Overview of Course Request System CRS

1
Overview of Course Request System (CRS)

• Office of Programs and Academic Assessment
  (OPAA), UIC
• August, 2009

2
What is the Course Catalog?

• All credit courses approved to be offered by the
  University 5386 total approved courses
• Approved course inventory maintained at UIC by
  the Office of Programs and Academic Assessment
• A course consists of
• Course subject (rubric) and number (Math 220)
• Course title (Calculus I)
• Credit hours (3 hours)
• Grading Modes (e.g., Letter grade awarded, e.g.,
  A)

3
What is the Course Catalog? Contd

• Brief description of content
• Purpose of course, course learning outcomes,
  assessment methods
• Prerequisite (e.g., preparation required, e.g.,
  coursework)
• Type of instruction (lecture versus lab) and
  contact hours (will meet 3 hours each week)
• Special notes and conditions about registration
  and credit
• General Education Credit

4
Cross-Listed Courses

• 480 cross-lists at UIC
• Single course listed under more than one course
  subject in course catalog
• Example African-American History is listed as
  AAST (African-American Studies) 100 and Hist
  (History) 100. African-American Studies controls,
  or has created the course content
• One unit always controls and usually staffs the
  course
• Student is assigned under course he/she registers
  for during registration process

5
Where do courses come from?

• An academic teaching unit sponsors a course
• A course request may be
• A new course does not currently exist
• A revised course change in something, like
  course title or credit hours
• A course drop request to remove from University
  records

6
Course Request System (CRS)

• Electronic workflow system that manages the
  course approval process at UIC
• http//www.dria.uic.edu/oaa/LogontoCRS.asp
  
• Gather information for academic review, student
  information for registration and publications
  (course schedule and catalog)
• Manages workflow to the Office of Programs and
  Academic Assessment (OPAA)
• Web-based (Explorer or Firefox)
• Implemented at UIC in August 2000

7
Course Approval Process
8
After approval by the OPAA, the following needs
to take place
9
CRS and Banner Schedule

• In general, CRS information is relevant whenever
  the course is offered
• CRS information is used to build the Banner
  Schedule (Timetable)
• Banner Schedule information applies to a
  particular section (term) offering

10
CRS and Banner Schedule (contd)
11
Authorizations

• Sign-offs, approvals associated comments
  recorded in CRS
• Units decide who should have access
• Possible authorization levels
• Data entry only
• Data entry with approval/sign-off
• Data entry with surrogate approval/sign-off
• Colleges can perform tasks for their units
• Paper authorization forms are submitted to obtain
  access http//www.dria.uic.edu/oaa/CRSAuthorizatio
  n.asp

12
Features of CRS

• Check boxes, pull-down menus, and some free-form
  text
• Includes basic validations
• Required fields must be entered
• Logical data entry
• Course rules
• Automatic email notifications
• Notifies users when.
• a course requires their review
• a course has been approved by the campus

13
Support for CRS

• Over 270 CRS users across campus
• Help available directly from system
• Listserv to communicate with users
• Training sessions held periodically
• CRS User Manual http//www.dria.uic.edu/oaa/conten
  t/files/CRS20Help20Manual.pdf