Accounts Payable Presentation

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Accounts Payable Presentation

• AP Check Cycle Calendar
• Financial Manager Signature Authorization Form

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AP Check Cycle calendar FY07

• FYI
• There are 5 weeks left for FY07, Please
• Forward all invoices to AP for processing
• Note on the invoice if it is a Final invoice
• Do not hold any invoices
• Remember that Tuesdays are the deadlines for
  Thursday check processing
• Route original signatures within 3 days.
• Please call if you have any questions about
  invoices that are pending

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A/P Department

• Vendor invoice-Accounts Payable Department
  Breakdown
• Maricarmen A/P Supervisor 872-4609
  mramirez_at_southtexascollege.edu
• Ramirez
• Bertha Arriaga A F / Construction 872-4659 berth
  aa_at_southtexascollege.edu
• Tony Garcia G - L 872-4631 aggarcia_at_southtexascol
  lege.edu
• Amy Lopez M O 872-4666 adlopez_at_southtexascolleg
  e.edu
• Sonia Cuellar R Z 872-4623 scuell_at_southtexasco
  llege.edu
• Carlos Hernandez Travel 872-4656 jcarlosh_at_southte
  xascollege.edu
• Marcos Garcia Travel Process 872-4611
  mgarcia1_at_southtexascollege.edu
• Cynthia A/P Contact / 872-4673 cdgarza_at_southte
  xascollege.edu
• Cantu-Garza Invoice Process

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Departmental Signature Authority form BO-1800

• AP is sending out an Alert Notice as well as the
  Departmental Signature Authority Form to be
  received by August 20, 2007
• Please forward form to Cynthia Cantu Garza,
  Accounts Payable Accounting Assistant Building
  N, Pecan Campus
• This form is being used to re-establish each
  Financial Managers signature authority for
  Fiscal Year 2008
• AP, for internal control purposes, maintains
  original signatures on file for all Financial
  Managers and their Designated employees
  authorized to sign on documents.
• This form is also needed to audit the Financial
  Managers signature and prevent any fraudulent
  signature approvals. (Important to note all types
  of signatures the FM will be using)

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Departmental Signature Authority form BO-1800
(Cont)

• Financial Manager should sign and complete this
  form for all organizations over which they
  preside
• This form is also used when changes occur
• During the fiscal year a Financial Manager is
  assigned a new organization
• During the fiscal year a change in Financial
  Manager occurs for an existing organization
• During the fiscal year a change in Designated
  Employee occurs for an existing organization