#HRGUIDE: BASICS OF A RELIEVING LETTER

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HRGUIDE BASICS OF A RELIEVING LETTER

• HRGuide is an initiative by Applicant Tracking
  System to guide HRs who are new in the
  profession of Human Resources and its
  responsibilities. Today we are covering about
  the basics of Relieving Letter and why is it
  important to provide the same to the employees.
• Relieving letter is an official document issued
  by the HR department of the company to an
  employee who has resigned formally from his
  position. If an employee receives a relieving
  letter from the company it confirms that his
  resignation is formally accepted. If the employee
  doesnt receive relieving letter, than he is
  still under the same company. Relieving letter
  is issued on the last working day in that
  company, after all the formalities are cleared.
• Components of Relieving Letter
• Exit Interview
• Exit interview is the final interview between the
  employer and the relieving employee. It is used
  as a learning opportunity for the company and
  collect feedback from the leaving employees about
  the company and its management. Generally
  companies are hiring third parties to conduct the
  exit interview for an optimum result. Exit
  interviews are crucial part in improving the
  organisation culture for new-comers.
• Experience Letter
• Experience letter is the official document which
  states work experience of the employee in the
  relevant department, for the duration they
  served the organisation. Previously companies
  used to give Experience Letter as a separate
  document, but these days it is merged with
  relieving letter and a single letter is offered
  to the employees exiting the company.
• Some of the basic information that should be
  mentioned
• Relieving letter should be issued only on the
  company letter head
• It should clearly communicate that employer has
  accepted the resignation of the employee in a
  healthy note

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• It should be addressed to TO WHOMSOEVER IT MAY
  CONCERN unless and until employee asks to
  mention HR of the new joining company
• Date of joining and last working day should be
  mentioned in the letter
• Relieving letter should contain the present
  designation of the employee
• Do not forget to give credit to the employee for
  his/her contribution to the organisation