Making PowerPoint Presentations

1
MakingPowerPointPresentations

• Using PowerPoint to prepare professional
  multimedia presentations
• John A. Cagle

2
Prepare an outline

• Use Outline Mode
• Can use AutoContent Wizard to generate topics
• Can import Word outline
• Then replace prompts with your own content
• Prepare with appropriate sub-heads
• Use the Promote Demote buttons for different
  indent bullet levels

3
Select a Presentation Design

• Four choices
• Black white (for overhead transparencies)
• 35 mm
• Color monitor
• Color overheads
• You can change later, but EACH design applies to
  ALL the slides

4
In Slide Mode, modify Layout as needed
5
Modify Text fonts, colors,alignment, etc. in
Outline or Slide Modes

• You can modify text fonts, alignment, etc. in
  Outline or Slide Modes

• You can modify alignment, text, fonts, etc. in
  Outline or Slide Modes

6
Bullet Points

• Develop each main topic with specific points of
  information and details.
• Each point is a separate bullet.
• Using SLIDE SHOW / CUSTOM ANIMATION command, you
  can
• have each bullet enter separately
• dim each bullet as you go to the next one

You can add text in a Text Box
7
Insert Graphics in Slide Mode

• Use Clip Art
• Insert art, pictures, Internet graphics, Excel
  spreadsheets and charts, etc. using the
  Copy/Paste Clipboard
• Insert picture from File

8
Use Slide Sorter to

• Add transitions (special effects between slides)
• Add builds (bullet points appear one at a time
  using special effects)
• Rearrange order of slides
• Insert new slides
• Hide Slides (which you can use if needed)

9
Test Run your presentation in Slide Show Mode

• Practice
• From the Slide Sorter Mode, select SLIDE SHOW /
  REHEARSE TIMINGS to practice and SAVE timings of
  each slide
• Practice, noting timing and pacing
• Modify based on practice sessions

10
Go to Note Mode

• Add notes
• The Notes are for your use
• Text of your oral presentation
• Additional facts and details to highlight
• Quotations
• Notes also make good handouts in some situations

11
SAVE PRESENTATION and/or PRINT OUT

• You can selectively print
• OUTLINE
• AUDIENCE HANDOUT
• 6-slides per page
• NOTES PAGE
• PRINTED OVERHEAD

12
TRY IT YOURSELF

• Close this presentation and then select FILE /
  NEW to begin new presentation
• Show your finished presentation to your
  instructor
• Print handout (6-slides per page)
• Print one slide full size
• Select black white in printing