Best Practices Space Management Facility Information Center

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Best Practices - Space ManagementFacility
Information Center
Dan OConnor April 25, 2006
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Introduction and Background

• FO prepared a report titled Integrated
  Information Strategy dated October 2002 that
  established the need for and schedule to
  implement Facility Information Systems
• The report recommended implementation of a CAFM
  to support the New Buildings in the 3rd Qtr of
  FY03
• Heery International has recommended implementing
  a CMMS Pilot for the New Buildings based on their
  April 7-9, 2003 visit

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A Review of Existing Facilities Systems Showed
Non-Integrated, Non-Friendly Architecture

• Conducted Independent 3rd Party Evaluation
  (Heery)
• Scope - Evaluate existing systems and recommend
  approach to improve facilities management
  processes
• Recommendations
• Replace in-house software with COTS systems for
  Computerized Maintenance Management System
  (CMMS), Computer-Aided Facilities Management
  (CAFM), and Geospacial Information System (GIS)
  functionality
• Institute best practice maintenance management

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Future Environment Will Integrate Systems and
Implement Best Practices
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Steering Committee Lanny Bates Keith
Dempsey Lynn Eberhardt Jerry Harvey Curtis
Moore Claude Robinson Jerry Swanks Becky
Verastegui
Facilities Operations Systems Modernization
Pilot Project
FO CIO Steering Committee
Functional Liaisons Operational Safety Services -
Jim Goodpasture Environmental Management Karen
Downer HFIR Steve Burnette SNS George Dodson,
Mary Lynne Howell Quality Jed Payne SBMS
Teresa Childs Records Management Juli
Stewart Auditing Mike McNeely/Gail
Lewis Geospacial Information Bhudu Bhaduri
Integrations Support Kenda Evans, Dave Kennard,
Sandy Odom
Pilot Project Manager Dan OConnor
Integrations Leader Cheryl Shanklin
Procurement Support Virginia Miller
FO Functional Lead Hurtis Hodges
Technical Lead Rick Stephens
Engineering Tom Etheridge
FO Systems Rick Short/Letitia Lewis
Project Engineer, Research Cntr Complex Gary
Fraker
SAP Linda Burnett
Controls and Instrumentation AJ Beal
Utilities Jim Baxter/Tim Cofer
Work Control Mark Spann
Interdisciplinary Interorganzation Pilot
Project Team
Nonreactor Nuclear Facilities Steve Layendecker
(Lead)/Craig Green
Health Safety for FO Wendell Ely
Quality Assurance for FO Becky Kendall
May 21, 2003
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Facility Management Software Scoring Ratings
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Estimated Cost to Implement
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CAFM Potential Cost Avoidance
Assumes robust implementation over several years
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Communication Plan

• Project Website will be maintained with
  Upto-date information
• Provide weekly status updates to pilot team
• Provide regular status updates to Steering
  Committee
• Provide regular updates to the Change Review Team
• Provide regular updates to the Information
  Technology Advisory Council
• Articles will be written for ORNL Today giving
  status updates as appropriate

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We are ready to provide this information source
as a key element of facilities modernization to
help the entire laboratory
A one-stop source for safety/operational
information

• Integration with hazards and safety information
  (HMIS, MSDS, Chemical Management Center,
  asbestos, confined space, lasers, rad sources,
  fume hoods, stacks vents, etc.)
• Operational information (space utilization, RSSs,
  FUA compliance)
• Identification of contact personnel and R2A2
  information
• Space/Lab access, qualification, and training
  requirements
• Integration with RD-related permits, procedures,
  etc.

and
A one-stop source for facilities information

• A source of information for infrastructure
  (drawings, operations and maintenance manuals,
  systems, etc.)
• An inventory of assets and property in
  rooms/facilities
• Integration with facility-related permits,
  procedures, etc.
• A strategic planning tool for space management
  (link program to cost of space)
• Technical and facility standards
• FIMS data source

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The Facilities Information Center will become the
one-stop source for

• Facilities Information Interfaces
• Chemical Management Center (CMC)
• Generator Entry System (GES)
• HMIS
• MSDS
• RHAC
• Directors Information System
• EDIS/PRIS
• ISIS
• PALS
• PRISM
• RAD Protection
• SBMS
• WebWhos
• MapInfo
• MicroStation
• SAP
• MS Project
• Calibration

• Facilities Systems
• Datastream Facility Service Center
• Facility Index
• Facility Responsibility Directory
• SAMS
• Work Plan System for Operations, Maintenance, and
  Services
• AFDCS
• CAS
• CAIS
• FIMS
• KeyWeb
• Metasys
• Asbestos
• Confined Space
• Laser
• Hoods
• Stack and Vent
• Beryllium
• Facility Protection Agreement

Researchers/ Lab Space Managers
CAFM
Building Occupants
FO staff
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Bentley Provides a Graphical Interface to
Facility Data
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Lessons Learned

• Include team members experienced in the process
• Involve as many stakeholders as possible in
  developing needs assessment and requirements
  document
• Develop a detailed project plan and continually
  update the plan
• Maintain good communications with stakeholders
  and management