Getting Things Done: PROJECT MANAGEMENT FUNDAMENTALS

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Getting Things DonePROJECT MANAGEMENT
FUNDAMENTALS
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PROJECT MANAGEMENT FUNDAMENTALS

• What is a Project?
• A project is a temporary endeavor undertaken to
  create a unique product, service, or result.
• SOURCE A Guide to the Project Management Body of
  Knowledge, Third Edition, p. 20

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PROJECT MANAGEMENT FUNDAMENTALS

• What is Project Management?
• Project Management is the application of
  knowledge, skills, tools and techniques to
  project activities to meet project requirements.
• SOURCE A Guide to the Project Management Body of
  Knowledge, Third Edition, p. 23

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PROJECT MANAGEMENT FUNDAMENTALS

• In other words
• Project Management is doing what it takes to get
  things done well
• In scope
• On time
• Under budget

TIME
SCOPE
Quality
COST
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PROJECT MANAGEMENT FUNDAMENTALS

• We all do project management all the time.
• EXAMPLE
• Trip to Chicago with Matt

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TRIP TO CHICAGODECIDING

• Trip Sponsor (family) decided
• Why?
• What (50,000 feet)?
• Who will lead?

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TRIP TO CHICAGODEFINING

• Getting Specific
• Details Whats in, whats out?
• Dollars Whats our budget? What will things
  cost?
• Dates When will we go? When do we need to have
  things done?
• Detours What happens if we run into problems?

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TRIP TO CHICAGODEFINING

• Getting Specific
• Details Whats in?

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TRIP TO CHICAGODEFINING

• Getting Specific
• Details Whats out?

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TRIP TO CHICAGODEFINING

• Getting Specific
• Details Where will we stay?

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TRIP TO CHICAGODEFINING

• Getting Specific
• Details How will we get around?

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TRIP TO CHICAGODEFINING

• Getting Specific
• Dollars Whats our budget? What will things
  cost?
• Dates When will we go? When do we need to have
  things done?
• Detours What happens if we run into problems?

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TRIP TO CHICAGODEFINING
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TRIP TO CHICAGODOING

• Making it happen

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TRIP TO CHICAGODASHBOARDING

• How are we doing for
• Money
• Time
• Scope

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TRIP TO CHICAGODEBRIEFING

• How did it go?
• What would we do again?
• What would we do differently?

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PROJECT MANAGEMENTDECIDING INITIATING

• Project Sponsor decides
• Why (how does this fit with mission)?
• What (50,000 feet)?
• Who will serve as Project Manager?

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PROJECT MANAGEMENTDECIDING INITIATING

• TOOL Project Charter
• SHORT (1 2 page) document
• Project Manager
• Need (alignment with mission)
• Deliverables
• Requirements
• Timeline
• Cost

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PROJECT MANAGEMENTDEFINING PLANNING

• Getting Specific
• Details Whats in, whats out?
• Dollars What will things cost? Whats our
  budget?
• Dates When do we need to have things done?
• Detours What happens if we run into problems
  Change Management, Risk Management, etc.

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PROJECT MANAGEMENTDEFINING PLANNING

• TOOL Project Scope Statement
• Project Description
• Product Description (what will be made/built)?
• Project Phases and Deliverables
• Scope Includes (Whats in?)
• Scope does NOT Include (Out?)

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PROJECT MANAGEMENTDEFINING PLANNING

• TOOL Project Scope Statement
• Constraints (what limits are in place? cost,
  time, scope)
• Assumptions (we assume well be able to)
• Dependencies (in order for this to happen, that
  has to happen first)
• Estimates (timeline, cost)

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PROJECT MANAGEMENTDEFINING PLANNING

• TOOL Project Scope Statement
• Communication (whos responsible for what?)
• Controls (how will we control change?)
• Risk Management
• Stakeholders
• Signatures

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PROJECT MANAGEMENTDOING EXECUTING

• Making it Happen!
• Keys to successful execution
• Communication
• Change control
• Continuous Attention

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PROJECT MANAGEMENTDOING EXECUTING

• TOOL RACI Matrix
• Who is
• Responsible
• Accountable
• Consulted
• Informed

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PROJECT MANAGEMENTDASHBOARDING MONITORING
CONTROLLING

• How are we doing for
• Money
• Time
• Scope

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PROJECT MANAGEMENTMONITORING CONTROLLING

• TOOL Budget Tracker

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PROJECT MANAGEMENTDEBRIEFING CLOSING

• How did it go?
• What would we do again?
• What would we do differently?

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PROJECT MANAGEMENTDEBRIEFING CLOSING

• TOOL Lessons Learned Document
• List projects 3 biggest successes
• List areas of potential improvement
• List strategies for improvement
• Keep use

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PROJECT MANAGEMENTPROCESS DIAGRAM
SOURCE A Guide to the Project Management Body of
Knowledge, Third Edition, p. 55
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PROJECT
MANAGEMENT

• Initiating
• Planning
• Executing
• Monitoring Controlling
• Closing

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PROJECT MANAGEMENTRESOURCES
A Guide to the Project Management Body of
Knowledge (PMBOK) www.pmi.org Web site of the
Project Management Institute www.pmi-mn.org
Web site of the MN Chapter of the Project
Management Institute Monthly presentations on
Project Management