation

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Appeals

• Define circumstances
• Documentation
• Mechanics

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Appeals

• Define circumstances
• Documentation
• Mechanics
• Decision-making process

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Appeals

• Define circumstances
• Documentation
• Mechanics
• Decision-making process
• Terms and conditions of appeal decisions

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Appeals

• Define circumstances
• Documentation
• Mechanics
• Decision-making process
• Terms and conditions of appeal decisions
• Notification

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Appeals

• Define circumstances
• Documentation
• Mechanics
• Decision-making process
• Terms and conditions of appeal decisions
• Notification
• Denials

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Other Considerations

• Nonpunitive Grades/Repeated Course Work
• Audited and Pass/Fail Course Work
• Withdrawals and Absences
• Incomplete Grades

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Other Considerations

• Remedial, Enrichment, and ESL Courses
• Transfer Courses and Consortiums
• Academic Amnesty/Bankruptcy
• Change of Program of Study or Major

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Ideas..

• Advisor training

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Ideas..

• Advisor training
• Staff training

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Ideas..

• Advisor training
• Staff training
• SAP computer screen

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Ideas..

• Advisor training
• Staff training
• SAP computer screen
• Website

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More Ideas..

• Cumulative files

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More Ideas..

• Cumulative files
• Spreadsheets

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More Ideas..

• Cumulative files
• Spreadsheets
• Letter libraries

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More Ideas..

• Cumulative files
• Spreadsheets
• Letter libraries
• Use of merge with spreadsheets for letters,
  contracts, and labels

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Where to Get More Information

• 34CFR Sections 668.16(e), 668.32(f), 668.42(c)
• NASFAA Monograph - Satisfactory Academic
  Progress A Balancing Act
• NASFAA Encyclopedia of Student Financial Aid
• USDE Federal Student Aid Handbook
• - Student Eligibility
• - Institution and Program
• Eligibility
• Our friends in SASFAA!

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Summary

• What is it?
• Why is it important?
• Who needs to be involved?
• How do you do it?
• When do you do it?

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Thank you!!