Employee Involvement, Safety Incentives,

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Employee Involvement, Safety Incentives,
Community Outreach

• Rohm Haas Chemicals LLC
• Great Lakes Scrip Center

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Rohm Haas in Louisville

• Used Incentive Program to encourage and reward
  employee participation in Safety.
• Recognized by OSHA for having system that
  quantified the level of participation.
• Incentive Program always based on proactive
  involvement measures.
• Examples Hazard Recognition, Behavioral,
  Communication, Advocacy, etc.

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A Vision without a Plan is just a Hallucination

• Disconnected.
• Two different stand alone activities
• Competing priorities.
• Zero Injuries shallow promise

• Goals AND Objectives
• Goals what we wanted
• Objectives activities and practices to
  accomplish goals.
• Participation tied directly to objectives.
• 100 inspection / participate on site inspection.

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RH LVL Incentive Program

• Money!
• Universal, but not visible in paychecks.
• Accountability for 11 distribution
• Impersonal, and callous.
• Finds other needs to fill.

• Gifts!
• Sizes, color, other preferences
• Redundant
• Maintain momentum.
• Difficult to distribute
• Appreciated?

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Gift Cards

• Cons
• Too much leg work acquiring from multiple
  providers Cost!
• Sarbanes Oxley
• Complicated!
• Too erratic.
• On the chopping block

• Pros
• Variety!
• Employee Preference
• Easier to distribute
• Personal Interaction

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Other Issues

• Could not validate actual participation
• Paper system / Recordkeeping
• Costly
• On the chopping block each budget year.

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Needs Solutions

• Minimal of providers
• Ease of information gathering both for employee
  employer
• Desired reward
• Validation

• Electronic web submittal - Ease of use.
• Records History
• Validates distribution
• Meaning to the gift serving as both incentive
  and acknowledgement

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2007 Safety Incentive Program

• In support of 2007 Louisville EHS Goals through
• Employee Involvement, Hazard Recognition and
  Interdependence

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Louisville EHS Goals

• Achieve 500,000 man-hours worked without an OSHA
  Recordable Injury (OII).
• Reduce Agency Reportable Incidents by 50 from
  2006.
• See improved trending in selected objectives
  measures
• Increase number of employees performing Safety
  Samples
• Demonstrate employees active in submitting Safety
  Matters
• Reinforce accountability of those responsible for
  EHS actions
• RCA's completed on time for 536 incidents/near
  misses
• Demonstrate employee Participation by employees
  performing Extra Mile activities.

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Required Elements

• Certain Activities identified for each employee
  to be engaged in to participate in the Incentive
  Program.
• Hazard Recognition - Any situation that could
  negatively affect your safety or health or others
  in the plant or the sites environmental
  performance.
• Behavioral Safety interacting with someone else
  by observing a task, or discussing work related
  safety implications.
• Extra Mile Any of the identified activities
  that can improve our Safety performance

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Required Elements

• 1 Safety Matters per employee each monthly 3
  per quarter
• One Behavioral Safety Observation must be
  completed each quarter
• One Extra Mile anything else you do among the
  other identified safety related activities must
  be completed per quarter.

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Qualifying

• Each activity counts as one point.
• Five (5) points total are needed to qualify each
  Quarter.
• Electronic documentation to the web must be used
  for each Safety Matter, Safety Sample and your
  extra mile.
• On-going tally of points accumulated for all
  employees.
• All Rohm and Haas employees and all RH supervised
  contact employees are included.
• No separate recordkeeping or submitting for
  Quarterly Incentive is needed.

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Safety Matters

• Reporting employee does not have to rate level of
  significance. Questions on forms make the rating.
• Safety Matters used to document the employee
  observed and acted on a safety concern, needed to
  use complementing system (safety work
  order/Action Tracking), or are identifying an
  issue needing additional attention.

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Behavioral Safety Observation

• Include
• Employee Safety Samples.
• Contractor Sample.
• Safety Discussions.
• Must be entered electronically on new web form to
  count for the Incentive.
• Print paper copy and use at task site, then enter
  the information electronically.
• One Behavioral Safety Observation must be
  completed each quarter to qualify.

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Sample BEST Form
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Behavioral Safety Observation

• Name Select your name from drop down menu.
• Unit Select from drop down menu where the
  observation occurred or would relate to.
• Type Select from drop down menu. (BEST,
  Contractor Audit or Discussion).
• Discussion Type Select from drop down -
  applies for Safety Discussions only.
• 4 Criteria refers to main subjects of
  Observation - (Positions of People, Tools and
  Equipment, Procedures and housekeeping, and PPE).
  Box must be checked to count.
• Description of Task - Limited field - so be
  brief!
• Safe Acts observed describe something positive
  that was noted . Limited field - so be brief!
• Further Actions Required briefly state what
  additional follow up is needed, details to be
  captured in assigned Action in Action Tracking.

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(No Transcript)
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Behavioral Safety Observation

• Electronic form defaults to Safe/Not Applicable
  for each criteria unless changed by person making
  entry.
• If At Risk is noted, then you must include text
  in Risks Observed on what was done to address.
  Be brief details to be captured over in Action
  Tracking if additional action is needed

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Extra Mile Form
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Extra Mile Activities

• Extra Mile activities are those that improve
  Safety Performance even more with strong Employee
  Involvement.
• Activities found beneficial to site.

