Standard Meeting Room Equipment Checklist

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A conference room is a big room in a hotel or a
company which is meant to hold meetings,
trainings, presentations etc. This room is
equipped with technology for video conferencing
with clients or suppliers, projector, computers
etc. The conference rooms of today are very
different of what it used to be 15 years back. At
that time audio and visual equipment were just a
mere TV and a pull down screen with projector.
Video conferencing was only available in
companies which were big and who could afford
spending good amount of money on the bandwidth.
It is a very different story nowadays and there
has been lot of innovation and modern technology
which has come into place helping communication
easier.
A companys conference room speaks a lot about
the type of company it is and whether it supports
innovation in technology or not. How would you
choose the correct equipment for a conference
room? There are millions of equipment available
so how would you know which one is the correct
one for you? So here the main question lies
whether it will be used for meetings,
presentations or only just to accommodate
guests? Do you want high quality sound and visual
or are you ready to do something which is of
medium scale? What is your budget? Considering
all these things in your mind, you can choose
the kind of equipment you require to be in your
conference room. Whatever be your budget there
are certain basic conference room equipment
checklists which are definitely required in a
conference room. The standard meeting room
equipment would be
Television
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If you want your conference room to look high
tech and have an aesthetic effect, then having a
good television is a must. Of course, everything
depends on your budget and how you want to
allocate it. Buying a good TV will help in better
video conferencing and sharing of visuals in a
clear and comfortable manner. There are various
kinds of smart TVs also available in the market
now which can help in direct video conferencing
without the use of external hardware. They can
connect to the internet using wireless
technology, make calls, and perform like a
computer. Although they are a bit costly, but it
will a good investment in the long run.
Subscribing to a good video conferencing software
like ezTalks is also going to save out on a lot
of trouble.
Speakerphone
A telephone has failed to be obsolete even though
there are a lot of new technologies which have
come up. It just does not refuse to go away. This
maybe because people do not want to spend a lot
of money on data and 4G services. A telephone
will be a must need device for your conference
room. Buy one which has a good sound system and
microphone so that the whole room can listen to
it. Also sync your intercom system with it, in
case you want to call some other person in from
the office. You do not want to be seen running
out of meeting and doing petty work.
Projector
If you have a big conference room which has more
than 20 people sitting in it, then a TV would not
help much and you would require a bigger screen
to project. Using a projector here would be wise
so that everyone in the room can have a clear
view. There are 4K projectors available but they
cost a lot. However, todays projectors offer a
bright projection which can be easily seen in lit
and dark rooms simultaneously. Choose your
projector wisely as it is a long term investment.
Sound system
If you have all the modern amenities in your
conference room but have a poor old speakers
which is throwing cracked sound, it is high time
you think about some
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replacement as it is going to play hard on your
companys reputation. Invest in a decent sound
system and also make sure you have good
microphones installed at various points in the
conference table so that the voices of people
from all corners can be audible to the recipient.
W ireless system
This has become a necessity not just for
conference room but for a company in general. The
main reason being, it offers portability. You
dont have to carry your dongle or search for
LAN wires at different places. It stops all these
wiring hassles and is easy on your staff as
well. Almost all devices like printers, cameras,
and fax machines are connected to wireless
nowadays.
Other accessories
The other equipment for meeting room in which you
need to invest would be good quality furnitures,
proper lightning, stationers and other equipment
like fax machines, printers etc. A conference
room is a place in which you are going to
interact with outside world sitting in your
office. The people on the other end are able to
see your office, staff and infrastructure which
leaves an impression on them. Creating a good or
a bad impression is completely up to you.
Keeping resources needed for meetings ready with
a good bandwidth connection solves most of the
problem and lags. https//www.eztalks.com/video-c
onference/meeting-room-equipment-checklist.html