EPayroll Motivation

1
E-Payroll Motivation
2
Introduction

• E-Payslips is the secure electronic delivery of
  payslips to employees that represent and replace
  the conventional payslip documents by way of
  email or accessible online.
• E-delivery has become an integral part of
  business logistics and communications processes
  enhancing employees interaction.
• The sending of payslips by way of e-mail or their
  access online adds value to a companys customer
  relationship management process as it is more
  efficient and effective.

3
E-Payslip Criteria

• Ensuring the documents are graphically appealing
  and complimentary to the paper based equivalent.
• Secure password protected to ensure
  confidentiality.
• Effective tracking to ensure correct usage.
• Accommodates any payroll package for independent
  delivery and management
• Legally compliant.
• The optimal combination of push based and pull
  based delivery (email vs. web)
• Real time management tools for company's to track
  and respond to document presentment to employees
• Supports complimentary documents such as IRP5s

4
Benefits to the Employee

• The customer receives the Payslip on the day it
  was generated.
• The employee has immediate access to their
  records, they do not have to search through
  paper-based files to find a specific payslip.
• It is more secure, the payslip is only accessible
  by the employee
• Retrieval and searching functions of electronic
  documents is a major benefit to the user
• There are no delays in retrieving the payslip.
• An employee can access both current and past
  payslips.

5
Benefits to the Company and Payroll
department

• E-Payslips are more confidential than the current
  paper based payslip
• E-Payslips are much more cost effective.
• Quicker delivery to multiple branches nationally.
• No month end rush
• Not as resource intensive.
• Less administrative work for the payroll
  department

6
Benefits to IT Department

• No security exposure as Payroll delivery system
  is independent of company infrastructure.
• No recruitment or training required of technical
  staff to develop and support an e-billing system
  where costs are high and unquantifiable.
• No additional hardware or software is required to
  be purchased by the company which is costly and
  time consuming.
• Utilising a payroll company with a successful
  track record, extensive experience and large
  client base eliminates the risk and expenses of a
  company doing it itself.
• Minimal impact on company's bandwidth as apposed
  to high bandwidth usage.
• Utilisation of sophisticated and existing payroll
  software.

7
Traditional paper vs. Electronic Delivery

• Paper is static content
• Costly with paper and courier services
• Resource intensive
• Time consuming and slow delivery
• Low security-documents easily misplaced and can
  be opened.
• Documents can be copied

• E- payslips is interactive and includes raw
  data files.
• Cost saving
• Automated
• Same day quick delivery.
• High security sent to specified user and
  tracking document
• Can not be manipulated

8
How can e-payslip delivery assist
your company?
Through innovative ideas
and successful integration
By focusing on the employees needs
9
and moving in the right direction
of cutting edge technology
with a tactical strategy
will lead to growth in both numbers and savings

• enhancing the employers experience as soon as
  possible

and a successful future relationship
10
Conclusion