Project Scoping Fundamentals

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Project Scoping Fundamentals

• PROJECT SCOPE The work that must be done in
  order to deliver a product with the specified
  features and functions.
• PROJECT SCOPE MANAGEMENT The processes required
  to ensure that the project includes all work
  required to complete the project successfully.

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The purpose of Draft STIP Scoping

• Establish the problem statement
• Develop solutions and options
• Develop cost estimates
• Develop a schedule
• Identify impacts right-of-way, environmental,
  utilities
• Identify stakeholders

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NEED FOR PROJECT SCOPING

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Scoping is the foundation upon which your entire
project is built

• Just as you would not consider building a house
  without a proper foundation, you should not
  consider developing a project without a proper
  scope
• Your project is only as good as the foundation
  upon which you built it

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Scoping verifies and documents the purpose and
need for your project

• What is the problem
• What are the alternatives
• What are the impacts
• What are the goals of your project

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Benefits of Good Scoping

• Verifies and fixes the right problem
• Project is correctly programmed
• Project is kept within budget and on schedule

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Proper Scoping Can Save You

• Months of wasted time
• Hundreds of hours of staff time
• Thousands of dollars in PE costs
• Millions of dollars in construction costs

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Basic Concepts of Project Scoping

• Project scoping is based on several concepts.
  They provide the basis for the process by which
  scoping is done
• The concepts include teamwork, public and
  stakeholder participation, informed decision
  making, and proper documentation

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Teamwork

• Project scoping is collaborative effort involving
  team work among diverse stakeholders to identify
  problems an propose solutions
• The project team plays a critical role in
  identifying and evaluating issues/concerns to
  appropriate depth and detail

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Stakeholder Participation

• Stakeholder participation is the cornerstone of
  successful project scoping and design
• Know who your stakeholders are
• Reach out to them at the beginning of scoping

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Informed Decision Making

• Projects require a level of scoping commensurate
  with the type of proposed work.
• Project data requirements depend on a projects
  problems and needs, complexity, significance of
  issues, scope and scale of alternatives to be
  evaluated.

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Sufficient data needs to be gathered to ensure

• Project needs can be clearly understood
• Stakeholders issues can be identified
• Clear project objectives can be established
• Environmental considerations are identified
• Feasible alternatives are outlined/compared
• Project cost and schedule can be estimated

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Proper Documentation

• Clear and concise documentation and good record
  keeping is essential.
• Project documentation provides a clear picture of
  what is to be accomplished
• It is used to grant scope approval and provides
  information for future stages of the project
  development

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Questions?