Title: Creating Effective Presentations with PowerPoint
1Creating Effective Presentations with PowerPoint
2PowerPoint for Presentations
- Effective PowerPoint Use
- Features Formatting
- Typography
- Animation Graphics
- Customization
- Color Design
- MS Office
- The Internet
- Keys to a Good Presentation
3Getting Started
- Start with an Outline of your Presentation
- Establish your main supporting points
- Storyboard the Slides
- Sketch location of text and graphics
- Sequence slides so there is a clear flow
- Be conservative in the use of visuals
- Keep the design Simple
4Getting Started
- Start with an Outline of your Presentation
- Establish your main supporting points
- Storyboard Slides
- Sketch location of text and graphics
- Sequence slides so there is a clear flow
- Be conservative in the use of visuals
- Keep the design Simple
5Formatting Typography
- Serif
- Times New RomanGaramond
San Serif ArialVerdana
Decorative ChillerJokerman
- Script
- Brushed ScriptMistral
6Formatting Typography
Font Guidelines
- Headings San Serif
- Increases readability
- Body Serif
- Helps to guide the eye through longer passages
of text - Script and Decorative
- Use sparingly or only for special emphasis
7Formatting Typography
- Are the fonts you used on the computer where you
are giving the presentation? - If not, this may happen
To avoid this problem Use fonts that are
standard on most computers
8Formatting Typography
- USING ALL CAPITOL LETTERS IS VERY DIFFICULT TO
READ. ESPECIALLY IF YOU USE MORE THEN ONE OR TWO
WORDS. USE SPARINGLY FOR EMPHASIS OR TITLES. - Combining Upper and Lower case letters provides
better readability - Make sure to use a type size that is large enough
so the people in the back of the room can read
it. Generally the minimum size should be 22 -
24 point font.
9Formatting Typography
- 80 pt
- 66 pt
- 48 pt
- 40 pt
- 32 pt
- 24 pt
- 18 pt
- 14 pt
10Formatting Typography
- Consistency
- Font style
- Size
- Limit font styles
- 2 - 3 per slide
11Formatting Typography
- Always Spell Check
-
- Proofread your Presentation
-
12Drawing Graphics
- Use graphics to make a point that cant be done
as well without the illustration
Conflict in the Middle East Will the US invade
Iraq?
13Drawing Graphics
- Poor use of Graphics
- Used to fill space
- Unclear poor quality
- Too many - cluttered
- No clear purpose
14Drawing Graphics Animation
- Animation should be used sparingly and for a
purpose, not just be a - dancing dog
One good use of animation is to demonstrate and
idea to your audience
15Drawing Graphics Animation
- Movie Sound Files
- Can enhance a presentation when they are used
properly - Note These types of files can take up a lot of
file space.
16Custom Animation
- Use the custom animation feature to control how
text and graphics appear on your slides
17Custom Animation
- This slide is an example of what not to do!
- Too many effects are distracting and take away
from the message
- Too much text is also a problem the audience
ends up reading the slide instead of listening to
the message - you can use notes to remind
yourself what you want to say. Everything you
are talking about should not be on the slide. The
slide should just be reinforcing your main points.
- Very poor design and use of space YUCK!!!
18Custom Animation
- Use with Moderation
- One of the best effectsis APPEAR
- Easy to Control
- Focus attention
- Dim and Hide
- Practice your Presentation
- If you get tired of the effects your audience
will too!
19Color and Design
General Rule to increase readability
For presentations that are onscreen use a dark
background with light text for better readability
For presentations on an overhead use a light
background with dark text
20Color and Design
Complementary colors
Complements are on opposite sides of the color
wheel
21Color and Design
Use colors that contrast
22MS Office
- PowerPoint allows the user to
- Import data directly into a presentation
- Or you can copy and paste items into PPT
23Linking to the Internet
- PPT allows you to create links to the internet
- you can use text links
- Software Training at UST
- or you can use graphics as links
24Printing Options
- One Slide Per Page
- Handouts with 2, 3, 6 or 9 slides per page
- Slides with Notes
- Outline of Presentation with just the text
25The Presentation
- Where you are giving the presentation?
- Is there a lot of light in the room?
- How close will people be to the screen?
- Do you need handouts?
- Do you have Internet access?
26Keys to a Good Presentation
- Consistency throughout presentation
- Make it easy to follow
- Avoid distracting effects
- Graphics that illustrate a point
- Focus on your presentation not impressing the
audience with your knowledge of PPT - Minimize Clutter
- Test Your Presentation