Emergency Procedures for the Department of Anthropology

1
Emergency Procedures for the Department of
Anthropology
607 Pena Street-Suite 600Archaeological Research
Facility
2
Department of AnthropologyIIPP

• Question
• What is the IIPP and how does it concern me?
• Answer
• The IIPP is the Injury and Illness Prevention
  Plan.
• It outlines and identifies your job hazards and
  contains documentation of training and department
  inspections to ensure safe performance within the
  workplace. It is required by both state and
  federal law.

3
Department of AnthropologyIIPP
There is a copy maintained in the
Anthropology Main Office (330 Young Hall) at all
times. At the 607 Pena Street facility,
there is a copy maintained in the break area.
There is also a copy maintained by the
Department Safety Coordinator, Elizabeth Guerra,
and the Alternate Department Safety Coordinator,
Lisa Deitz in Room 119 Young Hall.

• Where is it?

4

• What hazards am I
• exposed to
• and what can I do
• to prevent
• injuries/illness?

Slips, Trips Falls
Ergonomics
Tools Safety
Paper cutter
Violence
Emergency situations
Valley Fever
Ozone
Hantavirus
5
Hazards

• Avoid office injuries by reviewing the Safe Work
  Practices for Office Personnel Manual and by
  reviewing the Office Safety Checklist and
  Resource Guide at the EHS website.
  
• (http//ehs.ucdavis.edu/ergo/
  office/ofc_sfty1.cfm)
• (The Safe Work Practices for Office
  Personnel Manual
• is maintained in the
  Anthropology Main Office 330 Young Hall.)

6
Hazards
2. Working off campus can at times pose security
risks, it is therefore pertinent that all
entrances at 607 Pena Street-Suite 600 are locked
during the day and especially during evening
hours.
7
Hazards
3. If you encounter a letter or package that
appears to have been tampered with, damaged, or
looks suspicious, do not touch, move, smell, or
tamper with it. Notify your supervisor, the
Principal Investigator, and/or UC Davis Police
immediately.
8
Hazards
4. Collections are routinely moved from one
location to another, and usually involve moving
trays or boxes that can weigh 50 pounds or more.
Learn safe lifting procedures. Remove heavy
objects from an unmanageable or unbalanced tray
rather than trying to move the entire tray at one
time. Use a cart to transport collections
whenever possible, and when moving trays from
room to room. GET HELP for heavy items.



5. It is important for safety reasons to
familiarize yourself and undergraduate students
of all exits (including emergency exits), fire
alarms, and fire extinguishers. If you are
supervising students, it is your responsibility
to train them and document all safety training
for the facility in this IIPP.
9
Hazards
6. Some of the museum collections originate from
areas where Coccidioides immitis, the fungus
which causes Valley Fever, is common. Become
familiar with the symptoms of Valley Fever and
where it occurs. To protect yourself and others,
avoid disturbing soil samples or any dust or soil
on objects in collections that may pose a hazard.
If you plan to work with a collection that poses
a risk, develop a written plan with the Principal
Museum Preparator to reduce the possibility of
exposure.
7. Exposure to the Hantavirus is a concern is a
concern when processing museum collections. Black
widows and wasps may also be a problem at 607
Pena Street-Suite 600. Become familiar with the
symptoms of exposure to these hazards. Discuss
strategies for avoiding exposure with the
Principal Museum Preparator.
8. Exposure to some molds can be hazardous,
particularly in archive and library collections.
Learn to identify mold in the collections. Notify
the Principal Museum Preparator immediately if
you detect any mold in the archaeological
collections.
10
Hazards
9. Never put yourself or others at risk to
protect collections. Human safety always takes
priority.
11
Hazards
10. Some copy machines, laser printers and fax
machines emit small amounts of ozone.
These low levels of ozone can cause headaches
and eye, nose, and throat irritation. Care
should be taken in locating ozone-emitting
devices. Filters on devices equipped with ozone
filters should be replaced annually. Those with
sensitivity to ozone may need to take additional
precautions including breaking up work with
ozone-emitting equipment with other tasks.
Consider any hazards that other equipment you
work with might pose.
12
Hazards

• 11. Small hand and electric tools are
  occasionally used to assemble furniture and
  office partitions. Tools used include hammers,
  wrenches, screwdrivers, and power drill. Care
  must be used in using all hand tools, including
  use of appropriate safety equipment.
• 12. The paper cutter can cause
• lacerations. Make sure the lever
• is down before leaving the cutter.

