Mastery of Gantt chart in Project Management Template

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Mastery of Gantt chart in Project Management
Templates
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• Outline
• What is Gantt chart?
• Why to use Gantt chart?
• When to create Gantt chart?
• How to use Gantt chart?
• Benefits of Gantt chart?
• Project Scheduling Tools

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What is Gantt chart?

• It is a most useful tool for project planning.
• Gantt chart is also known as an action plan.
• It is widely used by the project managers to
  manage the entire project or phase of the
  project.
• Gantt charts are very simple to construct and
  easy to understand.

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Why to use Gantt chart?

• It represents the activity of tasks, its progress
  and time assigned and left to complete it.
• All the activities are co-related to the tasks,
  milestone, resources and other essential
  entities.
• It also shows who is responsible for the specific
  task.
• It is very flexible and can change as per the
  requirements.

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When to create Gantt chart?

• Gantt chart can be created at anywhere between
  the project progress, generally it is created at
  the initiation phase of the project.
• Many project managers prepared Gantt chart
  separately for separate project management phase.
• Before creating Gantt chart you should have
  knowledge and understanding of overall project.
• Always keep project proposal and project brief
  with you to change in the chart if required.

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How to use Gantt chart?

• According to your project management experience
  check the all tasks of project and assigned it to
  the right person to finish it. Mentioned the
  person name and tasks in chart.
• Make the correct sequence of the tasks in chart.
  Make sure two tasks will not get overlap and
  tasks should be placed before the next task which
  is required to complete it first to start working
  on it. Identify the tasks which are required to
  work simultaneously.

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How to use Gantt chart?

• Assigned the optimum time duration for the tasks.
  It is better to assign the some extra duration
  than required to prevent unexpected problems
  during the project progress.
• Continue the above process until the all the
  tasks and entity assigned.
• Construct Gantt chart. Divide one column into
  two. List all the tasks on the right side of the
  column and duration for the respective tasks on
  the left side of the column. Left side acts as a
  timeline and represents the horizontal bar
  according to the time required to completion of
  the project.

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Benefits of Gantt chart?

• Monitoring the status of the project
• To identify the issues in project management
• Tracking of budget and resources allocation for
  the project
• Gantt chart helps in keeping the project on
  track.
• To plan the expenditure and resources
• Utilization of every minute to achieve the
  certain objective and goal of the project
• Effective communication with stakeholders

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Project Scheduling Tools

• Many project managers use excel based scheduling
  project templates to meet the standard of Gantt
  chart according to the complexity of project
  management. It has the better functionality like
  visual layout and graphical representation.

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• Make your job less stressful by creating excel
  Gantt chart with Microsoft excel.

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Thank You!