Document Formatting

1
Document Formatting

• Lesson 5

2
Skills Matrix

• SKILL MATRIX SKILL
• 1.1.5 Format document backgrounds
• 1.2.1 Format pages
• 1.2.2 Create and modify headers and footers
• 4.1.3 Insert formatted headers and footers from
  Quick Parts

3
Insert a Page Color

• Page Layout tab, Page Background group
• Click Page Color menu
• Page Color menu appears

Formatting a Documents Background
4
Insert a Page Color (cont.)

• 60 Theme Colors
• 10 Standard Colors

Formatting a Documents Background
5
Insert a Page Color (cont.)

• Click More Colors button
• Standard tab

Formatting a Documents Background
6
Insert a Page Color (cont.)

• Click More Colors button
• Custom tab

Formatting a Documents Background
7
Insert a Page Color (cont.)

• Click Fill Effects button
• Gradient
• Texture
• Pattern
• Picture

Formatting a Documents Background
8
Add a Watermark

• Page Layout tab, Page Background group
• Click Watermark button
• Watermark gallery appears

Formatting a Documents Background
9
Add a Watermark (cont.)

• Choose desired watermark
• Watermark is added to all pages
• Click Custom Watermark button

Formatting a Documents Background
10
Add a Watermark (cont.)

• Printed Watermark dialog box appears

Formatting a Documents Background
11
Add a Watermark (cont.)

• Click Remove Watermark button
• Watermark is removed from document

Formatting a Documents Background
12
Insert a Page Border

• Page Layout tab, Page Background group
• Click Page Borders button

Formatting a Documents Background
13
Insert a Page Border (cont.)

• Borders and Shading dialog box appears
• Page Border tab

Formatting a Documents Background
14
Insert a Page Border (cont.)

• Choose page border options
• Style
• Color
• Width
• Art

Formatting a Documents Background
15
Add Page Numbers

• Insert tab, Header and Footer group
• Click Page Number button

Inserting Headers and Footers
16
Add Page Numbers (cont.)

• Page Number menu appears
• Choose page numbers position on page

Inserting Headers and Footers
17
Add Page Numbers (cont.)

• Delete page numbers
• Click Remove Page Numbers command

Inserting Headers and Footers
18
Insert a Header or Footer

• Insert Tab, Header and Footer group
• Click Footer button
• OR
• Click Header button

Inserting Headers and Footers
19
Insert a Header or Footer (cont.)

• Header or Footer menu appears

Inserting Headers and Footers
20
Insert a Header or Footer (cont.)

• Header Footer Tools
• Design tab

Inserting Headers and Footers
21
Insert a Header or Footer (cont.)

• Design tab, Insert group
• Date Time
• Quick Parts
• Picture
• Clip Art

Inserting Headers and Footers
22
Insert a Header or Footer (cont.)

• Design tab, Navigation group
• Go to Header
• Go to Footer

Inserting Headers and Footers
23
Insert a Header or Footer (cont.)

• Design tab, Navigation group
• Previous Section
• Next Section
• Link to Previous

Inserting Headers and Footers
24
Insert a Header or Footer (cont.)

• Design tab, Options group
• Different First Page
• Different Odd Even Pages
• Show Document Text

Inserting Headers and Footers
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Insert a Header or Footer (cont.)

• Design tab, Positions group
• Header from Top
• Footer from Bottom
• Insert Alignment Tab

Inserting Headers and Footers
26
Insert a Header or Footer (cont.)

• Design tab, Close group
• Close Header and Footer

Inserting Headers and Footers
27
Add Content to a Header or Footer

• Built-in headers and footers may contain content
  controls
• Instructions for type of content to include
• Reserves place for new text

Inserting Headers and Footers
28
Add Content to a Header or Footer (cont.)

• Double-click to activate header
• Click content controls
• Key to replace with header text

Inserting Headers and Footers
29
Add Content to a Header or Footer (cont.)

• Format header text
• Home tab, Font group
• Mini toolbar
• Font dialog box

Inserting Headers and Footers
30
Add Content to a Header or Footer (cont.)

• Double-click to activate footer
• Click content controls
• Key to replace with footer text

Inserting Headers and Footers
31
Add Content to a Header or Footer (cont.)

• Format footer text
• Home tab, Font group
• Mini toolbar
• Font dialog box

Inserting Headers and Footers
32
Set Margins

• Set space around document
• Top
• Bottom
• Left
• Right

Page Layout
33
Set Margins (cont.)

• Page Layout tab, Page Setup group
• Click Margins button
• Margins menu appears

Page Layout
34
Set Margins (cont.)

• Choose predefined margin settings
• OR
• Click Custom Margins button

Page Layout
35
Set Margins (cont.)

• Page Setup dialog box appears
• Margins tab

Page Layout
36
Select a Page Orientation

• Page Layout tab, Page Setup group
• Click Orientation button

Page Layout
37
Select a Page Orientation (cont.)

• Orientation menu appears
• Choose between Portrait and Landscape

Page Layout
38
Select a Page Orientation (cont.)

• Portrait orientation
• Page is taller than it is wide

Page Layout
39
Select a Page Orientation (cont.)

• Landscape orientation
• Page is wider than it is tall

Page Layout
40
Choose a Paper Size

• Page Layout tab, Page Setup group
• Click Size button
• Paper Size menu appears

Page Layout
41
Choose a Paper Size (cont.)

• Choose predefined paper size from menu
• OR
• Choose More Paper Sizes button

Page Layout
42
Choose a Paper Size (cont.)

• Page Setup dialog box appears
• Paper tab
• Enter custom paper size

Page Layout
43
You Learned How to

• Insert a page color
• Add a watermark
• Insert a page border

Summary
44
You Learned How to (cont.)

• Add page numbers
• Insert a header or footer
• Add content to a header or footer

Summary
45
You Learned How to (cont.)

• Set margins
• Select a page orientation
• Choose a paper size

Summary