Army Implementation of the Fuels Automated System FAS

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Army Implementation of the Fuels Automated System
(FAS)
Sustaining The Transforming Army
Apr 04
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Background

• DOD Integrated Management Plan for Bulk
  Petroleum (capitalization)
• Single Stock Fund excluded fuel from Army
  Working Capital Fund
• Conversion from Defense Fuels Automated System
  (DFAMS) to FAS
• DOD Executive Agent for Ground Fuels

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(No Transcript)
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Capitalization
DESC takes ownership from Army of
bulk fuel -- DESC picks up fuel inventory (no
credit) -- Army continues to operate fuel
point Facilities eligible for DESC funding of
MILCON and MRE projects. Fuels Automated
System -- AFSS / ATG /ADC for data
collection -- Fuels Manager Fuels Control
Center software
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FAS Components
FCC
AFSS
ADC
ATG
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Army Fuel Points
200 World-wide
NorthWest 28
NorthEast 29
SouthWest 24
SouthEast 18
Pacific 13
Korea 16
Europe 73
(based on IMA regions)
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Overview of Retail Fuel Transactions
IF Bill
AIR Card
POS Terminal
AVCARD
VIL Key or Identaplate
AFSS
FAS/FCC
FES
Obligation
Fleet Card
Pay-at-Pump
Voyager
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FAS Process Flow
Aviation Refueling Process
(F B O)
AIR Card
Ground Services
Aircraft refueled
Commercial invoice to Customer Unit
Fuel
Intoplane Non-contract
Transactions to DESC Hub
DFAS-CO for DESC
AIR Card swiped for ref
Bills (via Interfund)
Transaction data transmitted to AVCARD, and
matched to billing info by ref
Feed to Operational Data Store (ODS)
OPLOC matches bills to obligations and disburses

Obligations
Note Billed at FY standard price
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FAS Process Flow
FAS Process Flow
(FES)
OED for Bulk
Fuel dispensed to customers
Feed to wholesale system
DFAMS for PCS
Aircraft
Base Level
Interfund
DFAS-CO
Transaction Data feed
Vehicles
Transactions passed to Enterprise server
Bills
OPLOC matches bills to obligations by document
number
Feed to Operational Data Store (ODS),
Bulk transport
Obligations
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Voyager Fuel Card - Process Flow
DESC
Card swiped to record fuel transaction
Customer
DFAS-CO
Transactions rolled up by DODAAC/APC document
assigned standard price applied
Transaction Data card number, date, product,
quantity, price, supplier

Validate charges
Bill data to DFAS-CO
Interfund bill

FES
Res Mgr
Obligations to ODS as TA23
DOD account data added DODAAC, APC, fund code,
signal code
Obligations
Match bill to obligation by Doc distribute
costs (as required) approve for payment
Fuel

• Non-Fuel
• oil
• -tires
• -service

Business as usual
Fin Ofc
To customer Res Mgr
Make payments
Commercial invoice- memo entry on fuel billed to
DESC
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FAS Training

• One week classes conducted at the EH Systems
  complex in Norcross (Atlanta), GA. NOTE  An
  individual can only attend one or the other of
  these courses.
• Operators Class Designated FAS server
  administrator and/or a primary client should
  attend the operator's class to receive formal
  training on the Fuels Control Center (FCC), the
  Fuels Manager (FM), and the FES (Enterprise
  Server) portions of FAS.
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•   Manager's class is for supervisors of
  operators doing FAS input and for Resource
  Management personnel.
• Defense Energy Support Center (DESC) funds all
  TDY costs and will pay for two attendees from
  each site to stay through to Saturday.

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FES Access
Complete DLA Form 1811 on APC Web Site
usapc.army.mil Critical data DODAACs Privile
ges Special Handling Contractors Foreign
Nationals TASO/Security Officer validation
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Outstanding Issues
What to do with Army fuel sites that dont meet
current capitalization criteria
How to compute, apply, and bill surcharges, e.g.
GSA
FAS Forward
How does IMA impact fuels management?
Alternative fuels
Data accumulation for managers use of data
mining software, e.g., Business Objects /
Impromptu
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Media Control DA Form 5830-R

• Card
• Vehicle
• Issued to (signature)
• Issued by
• Out Date/Time
• In Date/Time
• Received by
• Remarks

AR 190-51 3-13c(1)(c) POL credit cards,
identification plates, and aviation fuel plates
will be centrally controlledsecured in a locked
containercontrolled through a log book
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Cant Find What Youre Looking For ?
HELP DESK 800-446-4950 DSN 697-6733 Helpdesk_at_
coggins.com
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United States Army
Petroleum Center
USAPC