#HRGUIDE: BASICS OF AN OFFER LETTER

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FASTCOLLAB

• HRGUIDE BASICS OF AN OFFER LETTER

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• An offer letter is a document that formally
  confirms the details of an offer of the
  employment. It is taken as a written proof of
  contract between the employee and the employer.
  During the time of interview, if a candidate is
  selected, it is mandatory for HRs to provide the
  candidate a document of Offer Letter.
• Some of the basic information that should be
  mentioned
• 1. Basic Job InformationOffer letter should
  contain the Title of the position, department to
  work in and whom the new joinee is supposed to
  report to. This should also inform the employee,
  location of the job and when he can join the
  company. Also, mention if it is full time
  employment, or a part-time work.
• 2. Salary How much the employers are paying the
  employee should be mentioned. A recommended way
  is to segment the salary into various components
  like Basic Salary, HRA, Allowances, Bonus etc.
  whichever is applicable in your organisation.

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• 3. Bonuses If there is any amount that is paid
  as bonus, it should be mentioned. The letter must
  clearly say dates or approximate time period
  (monthly, quarterly, half yearly or yearly)
  distribution of bonus.
• 4. Policies HRs are advised to mention all the
  relevant policies that are applicable with this
  job in the offer letter provided. This will keep
  the employee in sync with the companys working
  style. It could be leave policy, working days or
  working hours policy, work etiquettes etc.
• General Terms and Conditions that comes with an
  Offer Letter
• 1. Contract of EmploymentIf there is any
  contract between the company and the employee, it
  should be clearly mentioned. The letter should
  clearly say the period of probation (if any),
  notice period (if quitting the company) and any
  bond period (if applicable) that an employee is
  expected to serve. Also mention the fines an
  employee need to fill if not meeting these
  contract terms.

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