Important Tips To Help You Manage Virtual Offices - PowerPoint PPT Presentation

About This Presentation
Title:

Important Tips To Help You Manage Virtual Offices

Description:

Managing virtual teams can run up against obstacles resulting in failed projects, etc. Here are tips on how to manage a virtual office that helps teams to collaborate effectively & increase productivity! – PowerPoint PPT presentation

Number of Views:52
Slides: 7
Provided by: virtual-office-us
Category: Other

less

Transcript and Presenter's Notes

Title: Important Tips To Help You Manage Virtual Offices


1
Important Tips To Manage Virtual Offices
Virtual Office Corporate Address Mail Reciept
Handling Virtual Receptionist
https//virtual-office-us.com/
2
Virtual Offices Tailored To Your Dreams
  • While some organizations are swimming against the
    tide driven by todays digital age and adhere to
    the belief that employeesand contractorsmust be
    based in the same office, the majority are
    jettisoning the traditional workplace structure
    in favor of virtual teams. Not only can
    organizations recruit and retain top-quality
    workers quicker and easier, but they also perform
    better. Additionally, a virtual team is more
    agile, able to respond to new business
    opportunities faster than peer teams shackled to
    a physical office space.

Yet, without the right processes and technologies
in place, virtual teams can run up against
obstacles that result in failed projects,
diminished efficiencies, and even team
infighting. Having managed virtual teams
stretching across multiple states, continents,
and oceans, I compiled a list of tips that can
help ensure that your virtual teams collaborate
effectively and deliver optimal results
3
  • COMMUNICATIONS
  • Chat. While too many chat messages can become
    overwhelming to team members, its important to
    ensure you have in place chat platform that makes
    it easy for team members to collaborate in
    virtual real time. There are any number of great
    chat platforms such as Slack, Skype, and HipChat,
    among others.
  • Manage Communications. Team members can become
    overburdened with too many email and chat
    messages. To help avoid these situations from
    happening, have your desktop/helpdesk team work
    train team members on ways to configure their
    email folders and chat platforms that enable them
    to flag high priority messages and to catalog
    them in different folders.
  • Video Chat. Depending on the project or issue at
    hand and moreover the culture of the virtual
    team, sometimes video chat is needed. Not every
    issue or project task can be resolved via text
    only, which lacks the visual cues of video chat.
    The upside is that most of the most prevalent
    chat programs also have video options.

4
  • ADMINISTRATIVE, CUSTOMER SERVICE, AND SALES
    SUPPORT
  • Virtual Assistants. Much has been written about
    virtual assistantsor chatbotsin recent years.
    Inbound phone calls can be a huge distraction and
    productivity drain. With virtual assistants such
    as Davinci Auto Receptionist services, virtual
    teams can remain focused on executing tasks and
    projects while allowing the virtual assistant to
    intelligently route incoming calls to the right
    team member and moreover identifying those that
    need human interaction versus automatic routing.
  • Live Receptionists. When incoming calls cannot be
    handled by a virtual assistant, live human
    assistance is needed. The latter is always
    required in the case of the latter. What some
    organizations are realizing is that they can tap
    live receptionists such as Davinci Live
    Receptionists to answer customer service and
    sales emails and calls. This enables them to
    remain focused on initiatives tied to business
    execution.
  • Live Web Chat. Many of your incoming customer
    service and sales calls need to be routed through
    voice. Not only do your customers prefer digital
    engagement, but it is cheaper and more efficient
    for you. Here, you can leverage a third-party
    live web chat provider such as Davinci Live Web
    Chat services that can offload upwards of 30 or
    more of your incoming calls and emails.

5
  • MANAGEMENT
  • Project Management System. Anyone who thinks that
    a project management is overkill is kidding
    themselves. Project management technology tools
    give each virtual team member with insight into
    each others work, request and give approvals on
    tasks and projects, share ideas and files, and
    update individual team members or the entire team
    on status changes.
  • Document Collaboration. As often is the case,
    most virtual teams share and edit documents.
    Whether part of a project management system or a
    shared document management system such as Google
    Drive, Box, or Dropbox, virtual teams need a
    centralized solution that enables them to view
    and edit documents simultaneously.
  • Measure Outputs. Measuring the productivity of
    your virtual team is important. Here, you need to
    have a solid understanding of what matters to the
    business and what key performance indicators
    (KPIs) should be tied to those initiatives. These
    metrics should be tracked and reported to be
    meaningful.
  • Hiring. Not everyone is made to excel as a remote
    worker. When hiring for positions where workers
    will work part- to full-time from a remote
    location, you need to ensure they succeedfrom a
    workspace environment and characteristics (and
    sometimes experience) to thrive in a virtual team
    setting.

6
  • Looking for virtual office for attorneys
  • Contact Us
  • 111 Town Square Place
  • Jersey City NJ, 07310
  • sales_at_virtual-office-us.com
  • Telephone 1(201)5890302
Write a Comment
User Comments (0)
About PowerShow.com