Middle and High School PTA Program Planning

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Middle and High School PTA Program Planning

• Lets add a little spark!

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W W W W H

• WHY have Programs?        
• WHO should be included? 
• WHAT to do? 
• WHERE the program should be held?
• HOW to do an effective presentation? 

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WHY have Programs?

• Both the PTA Purpose and Mission Statements
  reflect the need to educate parents and the
  community

• We are a 501.c3 organization and are tax exempt-
  We are required to have 3 programs for each
  fundraiser

• Its what PTAs do best, train and educate!

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WHO should be included? 

• Every program should appeal to as many members as
  possible, but may be specific

• Strive to bring in the community to broaden the
  base.

• W I I F M
• Whats in it for me ?
• Know your population!
•  

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WHAT to do? 

• K I S S
• Keep It Super Simple

• Survey your school- What do you want to know?
  What do they want to know? 
• Address current issues- what is important?
• Be time sensitive!  Dont just fill time, but
  accomplish your goals
• Identify Obstacles- Child Care? Time of day? 
  Conflicts? Language barriers? Transportation?
  Do they feel welcome?
• Try different formats- speaker/ Panel discussion/
  PowerPoint/ video/ hands on

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WHERE the program should be held?

• School (Have equipment needed)

• Neighboring School- Partner for a program

• Local College, Conference Hall, School
  Administration Building- think outside the box!

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HOW to do an effective presentation?

• ENGAGE THE AUDIENCE!

• Know your stuff! 
• Be knowledgeable, confident and honest!

• What is your purpose? 
• To teach, entertain, enlist.

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HOW to do an effective presentation?
PLAN, PLAN, PLAN

• Know your audience, their goals, make-up,
  structure.

• Prepare-  How will the message be given and what
  is the format?

• Is there a cost?  Can you afford it?  Will there
  be a charge?

• Have an outline or an agenda and stick to it!
  Allow time for QA

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HOW to do an effective presentation?

• Fact - People remember 5 from lectures, 10 of
  what they read, 20 of what they hear, 30 of 
  what they see, 50 of what they see and hear and
  discuss, 75 by doing, 90 by teaching others.
• Fact - Women like stories,
• Men like numbers

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HOW to do an effective presentation?

• Make it FUN, informative and useful!

• Have it SO planned that you can relax and
  improvise a bit

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HOW to do an effective presentation?

• PRACTICE

• REVISE
• PRACTICE
• AGAIN

• PRACTICE
• ONE MORE
• TIME

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HOW to do an effective presentation?

• Publicize!!!
• Flyers, marquee, website, newsletter, email,
  phone, posters

• Have the Principals support /make sure its on the
  yearly agenda

• Have door prizes or giveaways
• promote donations from vendors or partners

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REMEMBER!

• It is better to reach a few, than not to reach
  any at all!
• PDSA
• Write thank you notes
• Do a procedure book!
• Dont reinvent the wheel

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Program Ideas

• All Pro Dads
• Youth Gambling
• Drug Awareness
• Florida Hospice
• Career Planning
• Sexual Predators
• SPCA / Violence
• Tobacco / Substance Abuse
• Toastmasters / Public Speaking
• Obesity and Healthy Eating

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Resources

• NPTA- WWW.pta.org
•  Getting your PTA Year Started kit    
•   Our Children magazine
• Florida-  www.floridapta.org
• Bulletin magazine
• Presidents Kit of Materials
• County Council- know the website and partner with
  them

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Round Table

• Sunday
• 1040 - 1215
• Edinburg VII

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Your Presenter

• Carol Conaway
• Past President Pinellas County Council
  President
• mconaway_at_gte.net
• Charles Derexson
• 2007/08 Pinellas County Council President
• chasder_at_tampabay.rr.com
• www.pccpta.com