13
Hazards
13. To reduce your exposure to hazardous
materials, food, beverage, medicine, tobacco,
chewing gum, and cosmetics are forbidden in
animal areas and laboratories where chemical,
biological and radioactive materials are used or
stored.
14
Hazards
14. Become familiar with the proper procedures of
storing personal items (ex. bags, bikes, etc.) in
or around your work area. Do not store your
belongings in common areas. All hallways and
corridors must remain free of storage or
obstacles at all times.
If you are required to share workspace or
perform work in someone elses personal work
area, be aware of obstacles, and be mindful and
considerate of those around you. If you
recognize a hazardous working condition, report
it immediately to your supervisor. Do not
reenter the area until you have been instructed
that it is safe to do so.
15
Hazards
15. Be familiar with the campus fire nets that
relate to your workplace. For instance, it is
against the fire code to make permanent use of
extension cords or temporary power taps in any
campus building.
These fire nets can be found online at
http//fire.ucdavis.edu/firenets.php.
16
What do I do in the event of anEMERGENCY ?
IF YOU HEAR A FIRE ALARM, EVACUATE IMMEDIATELY.
THERE ARE NO FALSE ALARMS. If time permits,
collect your valuables (e.g., car keys), turn off
all laboratory / office equipment, lock away
sensitive items, leave the lights on, and close,
but do not lock your door. If you see or smell
smoke, drop to the ground to exit as there may be
toxic paint and plastic fumes in the smoke.
17
What do I do in the event of anEMERGENCY ?
In the event of an emergency, evacuate to the
Building Assembly Area, which is the parking lot
south of the 607 Pena facility main entrance,
between 607 Pena St. and the Peak Performance
Gym. Remember to stay as far away from the
building as the building is tall. DO NOT LEAVE.
Roll call will be taken to ascertain whether
anyone seen in the building that day might be
trapped inside. DO NOT RETURN TO THE BUILDING to
find others. The supervisors or a safety
representative from your facility will inform the
fire personnel which persons are missing and
where they were last seen.
Building Assembly Area
Building Assembly Area
18
What if there is a
FIRE ?
If you see a fire, go directly to the nearest
alarm and pull the alarm. There will be an
immediate alarm that will go directly to the fire
department. Evacuate immediately to the
Building Assembly Area and wait until roll call
has been taken.
Contact the Department Office (753-0745/
Room 330) so the safety coordinator can assess
the situation. Do not attempt to fight the
fire unless you know how to use an extinguisher
and the fire is small.
19
What if there is an
EARTHQUAKE ?
In a severe earthquake, you will find standing or
walking to almost impossible. If you can, crawl
under a desk to protect yourself from falling
objects and flying glass. If you are near an
open doorway, stand beneath it to protect against
ceiling collapse.
After the tremors have stopped, leave the
building if possible and report to the Building
Assembly Area.
Be aware of potential hazards such as falling
glass, objects stored up high, broken chemical
containers, dangling power lines or ruptured
water/sewer pipes. Aftershocks might also occur
as you attempt to evacuate.
Initial rescue efforts will be concentrated on
saving lives rather than property and you should
be prepared to perform first aid and otherwise
assist those who have been injured.
20
What if there is aBOMB THREAT ?
If you receive a threatening phone call or a bomb
threat on your telephone, signal a coworker via a
prearranged signal. The coworker should
immediately call 911 to notify the Police.
Keep the caller talking as long as possible and
make written notes. Get as much information as
you can on the location of the caller and the
bomb. Use the form on the next page as a guide
and to write down information. As soon as the
caller hangs up, call 911 if this has not already
been done, then contact the Department Office
(752-0745/ Room 330). Always give the name of
the building, the room number, your name, and
telephone extension number. DO NOT SEARCH FOR
THE BOMB, but be sure to report any unusual or
suspicious looking objects in your work area. Do
not touch any unfamiliar objects. Do not
attempt to initiate a building evacuation. The
decision to evacuate will be made by the Police
Department and the Department Head. If the
decision is made to evacuate, go to the Building
Assembly Area and wait for roll call.
21
(No Transcript)
22
What do I do after hours?
Night, Weekend, and Holiday Operations
During night, weekend or holiday operations, all
department employees will follow the guidelines
discussed here and in the departmental Emergency
Action Plan. However, Safety Coordinators are
often absent during these periods, so individuals
and shift supervisors must report injuries
directly to the on-scene incident commander.
In addition to calling 911, persons working
during the night, weekends, and holidays please
contact at least one of the following department
personnel in case of an emergency
Dept. Safety Coordinator Elizabeth Guerra at
707-246-4503 Alternate Safety Coordinator Lisa
Deitz at 530-383-2080
23
Persons with Mobility Impairment

