County Test Coordinators Meeting

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WESTEST 2 training is required annually for all
personnel with access to secure materials per
WVBE Policy 2340.
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WESTEST 2 requires standardized testing
conditions.
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Standardized Conditions RequiredAdministration

• Examiners
• must meet criteria established in Policy 2340.
• must be trained.
• must sign the Examiners/Scribes Secure
  Materials and Test Procedures Agreement.
• must know and follow test administration
  procedures and directions in accordance with the
  Examiners Manual.

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Standardized Conditions
RequiredAdministration Reproduction of
materialswritten, mechanical, electronic,
oralis forbidden.
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Standardized Conditions RequiredSetting

• Examiners should
• provide least disruptive seating arrangements.
• ensure relevant instructional materials are not
  displayed in the testing area.
• provide an environment free of distractions
  intercoms, cell phones, pagers, watches with
  alarms, etc.

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Standardized Conditions RequiredSetting

• Examiners should
• place a Do Not Disturb sign on the door.
• ensure adequate lighting and ventilation.
• not test students immediately after strenuous
  physical exercise.

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Options to Standardized Setting

• Individual, small group, or different class
  testing may be provided.
• Adaptive furniture may be provided.
• Special lighting and/or acoustics (such as a
  microphone and speakers) may be provided.

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Standardized Conditions RequiredPresentation

• Instructions in the Examiners Manual must be
  followed precisely.
• Instructions in shaded areas and preceded by the
  word SAY must be read verbatim.
• Instructions for use of calculators on all
  sessions of the Mathematics and Science tests
  must be followed.

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Standardized Conditions RequiredPresentation

• Testing must be monitored at all times and
  irregularities effecting two or more students
  must be recorded on the Testing Irregularity
  Sheet provided (see Appendix J).
• Examiners may not define or pronounce words for
  students.

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Standardized Conditions RequiredPresentation

• Assistance to students should be limited to
• mechanical aspects of marking answers.
• clarifying scripted directions.
• finding the correct place to answer the question.

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Options to Standardized Presentations

• Color visual overlays may be used.
• Visual magnifying equipment may be used.

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Standardized Conditions RequiredResponse

• Students in Grade 3 will indicate their answers
  directly in the test booklets.
• Students in Grades 4-11 will indicate their
  answers on answer sheets.
• Examiners must show examples of the proper way to
  fill in the answer document for both
  multiple-choice and gridded response items.
• Students must make clear erasures and write
  answers in the space provided.

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Standardized Conditions RequiredResponse

• Highlighters, markers, colored pencils, and pens
  are not to be used in the testing process.
• Students may use 2 pencils to fill in graphic
  organizers, underline key words, or complete
  problem solving techniques in the test booklets.

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• Graph paper and scratch paper are considered
  secure material and must be collected and
  destroyed by the Principal/Building Level
  Coordinator at the end of each testing session.

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Options to Standardized Response

• Templates (e.g., a typoscope) may be used to
  maintain place.
• Audio amplification equipment may be used.
• Place markers may be used.

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Options to Standardized Response

• Scratch paper, graph paper, line guide, slate,
  and/or abacus for computations, alignment, and
  note taking while reading and responding to
  questions is permissible in all content areas.
• A scribe may be used when a short-term medical
  condition (e.g., a fractured arm in a cast)
  precludes the student from writing with the
  dominant hand to mark responses.

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Standardized Conditions RequiredTiming

• The WESTEST 2 content area tests are not timed.
• All sessions of a content area test are to be
  completed on the same day they are begun.
• Your county will provide a testing schedule for
  your school.
• The test should be given at the beginning of the
  school day to help maximize student performance.

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Standardized Conditions RequiredTiming

• Students who typically take longer to complete
  tests may be grouped together.
• Students requiring additional time must be
  accommodated.
• Additional time must not result in an opportunity
  for the student to study information on a test
  already started.

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Standardized Conditions RequiredTiming

• Breaks must be provided as indicated on the
  suggested testing schedule.
• When breaks are given, test booklets must be
  closed and all test materials must be secure.
• Students should be instructed not to discuss the
  test during scheduled breaks and upon completion
  of testing.
•  

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Make-up Sessions

• The Principal/Building Level Coordinator is
  responsible for scheduling the time and place for
  the make-up sessions and for assigning an
  Examiner to administer the test(s).
• Test security procedures must be followed before,
  during, and after each testing session.
• Follow all scripted directions during the make-up
  sessions.
• Give the students all scheduled breaks.

