Backup Procedures

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Backup Procedures

• modified from
• http//www.utmem.edu/comp/techtalk/topics/Backup2
  0Procedures.ppt

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The importance of backing up

• The importance of backing up
• Are you still not backing up your data?
• Computers can and do fail. You typically get no
  warning.
• Computers are becoming more and more reliable.
  This can create a false sense of security.
• Backups are really a necessity. You are
  responsible for making backups of your own files.

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What to Backup?

• My Documents backup (plus personal data folders)
• Email (Outlook Express)
• System State
• Application data not in My Documents (eg MYOB,
  etax, etc.)

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What Not to Backup!

• Dont backup anything that can be re-loaded from
  a CD or downloaded from the Internet
• Operating System (Windows, Apple OS, Linux)
• Application Programs (MS Office, etc.)
• Temporary (Internet) Files, Cookies.
• Program Generated Files

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My Documents backup

• The My Documents folder contains many of your
  important files. Most Windows programs, including
  Microsoft Word, Excel, PowerPoint, etc. save
  their data in My Documents folder.
• Probable locations
• C\Windows\Personal\ on Windows 95.
• C\My Documents\ on Windows 98, ME.
• C\Documents and Settings\User Name\My Documents\
  on Windows ME, 2000, XP.

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Outlook Express

• Mail on Outlook Express is stored in .dbx files.
• You can find where your mail is being stored by
  going into Outlook Express and following these
  steps.

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Outlook Express
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Outlook Express contd
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Backup Hardware

• What do you back up to?
• Another Computer (networked)
• External Disc Drive
• CD ROM
• Flash Memory Stick

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Installing Windows Backup Utility

• If you use Windows XP Home Edition, you may need
  to install the backup utility
• Insert your Windows XP CD into the drive
• Click Perform Additional Tasks.
• Click Browse this CD.
• Double-click the ValueAdd folder, then Msft, and
  then Ntbackup folders.
• Double-click Ntbackup.msi to install the Backup
  utility.

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Windows Backup Utility

• Included in Windows 2000 and Windows XP

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Windows Backup Utility contd
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Windows Backup Utility contd
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Windows Backup Utility contd
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What is the system state?

• System state Backup creates a backup file for
  critical system related components. This backup
  file can be used to recover the critical system
  components after a crash

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Windows Backup Utility contd
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Backup to a Network Drive

• Connect to a share on the network
• Tools, Map Network Drive
• Run Backup Utility and set the Backup
  Destination to your mapped drive
• Example

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Windows Backup Utility contd
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Windows Backup Utility contd
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Windows Backup Utility contd
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Windows Backup Utility contd
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Restoration
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Restoration Cont.
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Proprietary Software

• There are now some excellent Windows backup
  software products available that make backing up
  relatively easy and painless. So easy that
  computer users at all levels can routinely and
  automatically protect their important data from
  disaster.

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Proprietary Software

• Some Examples
• Genie Backup Manager 
• NTI BackupNow!
• NovaStor NovaBackup
• Handy Backup
• Double Image
• Backup Plus

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Backup Procedures

• Questions ?

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Outlook

• Outlook is a Microsoft application that is
  integrated into Microsoft Office 97, 98, 2000, XP
  and 2003.
• C\Documents and Settings\User Name\Application
  Data\Microsoft\Outlook\
• C\Documents and Settings\User Name\Local
  Settings\Application Data\Microsoft\Outlook\
• C\Documents and Settings\All Users\Application
  Data\Microsoft\Outlook\

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What to backup in Outlook

• Personal Folders (.pst) files. Your personal
  folders .pst file contains all of your local
  Outlook folders, such as Calendar, Inbox, Tasks,
  Sent Items, Outbox, Deleted Items, and
  user-created folders. When running, Outlook
  usually keeps its .pst folders partially locked,
  so it is recommended to close Outlook prior to
  making a backup.