Introduction to Central Services Branch

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DEPARTMENT OF CORRECTIONAL SERVICES ANNUAL REPORT
2006-07 Building a caring correctional system
that truly belongs to all
Introduction to Central Services Branch Building
a caring correctional system that truly belongs
to all
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CONTENTS

• Background
• Performance highlights
• Programme performance
• Administration
• security
• Corrections
• Care
• Development
• Social Reintegration
• Facilities
• Challenges
• Expenditure for the year ended 31 March 2007
• Auditor-Generals report

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Background

• Issues raised by Portfolio Committee in 2005/06
  included.
• Alignment of the Strategic Plan, the ENE and the
  AR
• Poorly formulated performance indicators
• Process in DCS
• Ensure that planning processes feed into each
  other
• The mid-term feeds into the ENE (targets refined
  and revised to ensure they are SMART and are
  aligned to the Strategic plan
• Ensure alignment of operational plans and
  quarterly reports to the strategic plan

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Background

• Ensure alignment of operational plans and
  quarterly reports to the strategic plan
• Ensure that Quarterly reports are the generators
  of the AR
• Alignment of terminology used in all planning
  documents
• Ensure understanding of government wide planning
  cycle and the statutory requirements across the
  department
• Engagement of operational levels of the
  department in the planning process
• Development of the ME process
• FPPI and refinement of indicators
• New Commissioner and CFO appointed

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PERFORMANCE HIGHLIGHTS 06-07

• Draft AACSA constitution and the Programme of
  Action (POA) for the establishment of AACSA.
• 1 500 learners were provided an opportunity for
  experiential training from January 2007.
• Increase in the number of sites accredited to
  provide Anti-Retroviral medicine.
• A comprehensive framework and policy on social
  reintegration was developed
• Corrections week launched

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PROGRAMME PERFORMANCE ADMINISTRATION

• Development and launch of the Integrated Human
  Resource Strategy
• Developed new communication strategy Approval of
  the establishment of Vetting Field Work Units
• 21 policies aligned with the White Paper and
  approved
• The Master Information Systems Plan (MISP) was
  completed in July 2006 and approved by the
  executive management.

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Cont

• Accelerated recruitment
• Partnerships with civil society including
• Monitoring of the act OSF
• Management Strategy for sexual offenders CSVR
• NICRO rehabilitation programmes
• FBOs -

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PROGRAMME PERFORMANCE SECURITY

• Operation Vala, the festive season security plan
  launched in December 2006 period of increased
  activity re escapes
• Reduction in escapes (decrease in the number of
  escapes by 17 from 112 to 93)
• 62 deaths were recorded in 2006/07 against the
  target of 29
• Installation of fences, CCTV monitors at 47
  centers
• Progress on access control in 66 centers

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PROGRAMME PERFORMANCE CORRECTIONS

• Awaiting trial detainees decreased by 8.29.
• The sentenced inmate population increased
  significantly from 110 985 to 113 366.
• However, correctional facilities remain
  overpopulated 38.86.
• Strategies to reduce ATD population
• Bail applications up to R1000 - Sections 63(1)
  and 63A 8 772 ATDs successfully diverted
• Plea Bargaining Section 105A 778 cases
  concluded
• Video Postponement project to support initiatives
  of court cycle times
• DCS has aligned the 40 identified courts with 22
  correctional centers for further roll out of the
  Video Postponement

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Cont

• Number of sentenced women showed an upward trend
  there was an increase from 2 332 in January
  2006 to 2 398 in December 2006, while women
  awaiting trial increased from 929 in January 2006
  to 984 in December 2006.
• The number of children awaiting trial in custody
  decreased from 1 348 in January 2006 to 1 043 in
  December 2006, while sentenced population
  decreased from 1 129 in January 2006 to 954 in
  December 2006.

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PROGRAMME PERFORMANCE CARE

• The HIV and Syphilis prevalence survey for
  personnel and offenders completed.
• Additional funding received from the United
  States Government through the PEPFAR programme
  for the integration of TB and HIV and AIDS
  management.
• Eight sites accredited for the implementation of
  anti-retroviral treatment for HIV positive
  offenders.
• Poverty alleviation policy and procedure manual
  approved
• The Moral Renewal Programme has been launched in
  all the regions.

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PROGRAMME PERFORMANCE DEVELOPMENT

• The Presidents Awards Programme was made
  available to young offenders in four regions
  Western Cape Eastern Cape Free State / Northern
  Cape and Gauteng.
• DCS piloted the learnership training approach
  within the corrections environment by training
  parolees and probationers.
• A framework for the needs of special categories
  of offenders was approved.