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Preparing Students for Testing

• Ensure all students are familiar with both the
  general types of questions on the test and the
  procedures to follow when recording the answers.
• Remind students the day before the test to bring
  appropriate activities to work on when they
  complete their tests.
• Have quiet activities prepared for those students
  who forget to bring their own. Activities must
  be unrelated to that days testing.

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Before Test Administration

• Obtain a class packet from the Principal/Building
  Level Coordinator. The class packet contains
• secure test booklets and answer sheets that must
  be checked out and recorded on the Security
  Checklist
• a DO NOT DISTURB sign for the door
• at least two sharpened No. 2 pencils with good
  erasers for each student
• a supply of scratch paper
• a supply of graph paper
• a Testing Irregularity Sheet

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Before Test Administration

• Ensure you have a copy of the Test Examiners
  Manual , as well as manipulatives and reference
  sheets, as needed for each student.
• Check each test booklet (Grade 3) or answer sheet
  (Grades 4-11) to verify that it has a pre-coded
  student label. If there is no pre-coded label and
  the Bio-Grid is blank, contact the
  Principal/Building Level Coordinator.
• Leave the student name and teacher name lines
  blank on the front cover of the test booklets.
  Students must complete this information.

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Preparing the Classroom for Testing

• Clear desks and work areas of all booklets,
  papers, and other materials.
• Ensure that NO information pertinent to the test
  being administered is displayed in the classroom
  during test administration.

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Manipulatives Chart
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Preparing Manipulatives

• Mathematics punch-out rulers are provided with
  the testing materials and should be prepared
  prior to the day the Mathematics test is
  administered.
• Students may also use personal rulers or
  calculators, as long as these tools do not
  display formulas, hints, or information that
  could be used to answer test questions.
• Mathematics Formula Sheets and Science Reference
  Sheets are independent of the test booklets and
  must be distributed with each content area test.

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Preparing Calculators

• Any kind of graphing calculator may be used,
  except one with a typewriter-style (QWERTY)
  keypad or one that includes a computer algebra
  system (CAS).
• All types of memoryincluding standard memory,
  ROM, and flash ROMmust be cleared to factory
  defaults both before and after testing.
• Any programs or applications must be removed
  prior to and after testing.

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Preparation of Test Booklet

• On the test booklet cover,
• ensure each student prints his/her name on the
  front cover of the test booklet.
• ensure each student prints the Examiners name
  on the line provided each day.

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Test Booklet Cover Student
Label (Grade 3 ONLY) Inventory
Barcode Barcode Number Student
Name Examiner Name
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Test Booklet Cover Inventory
Barcode Barcode Number Student
Name Examiner Name
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Reading Language Arts

• The Reading Language Arts section in the Answer
  Document is not divided into sessions like the
  other content areas.
• Students should complete Session 1 and then stop
  on that particular number both in the test
  booklet and on the answer document.
• When Session 2 begins, make sure the item number
  in the test booklet matches the item number on
  the answer document.

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Script for Administration

• Examiners must follow the scripts verbatim for
  each content test.
• Reading/Language Arts test may not be read aloud
  or signed to any student. Only the directions
  may be read aloud or signed.

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Script for Administration
 

• Each content area will be designated with an
  icon
• Mathematics
• Reading/Language Arts
• Science
• Social Studies

 
 
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Script for Administration

• The scripts for all grades and all contents are
  found in the Examiners Manual.
• Ensure the script matches the test booklet for
  the grade and content.

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Script for Administration Grade 3
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Script for AdministrationGrades 4-11
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During Testing

• Set aside the test booklets and answer documents
  for students who are absent.
• Each day, shortly after the test administration
  begins, the Principal/Building Level Coordinator
  will collect
• test booklets (ALL grades)
• answer sheets (Grades 4-11)
• Read the student directions verbatim.
• Directions to be read aloud are printed in boxes
  and preceded by the word SAY.
• Explanations providing greater detail are printed
  in italics.

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During Testing

• Give students adequate time to complete the
  content area test.
• If a student requiring additional time stops
  working for more than 10 minutes, it is
  recommended that the testing session for that
  student be terminated.
• Each content area test must be completed on the
  day it begins.
• Circulate around the room to monitor student
  progress on the test.

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During Testing

• Record any test administration problems on the
  WESTEST 2 Testing Irregularity Sheet (see
  Appendix J).
• All irregularities that could lead to
  invalidation of the test results must be reported
  to the Principal/Building Level Coordinator as
  soon as possible on the same day they occur.
• Damaged test booklets (All Grades) and answer
  sheets (Grades 4-11) need to be reported to the
  Principal/Building Level Coordinator immediately.

