One to One Initiatives

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One to One Initiatives

• Understanding Costs Measuring Value

Keith Krueger CoSN CEO Irving, TX November 11,
2005
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About CoSN

• Founded in 1992, the Consortium for School
  Networking (CoSN), a national nonprofit
  organization, is the premier voice in education
  technology leadership.
• Mission
• To serve as the national organization for K-12
  technology leaders who use technology
  strategically to improve learning
• Members
• Key technology leaders/CTOs in school districts,
  as well as states and intermediate service units,
  and companies.

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Todays Talk

• Update from Washington on key Policies/Funding
  for ed tech
• Why is TCO important for one-to-one initiatives
  and how do you do it?
• Can we move beyond cost to measuring value?

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URGENT APPEAL

• Funding of education technology on NCLB (Title
  IID, Enhancing Education Through Technology or
  EETT) is at risk this week.
• Congress is in conference committee and will
  decide the fate THIS COMING WEEK.
• Tell your Member of Congress to fund the program
  at 496 million.
• www.edtechactionnetwork.org

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Erate

• Also under scrutiny in Washington. Likely that
  Congress will reopen the Telecommunications Act
  in coming months.
• Congress seems likely to keep the program, but
  are considering very troubling changes.
• CoSN ISTE are working jointly to educate
  Congress and Erate administration.
• Again, we need your voice.
• www.edtechactionnetwork.org

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National Education Technology Plan

• Released last January with seven points
• 1) Strengthen Leadership
• 2) Consider Innovative Budgeting
• 3) Improve Teacher Training
• 4) Support E-Learning and Virtual Schools
• 5) Encourage Broadband Access
• 6) Move Toward Digital Content
• 7) Integrate Data Systems
• www.nationaledtechplan.org

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National Perspective

• 1) Playing a defensive game defending existing
  programs (EETT Erate) -- Dont expect new
  federal support, and unless we weigh in, could
  lose what we have.
• 2) One-to-one will not be driven at national
  level. To date this trend has been driven
  largely by policymakers at state level, and
  innovative leaders at the district level.

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In other words.

• The ball is in your court.
• Innovation will be driven at the state and local
  level, not from Washington.

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Therefore, you will need to ready

• As educational leaders promoting a new vision of
  ubiquitous computing/one-to-one, you will have to
  arm yourself.
• Policymakers (school boards and legislators), as
  well as the public and media, will demand that
  spending on one-to-one initiatives is well
  planned for and accounts for the FULL cost of the
  effort.

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CoSN is ready to help

• Our work on Taking Total Cost of Ownership to
  the Classroom should be a first stop if you are
  considering a one-to-one initiative. Site
  includes
• CoSN-Gartner Tool, Data definitions and case
  studies
• White papers and presentations
• Additional tools and resources
• http//classroomtco.cosn.org
• Tech Support k12tco_at_alyrica.net

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What Is TCO?

• All of the costs associated with deploying,
  operating and maintaining a computer network
• Analysis tool used by businesses since the
  late-1980s
• A method of understanding real costs to make good
  decisions on technology investments

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Concept of TCO Is Nothing New

• If you buy a bus, you must also budget for
• Gasoline
• Maintenance
• Repairs
• Increased Insurance Premiums
• Another Driver
• If you build a network or purchase computers, you
  must also budget for
• Software
• Maintenance Repairs
• Implementation
• Support
• Staff Development
• Replacement Costs

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The CoSN-Gartner TCO Assessment Tool

• Simplified version of Gartner biz model adapted
  for K-12
• Free web-based tool with documentation and 8 case
  studies
• Defines data required for valid TCO assessment
• Provides calculations and some analysis
• Allows school leaders to input information

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Why Monitor TCO?

• Evaluate technology initiatives
• Provide management oversight
• Document direct and indirect costs
• Measure and improve technology initiatives
• Plan effectively for technology implementation
• Articulate the business case for technology
  investments
• Reassure constituents that dollars are being used
  wisely

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Why Calculate TCO for 1-to-1

• Costs are more than hardware and software more
  than hardware, software and network upgrades
  more than hardware, software, network upgrades
  and implementation more than hardware, software,
  network upgrades, implementation and user/staff
  training.
• Understanding value of 1-to-1 student computing
  requires a complete understanding of both costs
  and benefits
• Thus need to know all of the costs of
  implementation and ongoing support of the
  one-to-one environment through the lifecycle and
  future replacement

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How to Calculate TCO and Value

• How to best understand TCO for 1-to-1
• Do baseline district TCO analysis
• Estimate implementation/ongoing costs for planned
  1-to-1 environment
• Set goals and expected benefits
• Implementation of 1-to-1 project
• Perform TCO analysis of 1-to-1 following
  implementation
• Determine success of projected benefits
• CoSN plans case studies of diversified
  district/school 1-to-1 projects
• tablet, handheld, MAC laptop and PC laptop
• Initial case study results to be available at the
  CoSN K-12 School Networking Conference in March

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Measuring Value of Investment
Cost is only one input to the technology project
decision process
Source Gartner Research
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Measuring VOI for One-to-One

• Need to measure value of investment
• Competing for funds where are best spent?
• Political project need to express specific
  benefits (goals)
• Garners support
• Means of going back to measure success

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Sample Value VOI Chart for 1-to-1
Relative value (benefits minus cost) is based on
district mission, or overall priorities
How does this compare to other proposed projects?
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Dont Evaluate TCO/VOI in a Vacuum
Success should ultimately be measured by
whether those educational goals have been met

• Schools need to understand their educational
  goals and how technology will support their goals
  something a TCO analysis and Value of
  Investment (VOI) project analysis helps to
  clarify

The business of schools is education
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Working with existing 1-to-1 efforts

• CoSN will be hosting major state and district
  1-to-1 projects and trying to create a community
  of practice, as well as identifying best
  practices for the next generation of
  districts/states undertaking 1-to-1 efforts.

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CoSN 2005 Annual Conference

• Theme is Value of Technology
• Major focus on 1-to-1
• Keynote session on Is 1-to-1 Our Vision
• Plus, breakout track on this topic
• -Research around 1-to-1
• -Where are we going with 1-to-1?
• -Lessons Learned
• March 6-7, 2005
• Crystal City, VA
• www.k12schoolnetworking.org

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Thank you CoSN TCO Project Sponsors!!
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Contact Information

• Keith R. Krueger
• CEO
• Consortium for School Networking
• keith_at_cosn.org www.cosn.org