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PROGRAMME PERFORMANCE SOCIAL REINTEGRATION

• A comprehensive framework and policy on social
  reintegration was developed.
• Risk Classification Tool for probationers and
  parolees subject to community corrections has
  been developed.
• Correctional Services officially proclaimed the
  inception of the Correctional Supervision and
  Parole Review Board (Review Board).
• 26 736 of 51 911 submissions for parole and
  correctional supervision placements were
  approved.
• 24 720 offenders participated in pre-release
  programmes.

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PROGRAMME PERFORMANCE FACILITIES

• Construction of Kimberley Correctional Centre
  commenced on 14 November 2006
• Feasibility study for the construction of the
  Nigel and Klerksdorp correctional centres has
  been finalised.
• 44 of the 94 projects under Repairs and
  Maintenance Programme (RAMP) were completed in
  2006/07.

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Challenges

• Violent and daring escapes
• Procurement of Remand Detention Facilities to
  address the special requirements for ATDs
• Corruption and collusion between officials and
  inmates

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CURRENT STATE OF EXPENDITURE AS AT 31 MARCH 2007
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CURRENT STATE OF EXPENDITURE AS AT 31 MARCH 2007

• The final overall expenditure of the Department
  as at 31 March 2007 was at 94.10
• The under spending on Goods and Services was due
  to Property Services not fully billed as
  anticipated
• The filled posts were at 41 148 against the
  target set for March which was 42 222 resulting
  in 1 074 unfilled vacancies as at the end of
  March 2007
• An amount of R512.9 million was requested for
  Roll-Over to the 2007/2008 financial year and the
  remainder will be surrendered

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CURRENT STATE OF EXPENDITURE AS PER PROGRAMME AS
AT 31 MARCH 2007
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CURRENT STATE OF EXPENDITURE AS PER PROGRAMME AS
AT 31 MARCH 2007
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CURRENT STATE OF EXPENDITURE AS PER GFS
CLASSIFICATION AS AT 31 MARCH 2007
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CURRENT STATE OF EXPENDITURE AS PER GFS
CLASSIFICATION AS AT 31 MARCH 2007
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Report of the Auditor-General

• Progress on 2005/06 qualifications
• Housing loan guarantees
• Not a qualification in 2006/07 financial year
• Monitoring on a monthly basis continues
• APOPS
• Not a qualification in 2006/07 financial year
• Matter resolved

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Report of the Auditor-General (Cont)

• Progress on previous qualifications (Cont)
• Medical expenditure
• Life certificates sent to continuation members
• Receivables
• BAS functionality enhanced to include
  responsibility information
• Judge White cases remarkable progress

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Report of the Auditor-General (Cont)

• Progress on previous qualifications (Cont)
• Asset Management
• Approval received to migrate to LOGIS

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QUALIFICATIONS 2006/07

• Asset management
• Capital assets
• Improvements/additions to buildings not on WAT
  but in disclosure note
• No reconciliation between 3 systems (WAT PAS
  and BAS)
• WAT not updated with all additions

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QUALIFICATIONS 2006/07 (Cont)

• Asset management (Cont)
• Capital assets (Cont)
• In certain instances assets captured at incorrect
  amounts on WAT
• Disclosing disposal at book value and not at cost
• Not all assets could be traced to their physical
  location
• Not all assets were bar-coded

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QUALIFICATIONS - 2006/07 (Cont)

• Asset management (Cont)
• Buildings and other fixed structures
• Disclosed improvements/additions for buildings
  registered in DPW name
• Insufficient audit evidence provided for capital
  works-in-progress

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QUALIFICATIONS 2006/07 (Cont)

• Asset management (Cont)
• Intangible assets
• No disclosure of intangible assets
• No asset register for intangible assets

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QUALIFICATIONS - 2006/07 (Cont)

• Medical expenditure
• Dependants information not on life certificates
• In certain instances contributions made for
  deceased members

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QUALIFICATIONS - 2006/07 (Cont)

• Receivables
• Not all files were submitted for audit purposes
  for non-current debts
• No evidence on debtor files that statements were
  sent
• Reconciliations not performed between PERSAL and
  BAS

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QUALIFICATIONS - 2006/07 (Cont)

• Receivables
• Debts not always recovered on service termination
• Debts not always recovered from staff debtors

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QUALIFICATIONS - 2006/07 (Cont)

• Accruals
• Understatement of accruals in disclosure note

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THANK YOU
THANK YOU
An Age of Hope A National Effort for
Corrections, Rehabilitation and Social
Re-integration of Offenders