Microsoft Access Database Forms – Part 1

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N O V E M BB EEY RN A 3 D 0 T ,
2 02 10 71 7 Microsoft Access Database Forms
Part 1
Access Forms can make data entry tasks handy for
database users. Make an easy to understand
database environment without uncovering the
inner-workings of a database and give yourself
peace of mind that your data is protected. This
instructional exercise will cover the MS Access
Form creation, modification, design control and
form properties to give you control over your
database design. In this tutorial, we will make
use of the open-source US Senators Contact
Information Sheet. Download the file and unzip
it to a folder on your computer. We need to
import our database before we can create our
Access Form. Open Access 2016 and select Blank
database.
A pop-up window will display, asking you to name
the blank database. Enter the database name,
save it in your preferred location, and click
Create.
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The new database will then be displayed. We will
be using an xml file from the folder weve
downloaded earlier. Click the External Data tab
then click New Data Source drop-down option.
Select From File and click XML File.
Browse to the location you unzipped the file and
click OK to import to our new database.
The left-hand column shows your available
database objects. You should now see our
imported data objects contact_information and
member.
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Double-click to open member. Your database fields
should now be populated with US Senator contact
information.
Access Forms tutorial Access Forms are
customisable design objects which provide an
accessible database experience to database
end-users. A well-designed form can support
efficiency and enhance data entry accuracy, so
its worth learning the fundamentals like Tables
to save yourself time editing errors. Click the
Create tab then choose Form.
MS Access will default to a basic form for our
chosen table, showed in Layout View.
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Click Save in the Home tab to save the form.
You have created an extremely basic, visually
unattractive form but this shapes the foundation
of our customisable database interface. It is
also worth observing the different design
options accessible in the Form Layout Tools
context tab. This is where the design tools can
be found Instant theme changes Colour and font
selections Header and footer options Additional
field creation Form controls buttons, navigation
tools, lists, menus and subforms
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