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During Testing

• Do not destroy or dispose of damaged test
  booklets or answer sheets.
• Grade 3 - Make sure students write in their test
  booklets only in approved areas. Students should
  fill in each circle completely for their answer
  choices.
• Students who complete a test early should close
  their test booklet and answer sheet.
• Do not re-open until instructed to do so.

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During Testing

• Make sure test booklets are closed and answer
  sheets are secure during breaks.
• At the end of each day of testing
• check in all test booklets and answer sheets to
  the Principal/Building Level Coordinator.
• ensure the number of test booklets and answer
  documents matches the number assigned to you on
  the Security Checklist.

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After Testing

• Sort the test booklets in numerical order by
  Security Barcode, with the spines facing in the
  same direction.
• Sort the answer documents in order matching the
  numerical order of the test booklets.
• Return the test booklets and answer documents to
  the Principal/Building Level Coordinator at the
  locked and secure central location immediately
  after the testing session has ended.

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After Testing

• Ensure the number of test booklets and the
  number of answer sheets matches the number
  assigned to you on the Security Checklist when
  you check them in to the Principal/Building Level
  Coordinator.
• Return the completed WESTEST 2 Testing
  Irregularity Sheet to the Principal/Building
  Level Coordinator if an irregularity has
  occurred.

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After Testing

• Return the secure scratch paper and graph paper
  to the Principal/Building Level Coordinator for
  shredding.
• Verify the Braille bubble has not been filled in
  unnecessarily.
• Verify that the box labeled Administrators Use
  OnlyInvalid on the inside-front cover of the
  test booklet (Grade 3) and front lower right
  corner of answer sheet (Grades 4-11) has not been
  filled in unnecessarily. Only the
  Principal/Building Level Coordinator may
  invalidate a content area test.

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Documentation Procedure

• Two weeks before WESTEST 2 administration, the
  County Test Coordinator will request the County
  Special Education Director run the program
  WVS.326 to print a list of students with their
  accommodations as entered into the WVEIS special
  education testing record.

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• The IEP information on WVS.326 should be verified
  as accurate and correct by the County Special
  Education Director prior to distributing copies
  to Principals for WESTEST 2 documentation.

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• WVS.326 Format
• School Number Grade
  Level
• WVEIS Number
• 280020548 ADAMS TERESA N 402 07
• P02 HAVE TEST READ ALOUD VERBATIM (EXCEPT RLA)
• WVEIS Code for Accommodation
• T03 TAKE MORE BREAKS (NO STUDYING) WVEIS
  Code Descriptor

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• After each WESTEST 2 administration, the assigned
  Examiner(s)
• will mark the listing as follows
• Underline the name(s) of his/her assigned
  student(s).
• Circle the accommodation(s) that were provided to
  each of the student(s).
• Asterisk the accommodation(s) that were not
  provided and the reason they were not provided to
  each of the student(s).
• If a student refuses an accommodation(s) write
  REFUSED and the reason for refusal for any
  accommodation(s) the student refused to accept.
• If a timing accommodation(s) is not provided,
  write the reason it was not provided next to the
  specific accommodation.
• Sign with legible signature/date of test
  administration at the bottom of each page of the
  report.
• Return the Print Special Education Student
  Testing Options Report(s) to the
  Principal/Building Level Coordinator.

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• The only acceptable reasons to violate the IEP
• are if the student
• refused to accept the accommodation(s) or
• finished the test before extra time was provided,
  specifically T03 and T04 on the IEP.
• Assigned Examiner(s) must inform the Principal
  who
• informs the Special Education Director of all
  incidents
• of students not receiving accommodation(s)
  defined
• in a students IEP. All incidents require
  written
• documentation in the student file.

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• 280019422 ADKINS CHARLES A
  402 07
• P02 HAVE TEST READ ALOUD VERBATIM (EXCEPT
  WESTEST R/LA)
• T03 TAKE MORE BREAKS (NO STUDYING)
• T07 FLEXIBLE SCHEDULING, EXTRA TIME WITHING
  THE SAME DAY (NO STUDYING)
• R11 USE A COMPUTER, TYPEWRITER, OR OTHER DEVICE
  TO RESPOND

Student finished before I could provide an
additional break.
Refused student stated he did not want extra
time.
Sandra K. Starr October 9, 2006
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• The Office of Assessment and
• Accountability will
• invalidate test and/or retest
• student(s) when the school staff did not
• provide the appropriate accommodations.

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• Questions?
• Thank you!