Record Management Challenge

1
Record Management Challenge

• Senior Assessment Team
• Patti Stockman
• January 18, 2008

2
Agenda

• Review Records Management (RM) management
  challenge
• Planned Corrective Actions
• Electronic records
• Program/Project records
• Other Desired Activities

3
Records Management Challenge

• SUMMARY DESCRIPTION OF ISSUE
• Electronic Operating Environment. Regulations
  and guidance regarding records management and the
  marking, filing and archiving of office data,
  such as NASA Policy Directive 1440, have not been
  uniformly updated to reflect todays electronic
  operating environment.
• Program/Project Records. Failure of
  programs/projects to consistently incorporate
  records management requirements into
  program/project planning and execution results in
  records that are not appropriately retained or
  disposed of throughout the program/project life
  cycle.
• ADDITIONAL INFORMATION/ASSESSMENT
• The OIG audit of e-mail records management found
  that, while NASA policy is generally consistent
  with applicable NARA requirements, the
  implementation of these policies needs
  improvement, especially with regard to the
  identification and management of electronic
  records.
• NASA lacks updated e-records guidance reflecting
  NASAs current electronic environment.
• NASA needs to implement e-records training that
  is developed.
• Records Officer and Center Records Managers need
  to perform NPD-required records management
  reviews.
• SAT DISPOSITION
• Add to the Agency watch list as a Management
  Challenge and request preparation of a corrective
  action plan for the next SAT meeting (December
  2007).

4
Planned Corrective Actions

• Electronic Records

5
Planned Corrective Actions

• Program/Project Records

6
Other Planned Activities

• In conjunction with Shuttle Program, provide
  lessons learned from Shuttle closeout
• Write articles and white papers underscoring
  Agency reliance on older program records and
  their availability.
• Include RM aspect in Project Lifecycle Management
  (PLM) initiative
• Incorporate RM emphasis into existing PM training
• Explore develop standard program/project
  information taxonomy as basis for records
  management