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Extra Mile Activities

• are your involvement in

• Safety Meetings
• Procedures
• Safety Training
• Safety Recognitions
• Inspections or Audits
• or recording
• Additional Safety Matters
• Additional Safety Samples

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Extra Mile Activities

• Safety Meetings
• Coordinate make arrangements, be responsible
  for agenda and content
• Research information and develop materials to be
  presented.
• Deliver minimum 5 minute presentation. Minutes of
  Safety Meeting are to reflect all employee
  participation led by and contributing
  presenter(s)
• Representative to an Area Safety Council and
  attend meetings for the quarter.

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Extra Mile Activities

• Procedures
• Identify need for written procedure or identify
  one that is inaccurate
• Review and provide comment on a procedure
• Author a new or revised procedure
• Preventative Maintenance procedures are included
• Documentation (revision notes, email, etc.) of
  the procedure is to reflect the employee
  participation.

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Extra Mile Activities

• Safety Training
• Deliver Safety Training in classroom or meeting
  setting (including at a Safety Meeting)
• Develop Safety Training for others to present
• Sharing Safety Information with at least 10 other
  people (can be accomplished via Email) Specify
  how it relates to work or why you thought it
  worthwhile to share. Be sure to verify
  information with reliable source before
  forwarding it on.
• Teaching a fellow employee how to use this
  electronic system for the Safety Incentive.

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Extra Mile Activities

• Safety Recognitions
• Make formal recognition of a fellow employee for
  what they do to improve Safety. This can be for a
  single act or for the day-to-day example they set
  for others.
• MUST be made using the new electronic form
• One person nominated for each form submitted.
• Select nominee and the work area from drop down
  menus.
• Your Nominee and the LLT member over that work
  area will be emailed the Recognition

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Extra Mile Activities

• Inspections or Audits
• Participate on a formal audit (PSM, EHSM, etc.)
  team.
• Participate as a member of a housekeeping or VPP
  inspection.
• Sorry Routine OSHA required inspection for
  fork trucks, fire extinguishers, cranes and
  similar DO NOT count.

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Extra Mile Activities

• Additional Safety Matters
• Submit more than the one per month required
  Safety Matter.
• Additional BEST Sample
• Conduct and Submit an additional Behavior Safety
  Sample (beyond the 1 per quarter required).

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Selecting Your Gift Card

• Select your choice of a Gift Card when you submit
  your Extra Mile activity.
• Selection can be changed anytime throughout the
  quarter when submitting an Extra Mile but
  only when entering an Extra Mile.
• Whatever your selection is on the last day of the
  quarter is the card you get.

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Gift Card Selectionsselections available for
2007.You may also choose to not receive a card,
or to donate to Metro United Way

• Lowes
• Macys
• OCharleys
• Outback Steakhouse
• Sears
• Speedway

• Bath Body Works (White Barn Candle Co.)
• Bass Pro Shop
• Dicks Sporting Goods
• Home Depot
• JC Penney
• KMart
• Logans Roadhouse

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Your Participation

• Risks being minimized and addressed, thereby
  eliminating environmental incidents and injuries
  to yourself or your co-workers.
• Each individuals contribution in working
  together to meet Plant EHS Goals
• Demonstrates Employee Involvement in the Safety
  Program.
• Is a level of protection to assure we do what we
  say.
• Is acknowledged back to you with a 75.00 gift
  Card.
• Allows for the Crusade for Children to benefit
  financially.

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Electronic System

• All actions needed to participate can be done on
  the Safety Incentive web page.
• Documents those employee safety actions
  identified to meet our EHS Goals and improve our
  Safety.
• Reduces work no separate Incentive Form to
  complete.
• Updates your information upon entry of new
  information.
• Provides on-going ready access to view your
  information and status.

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Status Page
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FYI

• Cards will be distribution as soon as possible
  after the end of the quarter.
• Taxes are the responsibility of the employee and
  withheld in a subsequent pay period.

• Just our way of saying
• Thanks for what you do to make the Louisville
  plant a better and Safer place to work for all of
  us.

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Our Safety Incentive Program

• Ties employee activities back to the objectives
  to accomplish Site EHS Goals.
• Provides meaningful incentive/acknowledgement to
  the employees.
• Helping to write our sites history on daily
  basis.
• Provides useful information to improve overall
  safety performance.
• Has experienced a 12 increase in participation,
  from 70 to 82.

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Giving Back to the Community

• Partnered with Great Lakes Scrips and through the
  Crusade for Children.
• Crusade purchases RH selected Cards at discounted
  rate from Great Lakes Scrips
• RH pays face value, Crusade for Children keeps
  the difference between discounted rate and full
  face value.
• Since April 06, Rohm and Haas has directed more
  than 5,200.00 to our selected charity.

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Acknowledgments

• WHAS Crusade for Children
• Great Lakes Scrip Center
• Keeling Consultants

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Thanks

• Glenn Powell
• Rohm and Haas Louisville, KY
• gpowell_at_rohmhaas.com