Web Based Project Monitoring System

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Web Based Project Monitoring System

• On line Monitoring system launched by KSPHC to
  monitor the works in progress in over 200
  locations in the State of Karnataka

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Conceived, Designed and Implemented by R.Sri
Kumar I.P.S.ADG CMD, KSPHC Officers of
Project Monitoring CELL

• with the help of
• Sh. K.V.Prahlad Rao Consultant
• M/s Condor Infotech Calinfo Bangalore

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Objective

• This project aims at
• Harnessing the power of the Internet to remotely
  monitor and manage construction projects that are
  happening at about 200 different geographical
  locations in the State.

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What was the Status till now...
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Present Challenge
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Additional Conditions

• 50 Central Govt. grant would not be available if
  the progress was not kept up
• Transparency Act and rules in position
• Right to Information e-governance concepts
• Need to cut down on overheads in view of staff
  costs and recommendation of ARC to close down the
  Corporation
• Staff strength limited to 120 now raised to 300

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To meet these challenges Web based PMS was
conceived and implemented in six months

• The system has a centrally located server hosting
  the web server of KSPHC co-located at ISP
• Microsoft Project Central deployed therein to
  enable contractors to upload progress as well as
  Photos and video clips showing the stage of
  construction
• Actual Milestones, activities and events plotted
  against planned milestones, activities and events
  using MS Projects 2000
• Alert messages generated and emails sent to
  concerned whenever there is a lag

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www.ksphc.org
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Schemes details
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A Sample scheme page
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List of Projects - Karnataka
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List of Projects - Gulbarga District
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Gulbarga District Project Summary Page
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Gulbarga District Project Description Page
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Milestone Status
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Project Pictures
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Project Details
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Project Feedback
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E Mail Addresses KSPHC officials
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Information on Tenders
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Information about approval of Agencies
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Information on Policies Procedures
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E Point Book
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Policies Procedures
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Agencies Registration
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Confidential Mail to CMD
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Punctuality in execution

• Use MS Projects 2000 which is a tool for
  monitoring execution of works
• Project Central loaded in the web server to help
  coordinate the activities and monitor allotment
  of resources

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Quality

• Field Test reports to be uploaded by contractors
  from site on a day to day basis
• Public and stake holders have direct access to
  top management
• Conditions for penalty of Rs 1 lakh for failing
  third parties test for quality

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Right to Information

• All information pertaining to each project site
  made available to public on the web site
• Facility available to report deviations or
  address any queries to any officer of the
  Corporation
• Procedures for testing building materials made
  available

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Specialised Information

• Seek details of any project
• Alert messages and action taken on them
• Plans and specifications
• Rain water harvesting
• Innovations

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Transparency

• Transparency in tendering process
• Agency registration on line
• E-mail service
• Improved communication between officers,
  contractors, Stake holders and Public

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Advantage Corporation

• FOR KSPHC
• Single Monitoring Cell for remote administering
  and management of all projects
• Instant Alerts when deviations or delays in
  construction or payment occur so that project
  implementation stays on schedule
• Better control over financial and management
  control procedures

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Advantage Contractor

• For the Contractor
• Instant communication channel with the executives
  of the corporation
• Alert features via email for Tender
  notification,empanelment , registration etc.
• Better planning, control and execution of the
  projects
• Role of the Contractor
• Use MS Projects to plan monitor project
  activities
• Install basic infrastructure
• Web Camera with a PC at site
• ISDN line (preferred)
• Register for E Mail Accounts and Web Hosting
  packages advt.

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Advantage Public

• For the Public
• Transparency into the activities of the
  Corporation under the Right to Information Act
• E Point book, register complaints, feedback and
  suggestions to the Corporation
• Role of the Public
• Use the E Point book, provide suggestions and
  feedback to the Corporation

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Future Prospects

• Kiosks and availability of e-point books
• Complaints received and follow up
• e-commerce
• Any project can be monitored with the same
  infrastructure
• Revenue generation

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Commercial Exploitation

• System can be sold as it is
• Can be used as it is to monitor any project
• Can be used for e-governance
• Public grievance redressal system
• Advertising revenues
• Useful for financial Institutions, Headquarters
  and the Government

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Please visit www.ksphc.org or the sites where
work is going on

• to see the system at work and do give a feed back
  on what you saw
• Thank you for your valuable time