Successful Town Hall Meetings:

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Successful Town Hall Meetings
Tools for Successful Implementation

• Presented by
• Frank Butler
• Melinda Cross
• Tyonia Sinclair

Town Hall
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How to plan a town hall meeting

• Create a planning committee.
• Brainstorm a list of contacts.
• Create your meeting strategy.
• Plan the meeting details.
• Develop a media strategy.
• Engage your community.
• Hold your town hall meeting.

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Community-Based Approach
Coalition Members
Parents
Community/Government Groups
Faith-based Organization
Schools
Elected Officials
Business Leaders Liquor Retailers
Youth!
Law Enforcement
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Planning Committee

• Faith-based organizations
• Police department
• Non-profit
• Government sectors
• Coalition members
• Elected officials

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Contacts

• Potential speakers
• Elected and appointed officials
• Volunteers
• Media contacts
• Other community member whose support could be
  valuable

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Meeting Strategy

• What are your goals for the meeting?
• What local programs and resources already exist?
• What other resources does the community need?
• How is the issue of underage alcohol use relevant
  to your community?
• What are the local statistics? In relation to the
  national statistics?

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Meeting Details

• What speakers should be featured?
• Place of the event.
• What materials will be distributed to attendees?
• What date and time of day will allow for maximum
  participation?
• Venue
• Back-up date

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Media strategy

• List of media representatives to invite to attend
  the event. (TV, radio, newspapers, and magazines)
• Videotape
• Press release

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Engage your community

• How will you ensure that community members attend
  the event?
• Inform them of the meeting
• Network with coalition
• Inform students at local schools
• Faith-based organizations announcements
• Place flyers (et. Dr. offices, coffee shops,
  pharmacies)
• Use local newspaper
• Diverse groups

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Hold your Town Hall Meeting