Document Management System

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Sharedocs Enterpriser

• Server based documents and records management
  system

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What is it?

• Sharedocs Enterpriser is a complete solution as a
  service where we help you to take a big step
  towards paperless office.
• It acts as a Central Repository for all your
  documents and helps managing in a more secured way

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Whom is it for ?

• Enterprises where business critical information
  is locked away in physical documents.
• Geographically distributed companies.
• Organisations who are spending a good amount on
  real estate for storing these documents.

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Why is it Needed?

• Data volumes of an organisation doubles every
  year.
• Rotting of Physical Documents due to Natural
  Causes.
• Prime Space Wastage
• According to a survey (Coopers and Lybrand)
  Professionals spend around 10 of work time
  finding a document and in all around 10 of
  documents are lost.
• Average document gets copied around 20 times in
  an organisation.

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Key Role of Sharedocs Enterpriser
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Managing Business Activities

• To make your business Paperless, there are two
  major things you need to manage
• Internal Requisitions or business processes
  Everyday your employees print and forward
  multiple types of requisitions like Capex or
  vouchers.
• Printed Documents or soft copies Your old sales
  purchase bills, purchase orders, agreements,
  quotations.

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1. Business Process or Requisition Management in
Sharedocs Enterpriser
Yes
For Approval
No
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2. Process Flow for Archival of Physical Documents
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2.1 Process Flow of Uploading and Sharing the
soft documents
File Uploaders
Download
Read
Delete
Central Repository
Delete
Download
Read
Delete
Download
Read
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File Types Supported

• Open Document Text (.odt)
• OpenOffice.org 1.0 Text(.sxw)
• Rich Text Format (.rtf)
• Microsoft Word 97-2003 (.doc)
• Microsoft Word (.docx)
• WordPerfect (.wpd)
• Plain Text (.txt)
• HTML1 (.html)
• OpenDocument Spreadsheet (.ods)
• OpenOffice.org 1.0 Spreadsheet (.sxc)
• Microsoft Excel 97-2003 (.xls)
• Microsoft Excel (.xlsx)

• Comma-Separated Values (.csv)
• Tab-Separated Values (.tsv)
• OpenDocument Presentation (.odp)
• OpenOffice.org 1.0 Presentation (.sxi)
• Microsoft Powerpoint 97-2003 (.ppt)
• Microsoft Powerpoint (.pptx)
• OpenDocument Drawing (.odg)
• Portable Document Format (.pdf)
• Bitmap (.bmp)
• JPEG (.jpeg)
• PNG (.png)
• Variety of DWG and DXF file formats
• And more.

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Return on Investment
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Why HSS Sharedocs Enterpriser?

• 24/7 access of documents
• Controlled Access with user based rights
  management
• Universal file viewer Supports almost all
  standard file formats
• Robust Search Engine
• User-defined/Pre-defined workflow
• Link documents for easier references and
  comparison
• Blank form processing for bulk upload
• Bulk Uploads Through Zip file
• Download folders in Zip Format
• Built in OCR Engine helps you to Content Search

• User-defined document Flow
• No Client-Side installation required
• No separate licenses required
• Preview MS office documents online
• Can be accessed from any device and any browser
• Keep a track of your documents with Audit Trail
• Encrypt your files automatically.
• Email Alerts
• Document generation through predefined templates.
• Version Control

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Thank You

• Call for demo on 022-64567654
• www.sharedocsdms.com
• Or write us at info_at_hridayamsoft.com