North American Storage Trust Discussion Group

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• North American Storage Trust Discussion Group
• June 25, 2007
• OCLC Blue Suite
• 200-300 pm
• Agenda
• Welcome, Introductions
• Update from RLG Programs (Malpas)
• Update on service infrastructure and pilot
  implementation (Carney)
• Questions / Open discussion

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North American Storage TrustUpdate and Next
Steps

• Constance Malpas
• Program Officer
• RLG Programs
• ALA Annual Meeting 07
• Washington, DC
• 25 June 2007

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North American Storage Trust

• A collaborative approach to print preservation
• that leverages
• Existing institutional infrastructure
• 55 offsite storage repositories in North America
• Prevailing (tacit) retention commitments
• Weeding offsite collections is cost-prohibitive
• Longstanding resource-sharing agreements
• Robust network of inter-lending partnerships
• Networked information environment
• Long-term investments in cooperative cataloging
  data that can be mined for new purposes
• to reduce redundancy, build system-wide capacity
• and create new economies of scale

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Moving collection management to the
network level creates new efficiencies
and increases system-wide capacity
Direct to patron
Borrowing System
Priority loans
ILL
Storage Facilities
Global Directory
Storage Facilities
Commitments and Policies
Transfers
Virtual Shared Storage
Storage Registry
Holdings data
Withdrawals
Withdrawals
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Who is currently involved?

• Long-term discussants
• Vanderbilt University Ohio State
  University
• Library of Congress University of
  California
• Harvard Depository Center for Research
  Libraries
• WRLC ReCAP
• ASERL Nine
• Duke University University of
  South Carolina
• Tulane University University of
  Virginia
• University of Alabama Vanderbilt
  University
• University of Georgia Virginia Tech
• University of North Carolina
• Whos interested?
• Most research institutions weve spoken with,
• within and
  beyond North America

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North American Storage Trust Timeline
community consultation OCLC team-building
ASERL virtual shared storage (Willis, Gherman)
OCLC / Vanderbilt last copies study
ACRL forum
ASERL study avg. storage need 300K vols by
2005
CRL last copies
CRL DPA pilot
1999
2000
2001
2002
2003
2004
2005
2006
2007
2008
OCLC / RLG OCLC survey
ARL Spec Kit Off-site
CLIR Report Print Repos.
ARL Spec Kit Remote Shelv.
CLIR Report 5 Colleges
OCLC ASERL 9 Storage title overlap study
55 ARL facilities
49 ARL facilities
D. Kelsey (U Minn.) off-site library storage
collections will "never be weeded (ARL/OCLC
Forum on Future Library Architecture)
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Since January

• Situating NAST within RLG Programs work agenda
• Consultation with 30 Program Partners in North
  America, the UK and Australia
• Review of existing policy frameworks
• Coordination with OCLC Business Development New
  Initiatives
• Bill Carney leading product development process
• Last copies analysis
• White paper on cooperative and networked library
  storage

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I. RLG Programs
10 FTE based in Mountain View, CA 150 premier
research institutions

• Shared Print Collections
• Optimizing collection management for the
  networked environment
• N. Am. Storage Trust
• Networked colln mgt
• Deep resource sharing
• Data-mining for
• business intelligence

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II. Networked Print Management Models
ASERL CDL CIC Columbia University Duke
University Frick Art Reference Five Colleges,
MA Harvard University University of
Alberta University of California University of
Edinburgh University of Glasgow University of
Melbourne University of Minnesota University of
Sydney University of Washington Yale
University Imperial College London Leeds
University MoMA NYPL Ohio State
University Princeton University Swarthmore SUNY
Libraries

• Physical consolidation
• regional national stores
• ReCAP, PASCAL, UC, CASS, CARM
• Virtual consolidation
• distributed print repositories
• CRL initiative, Orbis Cascade, CIRLA
• North American Storage Trust
• Prospective rationalization
• collaborative acquisitions
• last and single-copy initiatives
• Past work by CLIR, CRL, ARL
• starting point for NAST efforts

Greatest near-term growth opportunity
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III. Policy Frameworks for Shared Print

• Networked Trust collections a club good
• maximize institutional interests in contributing
  to and supporting Trust network by increasing
  individual dependence on collective assets
• University of California regional library storage
  facilities
• Persistence policy (06) if depositing library
  is unwilling or unable to maintain persistence
  guarantee (prohibition on permanent withdrawal),
  RLF is empowered to return the item to depositor
  and replace it with duplicate material from
  another campus
• Penalty for non-participation increased
  opportunity costs
• Institutional autonomy is retained
• Balance institutional interests, collective
  benefit
• 5 Colleges Affiliate Program access, but no
  storage
• Johns Hopkins University enforces zero growth
  policy

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III. Policy Frameworks addl models

• CRL Distributed Print Archive program
• Model agreement addresses long-term retention,
  storage conditions, access privileges
• Modified for use by Orbis Cascade
• Last/single copy policies
• Workflows for identifying and assessing last-copy
  status
• UC, 5 Colleges OH, Tri-Universities Group, CARLI,
  etc.
• Managing diminishing reserves

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IV. Library Off-site Storage State of Play

• Authoritative synthesis of existing knowledge
  about transfer and management of library print
  collections in off-site storage facilities
• Concise, substantive report intended for audience
  of library administrators
• Actionable intelligence, expert guidance
• Lizanne Payne, Washington Research Library
  Consortium
• Anticipated completion early autumn

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V. System-wide Holdings Characteristics

• ASERL study (Burger, Gherman, Wilson - ACRL 05)
• Little redundancy in existing storage collections
• Results consistent with subsequent analyses of
  aggregate holdings (TRLN, CIC, Google 5, ARL/OCLC
  Global Resources report)
• Vanderbilt study (Connaway,ONeill, Prabha - CRL
  06)
• 23K (of 1.5M) titles held by Vanderbilt alone
• Cataloging issues last manifestations last
  expressions
• Current analysis (ONeill, Lavoie, Malpas)
• Est. 40 of monographic holdings in WorldCat are
  held by just one member of the OCLC cooperative
• Identifying truly unique content a priority
  in collaborative print management
• Anticipate completion by end of summer 2007,
  paper to follow

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Assessing system-wide distribution the big
picture
gt900 M volumes held in US academic libraries -
how many are in off-site storage facilities? -
how many unique holdings, last copies?
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(est) 10 12 of total academic holdings
represented in storage collections is this
enough? Need better tools to assess system-wide
distribution of preservation holdings -- Title
and copy-specific condition data -- Facility
characteristics -- Institutional policies
District of Columbia 10M volumes in
ac. libraries 1M in WRLC storage
California 82M volumes in ac.
libraries 10M volumes in UC RLF storage
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