Coordinating Mechanisms

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• Coordinating Mechanisms
• (concepts, roles responsibilities)
• Eligibility in Round 6
• 29 May 2006

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Presentation outline

• Rationale guidelines for Coordinating
  Mechanisms
• Eligibility in Round 6
• Country eligibility
• Very Strong Bias towards "Coordinating
  Mechanisms"
• CCM functioning 6 minimum requirements
• 3. Overview of Eligibility Screening process
• 4. Revisiting the TRP review criteria
• Soundness of approach
• Feasibility
• Potential for sustainability
• Some lessons learned sources of information

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1(a). Rationale for moving towards a
'Coordination Mechanism' model

• The Global Fund
• a multi-sectoral representation model
• Why ?
• Global recognition (donor and recipient
  constituencies) that providing additional
  resources required knowledge as to what all
  sectors were already providing
• A "Coordinating Mechanism" is a mechanism whereby
  all national stakeholders can work together,
  provide input and participate in key decisions

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1(b). Guidelines for Coordinating Mechanisms

• Broader Representation
• minimum 40 non-government representation
• geographical gender representation
• people living with the diseases
• Participation and transparency
• Own constituency member selection
• Transparent, inclusive proposal development
  process
• Transparent, inclusive PR selection process
• Process for oversight of implementation (not day
  to day management)
• Governance
• Chair Vice chair from different constituencies
• Conflict of Interest policy for all potential
  conflicts
• Details found within?
• "Revised Guidelines on the Purpose, Structure
  Composition of Country Coordinating Mechanisms
  and Requirements for Grant Eligibility" _at_ Global
  Fund website

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2. Eligibility in Round 6
Determining an Applicant's Eligibility is a
important process for Round 6 proposals

• "Technical Eligibility" income level (section
  2.1)
• Lower Upper-middle income countries must meet
  additional requirements
• (b) Very strong bias towards Coordinating
  Mechanisms (section 3A)
• Functioning of Coordinating Mechanism (section
  2.2)
• LOOKING AT THESE IN MORE DETAIL ?

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2(a). Technical eligibility Income Level
See Attachment 1 to the Round 6 Guidelines for
Proposals for Country Income Levels
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2(b). Very strong bias to Coordinating Mechanism
applicants

• The Global Fund fully supports countries in
  their ownership of, and planning for, the
  effective response to the 3 diseases
• Achieved through Coordinating Mechanisms
• ? Country (national level) "CCM"
• In-country, but sub-national "Sub-CCM"
• Multi-country "RCM, or Regional Coordinating
  Mechanism
• Important for "RCM" other Regional
  Organizations (RO)
• Talking of situations of multi-country proposals
  (ie. Cross-border)
• Requirements - set out in s.3A.4.2. and 3A.5.2 of
  the Proposal Form
• i.e. How will the proposal achieve
  cross-boarder or multi-country outcomes that
  would not have been possible with only national
  approaches

IMPORTANTLY To be eligible for funding all
Sub-CCM, RCM and ROs must also obtain the written
approval of the National CCM for each country
which is included in the proposal
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2(b). Applying outside a 'Coordinating
Mechanism' ?
Q When are non-CCM applicants eligible?

• Only in one of three VERY EXCEPTIONAL
  circumstances
• Listed in section 3A.6, and relevant to
  Countries
• Without legitimate governments or
• In conflict, facing disaster or complex emergency
  situations or
• That suppress or have not established
  partnerships with Civil Society
• ? On 3, it is very important to read the
  Guidelines for Proposals
• NB. Global Fund assesses reasons provided by
  the applicant makes decision on whether reasons
  fit within the exceptions
• Thus, very few low or middle income countries are
  affected
• Relevance to Round 6 ? ensure that you submit
  your proposal to the Coordinating Mechanism (CCM,
  Sub-CCM or RCM) for possible inclusion in the
  Mechanism's one combined proposal to the Global
  Fund.

