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SE Tribal Department of Transportation

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Title: SE Tribal Department of Transportation


1
SE TDOT
As we go forward with our canoe, may we go
forward with strength, courage, and respect of
our past and a vision for our future.
2
SE TDOTSoutheast Tribal Department of
Transportation
We are a consortium of tribes that have joined
together to address the transportation needs of
tribes within Alaska. The Commission of the SE
TDOT is made up of representatives from the
members tribal governments.

3
The SE TDOT is within Central Councils Compact
with the Federal Government

4
Funding for SE FY2005-FY2006
5
Population Adjustment Factor
6
SE TDOT Members
1) Douglas Indian Association 2) Hoonah Indian
Association3) Organized Village of Kasaan 4)
Organized Village of Saxman 5) Wrangell
Cooperative Association6) Central Council of
Tlingit and Haida
Will be contracting directly with BIA in
FY2007
7
SE TDOT Benefits
  • Member tribes direct the activities to be
    performed with their funds.
  • Funds are placed in SE TDOT interest bearing
    account
  • Staff - Dedicated for Transportation (not split
    with other programs or grants) and experienced
    with national level expertise in IRR Program.
    (Currently 3 staff members)
  • High level of flexibility through internal
    agreements between member tribes.
  • Pooling of some funds for special activities,
    i.e, emergency projects, SE regional planning,
    coordination
  • Technical assistance available to member tribes,
    and
  • One negotiated agreement with the BIA

8
SE TDOT CommissionJohanna Dybdahl,
ChairpersonVacant, Vice-Chairperson
  • The Commissioners are the tribal president or
    designee from the Tribal Council of the member
    tribes
  • Each member Tribe has appointed an alternate
  • Commissioners have the full authority to
    negotiate department policies and priorities on
    behalf of their Tribe

9
SE TDOT Mission
Improve the transportation systems within
Southeast Alaska to assure that they are safe,
efficient, economical, fiscally responsible, and
addresses the transportation needs of all
Southeast Alaska communities in a manner that
nurtures cultural and traditional values while
providing the greatest economic opportunity to
Southeast Alaska Natives.

10
SE TDOT Goals
  • Preservation of Cultural Values
  • Qualified Local Native Workforce
  • Utilize Southeast Native Owned businesses and
    Village and Regional Corporations to the maximum
    extent possible
  • Preserve our investment
  • Advocacy
  • Fiscal Responsibility
  • Transparent Open Communication
  • Support Quality of Life
  • Enhance Access
  • Expand Membership

11
SE TDOT Short-term Objectives
  • Secure IRR funds for member tribes - Accomplished
  • Develop SE TDOT Control Schedule - Accomplished
  • Implement Village Projects - Accomplished
  • Develop comprehensive long-range transportation
    plans for member tribes just starting process
  • Implement SE TDOT per the direction of the
    Commission in process
  • Provide technical assistance to Southeast Alaska
    tribes so they may maximize their IRR funding
    in process

12
SE Tribal Department of Transportation Structure
13
SE TDOT Structure
SE TDOT Commission
CCTHITA President
Compliance Oversight
Director Management Implementation
Direction Supervision
Member Tribes
Coordination on Priority
Projects and Activities
  • Transportation
  • Planning
  • LRT Plan
  • IRR Inventories
  • Partnerships
  • Coordination
  • Operations
  • and
  • Maintenance
  • Investment
  • Protection
  • Project Implementation
  • Project Development
  • Construction or Implementation
  • Conformance with Plan

14
Central Councils Role
  • Provide oversight and support to the Department
  • Enter into MOA with members
  • Handle the financial
  • Vendor with government
  • Manage interest bearing account
  • Financial reporting
  • Audit
  • Payroll and benefits
  • Responsible for compliance under the Compact
  • Narrative reporting as required under the Compact
    is performed by the SE TDOT Director
  • Administrative oversight and technical support

15
Commission Responsibilities include but are not
limited to
  • Organizational Strategic Planning
  • Establish Project Prioritization Process for the
    Commission
  • Review Annual Budget
  • Approve Transportation Department Goals,
    Objectives, and Activity Plan
  • Provide direction and supervision to the
    Department
  • Liaison between Transportation Department and
    their respective tribe
  • Establish regional transportation priorities

16
Commission Mode of Operation
  • All decisions are reached through consensus
  • The Commissioners has established its operational
    protocols and follows them during meetings.
  • Commissioners and their Alternates attend all
    meetings

17
SE TDOT Rules
  • Member tribes control their IRR funds.
  • Agreements for pooling funds within available
    funding between communities for specific projects
    is encouraged, and
  • Pooling of funding for special activities can
    only be accomplished through consensus of the
    full commission.
  • Emergency Repairs
  • Advocacy

18
Primary Source of Funding
  • INDIAN RESERVATION ROADS (IRR) PROGRAM
  • FUNDS COME FROM THE FEDERAL HIGHWAY GAS TAX
  • AUTHORIZATION IS 23 UNITED STATES CODE
    (SAFETEA-LU)
  • IRR IS JOINTLY ADMINISTERED BY THE FHWA AND BIA
  • WE (TRIBES) ACCESS FUNDS UNDER P.L. 93-638