• The following guidelines will assist differently
  abled employees with emergency evacuation.
• Visually Impaired
• Describe the nature of the emergency to the
  person.
• Offer to guide the person and ask if he/she
  prefers to take your elbow.
• Advise the person about the evacuation route.
• Take the person to the Building Assembly Area.
• Hearing Impaired
• Never assume a hearing impaired person can lip
  read.
• If the person did not hear the warning or alarm,
  write down the type of emergency and direct them
  to the emergency exit.
• Offer to walk with the person to the exit.
• Take the person to the Building Assembly Area.
• Persons using Crutches, Canes, or Walkers
• Describe the nature of the emergency.
• Offer to guide the person and ask if he/she
  prefers to take your elbow.
• Advise the person about the evacuation route.
• Take the person to the Building Assembly Area.

24
MeanwhileWhat can I do to prepare for
an emergency?
What are my responsibilities?
25
What you can do
Safeguard your research
In 1994, the CSU Northridge campus was immensely
damaged by an earthquake of a magnitude of 6.7
and several significant aftershocks. Regardless
of the emergency plans and precautionary tactics
taken by the campus, a disaster such as this one
could not have been avoided or predicted.
To view a clip from the documentary movie of the
Northridge earthquake, Academic Aftershocks,
click on the chapter title (for those who do not
have RealPlayer, follow the link below to the
video and view the chapter, What a Disaster!)
RealPlayer "What a Disaster!"
OR
The full video can be viewed at
http//safetyservices.ucdavis.edu/emergencymgmt
In the event of such an emergency, it is
difficult to predict WHEN or IF AT ALL you will
be allowed back into the building. Protect
yourself from such a disaster by keeping regular
backups of your work in a safe offsite location.
Try to avoid storing irreplaceable possessions
and research in your office, and maintain
documentation in a safe and secure location.
26
What should I backup?
At a minimum, you should backup your most
important work and other files that would be
difficult to replace. For example -These
s -Research Data -Final Papers -Pending
Publications -Address Books, etc.
DONT LET THIS HAPPEN TO YOU
27
It is your responsibility to

• be aware of the potential occupational hazards in
  general in the work area and associated with your
  job assignment.

• be familiar with the Department emergency and
  evacuation procedures.

• be familiar with the safe work practices which
  indicate the work conditions, practices, and
  personal protective equipment required for your
  job title.

• be familiar with chemical spill procedures (if
  applicable), and the hazards of any chemicals to
  which you may be exposed.
• (It is your right of access to information
  contained on material safety data sheets for
  those
• chemicals, and your responsibility to know
  how to understand this information.)

28
It is your responsibility

• as a supervisor, to train employees and students
  under your supervision (if applicable), in the
  appropriate areas of safety and precautionary
  tactics, and to make your employees and students
  familiar with the Department IIPP (Illness and
  Injury Prevention Program), Emergency Plan, and
  Safe Work Practices Manuals available in the
  Department office (Room 330 Young Hall).

• be familiar with the disciplinary procedures the
  employer will use to enforce compliance with safe
  work practices.

29
It is your right to ask any questions, or
provide any information to the employer on safety
either directly or anonymously without any fear
of reprisal.
Training Subject Annual Departmental Emergency
and Job Safety TrainingResources The
Anthropology Department Emergency Plan, The
Anthropology Department Injury and Illness
Prevention Program (IIPP), and the Safe Work
Practices Manuals, all of which are available for
review in 607 Pena facility break area, the
Department Office (Room 330 Young Hall), and in
119 Young Hall.Please direct any questions
regarding this training to the Department Safety
Coordinator, Elizabeth Guerra at 754-6280 or
enguerra_at_ucdavis.edu