Avoid these 8 common mistakes when writing emails

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FREELANCER TIPS

• Avoid these
• 8 common mistakes
• when writing emails

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Avoid these 8 common mistakes when writing emails

• Email often plays a huge role in professional
  communication. A freelancer spends a lot of his
  daily time writing emails, but everybody is prone
  to mistakes. These can vary in effect sometimes
  your messages will land directly in the spam
  folder, wont get read or are not enticing enough
  to get an answer. Sounds familiar? Heres a list
  of the eight most common email mistakes that you
  should avoid at any cost

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(No Transcript)
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1) Unprofessional address or using multiples

• Email often plays a huge role in professional
  communication. A freelancer spends a lot of his
  daily time writing emails, but everybody is prone
  to mistakes. These can vary in effect sometimes
  your messages will land directly in the spam
  folder, wont get read or are not enticing enough
  to get an answer. Sounds familiar? Heres a list
  of the eight most common email mistakes that you
  should avoid at any cost

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2) Bad subject

• Next up are bad subject lines. Either too long,
  too vague or just not saying anything at all.
  Hello is not a good subject line. Try
  expressing what youre trying to accomplish with
  your email and keep it as short as you can
  otherwise it might not get opened at all.

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3) Inappropriate addressing or language

• Address people properly and respectfully, without
  using jargon, at least until you get to know them
  really good. If youre not sure where you stand
  with a client after having exchanged a couple of
  emails, it is always helpful to see how they
  address you and stick to that.

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4) Not coming to the point

• Everybody spends a lot of time on emails but is
  aware that they could be doing other, probably
  more productive stuff in the meantime. So try not
  to waste anybodys time neither yours nor your
  emails recipient and get to the point, keeping it
  short and sweet.

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5) Mass emails

• Sending emails to dozens of people is one of the
  most surefire way to land in the spam folder.
  Other than that, it is impersonal and off-putting
  to the receivers. Sending single emails takes
  more time, but the success rate will be
  considerably higher so its worth the effort.

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6) Answering in the heat of the moment

• This mistake actually almost happened to me
  yesterday. A client wrote me that her colleagues
  would be unwilling to travel to a city for three
  hours to meet me, although the ride should only
  take one hour. I was close to asking her
  something to the effect of whether they were
  using Fred Flintstones vehicle. However, I took
  a deep breath, waited an hour and politely wrote
  her back, which in the end led to a mutually
  beneficial solution.

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7) No call to action

• When you write an email, chances are you are
  expecting an answer. Sometimes however your
  message might not really convey that. Make sure
  you include a question, or a so-called call to
  action, enticing your recipient to write you
  back.

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8) Not double-checking spelling, attachments,
names and links

• Once you have gone through all the steps of
  writing an email, make sure you proof-read it.
  Spelling an email address wrong can be the worst,
  leaving you with the expectation of an answer
  that will never come. Leaving out an attachment
  is not irreparable, but annoying for both sides.
  Similarly, broken links or bad spelling is not
  the end of the world, but can often leave a bad
  impression.

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