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2(b). Round 5 Impact of not following the
eligibility criteria

• Why is this important ?
• Only eligible proposals are reviewed by the TRP

• For example, looking back to Round 5
• 70 ineligible proposals, thus no TRP review at
  all
• 61 of these were non-CCM, single applicant NGO
  proposals
• 23 from India 17 from Kenya
• 3 each from Bangladesh, Cameroon, South Africa
  Uganda
• The effort outcome are frustrating for all

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2(c). Coordinating Mechanisms 6 minimum
requirements

• There are 6 minimum requirements that CCMs must
  meet for the proposal to be eligible for funding

• Again, why are these important?
• Additionality through multi-stakeholder
  participation
• Leveraging experience across multiple
  social-economic sectors
• Requirements apply to CCMs, Sub-CCMs RCMs
• Even if a proposal is strongly written, it will
  not be reviewed for technical merit unless the
  "Coordinating Mechanism" meets the minimum
  requirements

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2(c). 6 Minimum CCM Requirements

• CCM Requirement 1
• Show Membership of people living with and/or
  affected by the diseases.
• ? Representative of people living with and/or
  affected by the disease(s)
• ? Person is a sector-wide representative must
  document (e.g. sign), but does not have to
  disclose status, especially when SD prevents or
  makes self-identifying dangerous.
• Membership list
• Minutes of CCM meeting noting representation
• One CCM for 3 diseases one representative for
  all three diseases.

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2(c). 6 Minimum CCM Requirements

• CCM Requirement 2
• Show There must be a transparent selection
  process for CCM membership of Non-governmental
  representatives.
• CCM members representing the non-government
  sectors must be selected by their own sector(s)
  (e.g. academic, private business, CBOs) based on
  a documented, transparent process, developed
  within each sector.
• Why - Key idea is to expand the breadth and
  reach of potential non-governmental contributors.
  Avoid dominance by usual large groups.
• ? No single way. Provide written material from
  the organizations themselves
• CCM Constitution, By-laws, TOR
• Web posting of members and description of
  selection process
• Letter from Organization explaining process with
  signatures
• Advertisement in newspaper, local NGO newsletter
• What doesnt work
• NGO sector met, person X selected (How?).
• Chairperson chose person X to represent
  constituency Y

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2(c). 6 Minimum CCM Requirements

• CCM Requirement 3
• Show Transparent and documented process to
  solicit and review proposal submissions
• Why to capture a broad range of submissions
  for possible integration into the proposal.
• ? Practically, this means proposal development
  differs from Rounds 1 4
• ? Pre-proposal documented processes are critical
• This is not something a CP will fix. Either
  there was a process for submitting and reviewing
  proposals or there wasnt.
• ? Documentation No single way. Options include
  attaching copies of announcements to the public
  and signed minutes from CCM meetings at which
  submissions were reviewed.
• Minutes of CCM Meetings minutes of Technical
  review panels/subcommittees
• Newspaper or emails announcing call for
  proposals
• Archives, tracking sheets decision awards
• What doesnt work beautiful proposal written
  by consultant with no documented input from
  multiple stakeholders (e.g. C.S., academia, MOH,
  MOT, Private companies, etc.)

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2(c). 6 Minimum CCM Requirements

• CCM Requirement 4
• Show Documented and transparent processes to
  nominate the PR and oversee program
  implementation
• Why lays the foundation for developing an
  interactive, workable, and transparent
  relationship between the grants
  administrator/implementer (the Primary Recipient
  (PR)) and its custodian/owner (the CCM)
• Criteria-based
• Public announcement for candidates
• ? No single way. Options include attaching
• CCM accepted rules of procedure for the CCM and
  the signed minutes from CCM meetings at which
  these were accepted.
• Oversight. Think Terms of Reference/CCM
  MOUs/etc.
• Work plan describing oversight process and
  schedule.

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2(c). 6 Minimum CCM Requirements

• CCM Requirement 5
• Show Ensure the input of a broad range of
  stakeholders into proposal development and
  grant-oversight.
• Why - This is intended to ensure that program
  ideas and experience are actively sought from CCM
  members as well as non-members.
• ? No single way. Options include attaching CCM
  accepted rules of procedure for the CCM and the
  signed minutes from CCM meetings at which these
  were accepted.
• Email and/or newspaper announcements.

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2(c). 6 Minimum CCM Requirements

• CCM Requirement 6
• Show Written conflict of interest plan when the
  Chair and/or Vice chair of CCM are from same
  entity as PR).
• Why To mitigate the inherent conflicts of
  interests.
• To avoid accusations of impropriety.
• This is in the PR and Chair/Vice Chairs own
  best interest!
• No single preferred version of acceptable policy
• ? But must be real, transparent and CCM approved
• Thus, applicants should attach CCM accepted
  rules of procedure for the CCM and the signed
  minutes from CCM meetings at which these were
  accepted.
• ? Rationale preferable that PR and CCM
  leadership are from different entities for
  everyone concerned