19
IRR TRIBAL SHARES
  • Implementation of IRR tribal shares was
    negotiated in the development of the IRR Program
    Regulations, 25 CFR 170 (11/13/04)
  • Tribal Transportation Allocation Methodology
  • Relative Need Distribution Factor
  • Construction Share
  • 2 Tribal Transportation Share
  • Population Adjustment Factor
  • High Priority Project

20
Relative Need Distribution Factor
  • 50 Cost to Construct from your IRR inventory
  • 30 Vehicle Miles Traveled from your IRR
    inventory
  • 20 tribal population based on census and labor
    force information

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23
Until all tribes have accurate inventories, the
funding will continue to fluctuate dramatically
year to year. This makes it very difficult to
count on IRR funding for your multi-year projects.
24
Class
Length
  • Adequacy Design Standard is determined from the
  • Class of the Road
  • Terrain
  • Future Average Daily Traffic

Terrain
Current Surface Type
Average Daily Traffic
Future Average Daily Traffic
Future Surface Type
25
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26
20 Population 30 VMT 50 CTC
IRR Funding Authorized (Not including
Takedowns) 2005 - 300 Million 2006 - 330
Million 2007 - 370 Million 2008 - 420
Million 2009 - 450 Million
Population
Vehicle Miles Traveled
Cost to Construct
27
The Relative Need Distribution Factor considers
the value of your Population, your Vehicle Miles
Traveled and your Cost to Construct compared to
everyone in the countrys Values.
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32
Having an accurate and well thought out and
documented transportation need is so critical for
fair participation in the funding of the IRR
Program.
33
Eligible Activities (must be open to use by the
public)
  • Road and Bridge Construction
  • All costs associated with project development
  • Planning for tourism
  • Construction of public parking
  • Operation of transit systems
  • Operation of ferry systems
  • Agreements with other governments to enhance
    transportations
  • Transportation facility maintenance (up to 25)

34
  • Trail improvements and signs
  • Safety projects
  • Enhancementssidewalks, bicycle paths
  • Landscaping
  • Rest areas and interpretive signage
  • Local match to State and local projects
  • Access
  • Airports
  • Landfills / water sources / natural resources
  • Tribal lands
  • Other Villages

35
  • The SE TDOT offers
  • a skilled professional staff, that serves as an
    extension of your tribal staff we perform the
    required work.
  • technical assistance
  • training
  • we implement projects
  • we provide advocacy
  • We monitor Statutes, Regulations and Policies
    that impact tribal transportation, both
    nationally and statewide.

36
Membership Responsibilities
  • designate a member to serve as Commissioner of SE
    TDOT
  • designate a member to serve as Alternate
    Commissioner of SE TDOT
  • authorize the Tribes SE TDOT Commissioner and SE
    TDOT Alternate Commissioner to fully participate
    in the SE TDOT Commission, including, but not
    limited to, developing written policies,
    operational procedures and transportation
    priorities for SE TDOT
  • prioritize its IRR projects listed in the Control
    Schedule and the TIP and notify the SE TDOT
    Commission and Director of those priorities
  • work cooperatively with SE TDOT Director to
    determine for each project the proper
    distribution of responsibilities between the
    Tribe, SE TDOT, and any third parties
  • work cooperatively with the SE TDOT Director to
    establish a panel for the selection of
    contractors and to advise the SE TDOT Director of
    any Tribal Employment and Contracting preference
    requirements that apply to IRR projects

37
Membership Withdrawal
  • retain the right to withdraw for any reason from
    the CCTHITA Transportation Consortium and SE TDOT
    by notifying the Consortium, the BIA, and the
    Office of Self-Governance as required by 25
    C.F.R. 1000.32, and to have its funds
    thereafter administered pursuant to 25 C.F.R.
    1000.33-.35 1000.253
  • The tribe that withdraws may enter into its
    own agreement with the Bureau of Indian Affairs
    or the Federal Highway Administration

38
May contract specific projects separately with
the BIA.
  • retain the right to contract or compact
    separately under the Act and Title 23 of the
    United States Code, as amended, to perform
    specific projects identified in the TIP or for
    other special IRR funding allocations, without
    affecting the Tribes right to participate in SE
    TDOT or the CCTHITA Transportation Consortium for
    other purposes.

39
The SE TDOT is not available for pass-through as
other CCTHITA programs are.
  • CCTHITAs agreement with the Asst. Secretary
    Indian Affairs, is very severe in its
    requirements. One of our primary
    responsibilities is compliance, to assure that
    all work performed is eligible and meets the
    requirements under the Statutes and Regulations.
    The IRR Program is funded out of the Highway
    Trust Fund, not Interior Appropriations.

40
The Future of the SE TDOT
  • The Commission will serve as an advisory body to
    the CCTHITA Transportation Consortium. In so
    doing, it will set policy for SE TDOT, including
    establishing written policies, operating
    procedures, and transportation priorities for the
    CCTHITA Transportation Consortium. The parties
    agree that SE TDOT may at some future time
    undertake the Self-Governance planning process
    necessary to become a Tribal consortium under 25
    U.S.C. 458bb(b)(2) 458bb(d) and 25 C.F.R.
    1000.17 - .20, and may at that point enter into
    its own Self-Governance Compact and AFA to assume
    responsibility for administering the
    participating Tribes IRR Program funds
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