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Phase 2 Performance Management Change Readiness
Calls March 10th 11th, 2009
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Agenda

• Welcome
• Follow up from previous calls
• Agency Readiness Checklist System Preparation
  Activities
• Group Build Requirements
• Training Update / Resources
• Change Management and Communications
• Change Readiness Survey Results
• Open Discussion

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Follow up from Previous Calls

• ESS/MSS Access and Usage Reports
• Queries email, Reports To
• Spam filter firewall issues
• Change Requests from Phase 1
• Process Timeline

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System Preparation Activities

• Agency Readiness Checklist
• Review Discussion
• Due Dates for Preparation Activities
• Changes to Spam Filters March 27, 2009
• Execution of Computer Access Strategy - ongoing
• Continue to monitor Reports To ongoing
• Managers Accessing MSS
• Employees Accessing ESS
• Addresses for employees February 27, 2009

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Agency Preparation Activities

• Group Build Information
• Paper-based Process
• All paper-based (manager and employee)
• Partly paper based (manager computer, employee
  paper)

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Communication Messages for Managers and
Employees

• March messages
• Overview on new performance management system
• Overview on Competencies
• April messages
• Overview on Goals
• May messages
• Individual Development Plans (IDPS)
• Begin Training
• June messages
• Transitioning from Current PMF to new PMF
• Training
• Resources available

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Change Management and Communication Activities

• Competency Presentation
• Process Timeline
• Agency Head Communications
• March 5th Workforce Services Forum (exhibit
  table)
• Performance Mgmt Initiative Overview
• ePerformance quick reference guide
• Competency Management

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Process Timeline
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Training Update

• Human Resource Administrator System Training
• Confirmation confirmations being sent
• March 16th, 17th, 18th, 23rd, 24th, 25th, 30th,
  31st
• April 1st, 6th, 7th, 8th, 13th, 14th, 15th, 16th,
  22nd, 23rd
• Madison Room 19th floor Sloppy Floyd West Tower
  
• 800 a.m. to 500 p.m. (1 hour lunch)
• HR Community Training
• April 20th, 21st, 23rd, 28th
• May 6th, 7th, 12th, 13th, 14th, 19th
• Johnson Room 19th floor Sloppy Floyd West Tower
• 830 a.m. to 500 p.m. (1 hour lunch)
• For HR directors and/or the group responsible for
  training your managers
• http//www.cviog.uga.edu/ttt

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Training Update (contd)

• Manager Training Resources
• HR Community Training Materials
• Manager Webcast
• UPKS
• Job Aids
• Managers Guide
• Employee Training
• Employee training available via Webcast
• http//www.spa.ga.gov/employees/ePerformResources.
  asp

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Talent Management Help Desk

• Ensure a successful transition to the enhanced
  Performance Management Process
• HR Administrative Guide also provides detailed
  how to steps
• If you need additional assistance, please call
  the State Accounting Office helpline at
  404.657.3956 or 888.896.7771. Press option 2,
  then press 2.
• If you would like to e-mail your question(s),
  please contact us at talentmanagement_at_spa.ga.gov
• The Help Desk hours of operation are 800 am to
  500 pm Monday - Friday

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Upcoming Calls Activities

• March 24th and 25th No Call (HR Training)
• Friday, April 24th Training Feedback
  Readiness Calls
• 3 times to call in 930 a.m., 1100 a.m., or
  130 p.m.
• May and beginning of June
• Agencies will be reorganized into groups based
  upon cutover schedule
• Weekly calls based upon cutover schedule
• June 23th 24th Agency Readiness Call
• July - Agency status calls as needed

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Questions, Comments, Feedback

• Question and Answer Session
• Action Items
• Next Steps
• Thank you for your participation!

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Performance ManagementTalent Management Team

• Rhonda Howard, Project Manager
• rhonda.howard_at_spa.ga.gov 404-463-7147
• Ronnie Witcher, Program Director
• ronnie.witcher_at_spa.ga.gov 404-657-2379
• Janet Hecht, Ph.D., HR Projects Coordinator
• janet.hecht_at_spa.ga.gov 404-463-3534
• Al Brown, PHR, HR Consultant
• al.brown_at_spa.ga.gov 404-657-2848
• Kimberly Walker, MHRM, HR Specialist
• kimberly.walker_at_spa.ga.gov 404-657-0365
• Tara Brown, HR Specialist
• tara.brown_at_spa.ga.gov 404-657-0358
• Craig Southern, HR Generalist
• craig.southern_at_spa.ga.gov 404-657-2151

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