Word Basics

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chapter 7-1

• Word Basics

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Session Objectives

• Opening and Editing a Word document
• Using Cut, Copy Paste
• Using various Formatting features
• Modify Font
• Paragraph Alignment
• Indenting Line spacing
• Drop Cap
• Tabs
• Numbers Bullets

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Session Objectives (Contd..)

• Creating Page Section breaks
• Creating Headers Footers
• Using text and language tools
• Auto Correct
• Auto Text
• Change Case
• Spelling grammar
• Thesaurus
• Find Replace text

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Advantages of Word Processor

• Read and revise a document on screen
• Change the formatting to get the desired visual
  effect
• Increase productivity by automating
• More efficient proof reading
• Produce as many copies as needed
• Save a document and work on it later

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Editing a document

• Changes to a document can be made by using the
  Edit features in Word
• Cut - used to move text or picture
• Copy - used to create copies
• Paste - used to stick text or picture that has
  been cut or copied

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Edit icons in the Standard Toolbar
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Options for modifying characters
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Font

• Font refers to the print type, style and size of
  characters letters, number, etc used in
  printing. The use of different fonts changes the
  look of the text. Sample font types are
• Times New Roman
• Arial
• Courier

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Character spacing
Normal
Expanded
Condensed
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Paragraph alignment
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Indenting paragraphs
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Drop Cap
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Tabs

• Tab stops are markers that can be used to make
  parallel columns of text
• Tabs vertically align text and are useful for
  tabulating data to make lists
• Tab stops are set by default at half-inch
  intervals between the right and the left margins
  in a document

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Tabs dialog box
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Tabulated text and Tab marks
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Bullets Numbering
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Automatic multilevel lists
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Sections

• A section refers to those pages in a document
  that have the same number of columns and share a
  common margin, header and footer and have the
  page numbers in sequence.

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Section Page breaks
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Types of Section Break

• Next page - inserts section break at cursor and
  starts new section in next page
• Continuous section break inserted at cursor
  and new section starts below it
• Even Page - section break is inserted at the
  cursor and new section starts on next even
  numbered page
• Odd Page - a section break is inserted at the
  cursor and new section starts on next odd
  numbered page

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Pagination options
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Checking Pagination options

• Widow/Orphan -Prevents first line of a paragraph
  appearing as last line of a page and last line of
  a paragraph appearing alone at the start of new
  page
• Keep lines Together- Keeps a paragraph together
  without being separated by a page break
• Keep with Next- Keeps Two paragraphs together
• Page break before- Inserts a manual page break
  before the paragraph that has the cursor

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Headers Footers
Header
Footer
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Header Footer toolbar
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AutoCorrect options
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Making a new AutoText entry
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Categories of AutoText entries
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Spelling Grammar

• The default language is American English
• Word gives the user of English language the
  choice of either British or American English
• The spell check and the suggested corrections are
  based on the selected dictionary

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Spell checking

• The spell checking function checks each word in
  an article against the dictionary and underlines
  it with a red curly line if a word with wrong
  spelling appears
• The words not found in the dictionary are also
  marked with a red curly line

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Grammar for different styles

• Casual
• Standard
• Formal
• Technical
• Custom

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Thesaurus

• Thesaurus is a book in which words and phrases of
  similar meaning are grouped together, while a
  Language Dictionary is a book that explains the
  meaning of words

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Thesaurus dialog box
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Find Replace

• Find helps you locate specific text in a document
  
• Replace helps you substitute it with new text
• Repetitive changes in a document can be made
  effortlessly and in a matter of few minutes

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Find Replace dialog box
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Search

• Search can be made in the entire document or
  specific search can be conducted
• Word provides many other search options to make
  the Find more focussed

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Search options
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Session Summary

• A word processor can be described as computer
  program that helps in the production of a
  document
• Changes to a document can be done by using the
  Edit features
• Word 2000 offers a features in the formatting
  text called the Text Effects

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Session Summary (Canted)

• Line spacing determines the amount of vertical
  space between line of text
• Page sections can be inserted either manually or
  automatically
• AutoText is a unique feature of word, which
  allows you to store formatted text even
  paragraphs and graphics