Section 30 Proposed Design Overview

1
Section 30 Proposed Design Overview

• October 10, 2003

2
Session Overview

• Project Background
• Key Changes
• Design Overview
• Activities and Timeline

3
Project Background

• Key Objective
• Currently Section 30 Staff must use 3 systems to
  accomplish their work, including
• MOSES for Program (Course) and School (Provider)
  approvals
• UI System for UI related research and
  approvals/denials
• Section 30 System for applicant tracking and
  reporting
• The goal of this project is to reduce the number
  of systems used to two, by creating in MOSES the
  functionality currently contained in the Section
  30 system
• In addition, the project will leave open the
  potential for UI interface, although that work is
  not in the scope of this project.

4
Key Changes

• The key change for Section 30, as a result of
  MOSES integration, will be the tight integration
  between the Section 30 applicant and the
  course(s) that are associated with a given
  application
• The application itself will become a MOSES record
• The Section 30 application can be linked with a
  course through the Training Enrollment function
  currently in MOSES
• The MOSES Section 30 Program can be linked to
  the existence of an actual application record in
  MOSES, as well as an approved Section 30 course
• An application record will be created either by
  Section 30 staff or by a referral from Career
  Center staff

5
Affected Stakeholders

• Through MOSES enhancement, several stakeholders
  work will be affected
• Section 30 Staff
• The Section 30 staff will be using MOSES for
  applicant tracking and reporting
• Most users will need MOSES training
• Career Center Staff
• Career Center staff will still use Eligibility
  Criteria to check eligibility for a Section 30
  referral
• Career Center Staff may refer an eligible
  applicant in a Section 30 approved course, which
  will automatically create a Section 30
  application record
• A signed application will still need to be
  sent/faxed to the Section 30 staff before the
  application is acted upon.

6
Design Overview

• The design is categorized into 5 parts
• Career Center Section 30 Interaction
• Working with the Initial Section 30 Application
• Working with a Completed Section 30 Application
• Course Approvals and Provider Approvals
• Reporting

7
Career Center Interaction
8
Section 30 Eligibility
This does not change. The process will remain
the same. A person is eligible for Section 30 if
they are a UI Claimant
9
Section 30 Courses
Section 30 Course Approval Process will not
change. The search will be aided by new icons,
green for approved courses, and yellow for
courses that have been approved in the past and
may be eligible for approval.
10
Enrollment in Section 30 Program
Career Center staff are not required to create a
Section 30 application in MOSES. However,
pre-filled application forms are one benefit.
This will only work with approved or pending
Section 30 Courses. A new funding type (no )
will allow an application regardless of funding.
11
Section 30 Application Details
An applicants pending, current, and prior
applications will be available under Special
Programs Tab.
12
Working With Initial Application
13
Working with an Initial Application
For Section 30 Applicants who are not MOSES
job-seekers, Section 30 staff will add them to
MOSES. If an applicant is a UI claimant, most
information will be pre-filled into the basic
record.
14
Working with an Initial Application
Section 30 staff may need to add certain fields,
such as email address, to the Basic Record.
15
Section 30 Tab
If an application wasnt auto-created via the
Training Enrollment Details screen at the Career
Center, it may be added on the Section 30 tab by
Section 30 staff. If the applicant is new to
MOSES, the addition of an approved record will
automatically enroll the applicant in the Section
30 Program in MOSES.
16
Section 30 Application Details
17
Section 30 Application Details, Cont.
18
Section 30 Application Details, Cont.
19
Completed Applications
20
Completed Applications - Hearings
If an applicant files an appeal, this information
can be tracked within MOSES by the Section 30
staff.
21
Completed Applications Follow-Up
Course completion or withdrawal information can
be monitored and tracked on the Follow-Up tab
by the Section 30 staff.
22
Security
Section 30 Security Profile will allow four
settings Administrator, Staff, View Only, or
None.
23
Course and Provider Approvals
Only Approved Section 30 Administrators will be
able to change a Providers Section 30
status. Courses may not be approved unless the
Provider is in compliance.
24
Course and Provider Approval, Cont.
Section 30 Course Approvals will remain the same.
Section 30 Administrators will give course
approval.
25
Course and Provider Approvals, Cont.
In addition to a Courses approval, Section
30-specific information may be added to the
Course Info by Section 30 staff.
26
Reports

• Section 30 report design is on-going. The
  following reports are currently part of the
  Section 30 System
• Received By Case Worker By Date Received
• Pending Cases by Date Received
• No Determination Outcome By Date Received
• Master Tax Claimant
• Approved Cases By Date Received
• Approved Cases By Date Received Plus Types of
  Training
• Denied Cases By Date Received
• Denied Cases By Date Received Plus Types of
  Training
• Hearings By Date Received Reports
• All Pending Cases Remaining
• No Determination Cases By Date Decided
• Determination Approved By Date Decided
• Determination Approved Training By Date Decided
• Determination Denied By Date Decided
• Determinations Denied Training By Date Decided

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Activities and Timeframe

• Finalize Requirements and Design Finished this
  week (by Oct. 3)
• Development of MOSES and Crystal Reports Month
  of October
• Testing First 2 weeks of November
• Training and Knowledge Transfer
• Section 30 Staff
• Career Center Staff
• MOSES IT Staff
• MOSES 12 Build November 15h
• Data Conversion coincide with MOSES build
• Go-Live 3rd week of November