High School Test Coordinators Training

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High School Test Coordinators Training SOL
Writing Test Fall 2006
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Testing Schedule
Tuesday 10-17-06 -Delivery of Secure
Materials Monday 10-23-06 -Term Grad only, Form
W0016 Tuesday 10-24-06 -All students, Form
W5036 Wednesday 10-25-06 -M/C Make-ups, both
forms Thursday 10-26-06 -Direct Writing Prompt,
103 Friday 10-27-06 -Direct Writing
Prompt, 101 (Second attempt for Term Grads, use
101 for all make ups for EOC students) Wednesday,
11-1-06 -Pick up SET A Monday, 11-6-06 -Pick up
SET B
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New for Fall 2006

• New Manuals
• Both the DDOT and STC manuals have been
  combined to create one Test Implementation
  Manual, (TIM)
• The sections of this manual have been organized
  in order of the testing procedures. Reminders
  and action steps are marked accordingly.
• A Resource Manual has also been created which
  includes information for use before, during, and
  after student testing. You may download
  additional copies of this at
• http//www.doe.virginia.gov/VDOE/Assessment/home.
  shtml

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New for Fall 2006

• Student Assessment Records
• Pearson Educational Measurement (PEMSolutions)
  is the new system for administering all SOL
  tests. (eMeasurement is no longer available).
• PEM is now linked with EIMS, students MUST be
  included in EIMS in order to be tested.
• All eligible students are pre-loaded into PEM
  from EIMS and may appear in testing
  administrations. This does NOT mean that they
  will all be tested.

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New for Fall 2006

• Student Assessment Records
• Students must be
• 1. Registered for a test administration
• 2. Assigned to a test within that administration
• This is accomplished by either
• A. Student Data Upload
• B. Manual entering into EIMS

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New for Fall 2006

• Student Assessment Records
• Entering a student not in the SDU.
• Requires the following fields of information
• Administration -Last Name
• Division Code -First Name
• School Code -Grade
• STI -Gender
• DOB -Group Name (Teacher)

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New for Fall 2006
Student Assessment Records

• Correcting Student Data Information
• For the Fall Writing administration, all new
  students, (after 10-9-06), corrections to the
  student data information, either demographic or
  test specific must be sent to the DDOT.
• You will be able to access reports immediately
  in PEMSolutions after the answer documents are
  scanned and indicate what corrections are
  required.

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Reminders for Fall 2006

• Answer Document
• All writing papers must be done in 2 pencil.
• Beginning with Fall 2007, all writing samples
  will be returned to schools on a CD. No paper
  samples will be returned.

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Reminders for Fall 2006

Test Booklet Inventory -We are responsible only
for the inventory of the test booklets that we
use. Do not open packages to count booklets
unless they are going to be used for testing.
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Testing procedures for Term Graduates

• Monday, October 23rd
• -Term Graduates only MC Form W0016
• Tuesday, October 24th
• -Term Grad, MC Form W5036
• - All EOC, MC Form W5036
• Wednesday, October 25th
• -Make ups, All EOC, W5036. Term Grads
  Whatever form that they missed.
• If an irregularity occurred then they would take
  the alternate form of the test.

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Testing procedures for Term Graduates

• Thursday, October 26th
• Term Grads Writing Prompt - 103
• All other EOC students, Writing Prompt - 103
• Friday, October 27th
• - All Term Grads, Writing Prompt - 101
• - All make ups or irregularities from EOC
  students, Writing Prompt - 101

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Testing procedures for Term Graduates

• REMEMBER!
• If a student is taking this test for the very
  first time, then they are considered first time
  testers. The first attempt is considered a
  regular test administration. These will not be
  coded as retest.
• If they are taking the test over again for
  verified credit, then they must be coded RETEST
  on the answer document.
• The Second Opportunity test must be coded as
  RETEST for everyone that takes it twice.

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Answer Document Procedures
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Answer Document Procedures

• If students answer documents are submitted WITH
  a Pre-ID label, then fields B - E should NOT be
  completed.
• If there is NOT a label, then fields B - E MUST
  be completed.
• It is possible that you may receive a label for
  a new student, not included in the SDU after that
  student has tested, but prior to shipping. These
  labels can be applied at any time.
• If information has changed, the label can still
  be used as long as PEM has been updated.

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Answer Document Procedures

• Field A MUST be completed whether there is a
  Pre-ID label or not. All the information in
  field A must be filled in.
• The Student Name box on page 3, 5 and the back
  page must be completed.
• Fields F and G on the back page MUST be
  completed and carefully checked to insure that
  the Form Numbers match the form that the student
  completed.
• Field H, Testing Status, is only to be
  completed in the event that a student was not
  tested. Numbers 10 and 11 are only used with
  direction from the VDOE.

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Answer Document Procedures

• Field I is used to indicate what accommodations
  were provided for a student on the writing test.
• Accommodations must be specified in the IEP/504
  plan and the student MUST have an identified
  disability. This will appear on the label and
  will be identified in the PEMSolutions site.
• Letter A is not used, letter B is used for any
  accommodation not listed on the accommodation
  chart in appendix D. VDOE approval is required
  for any accommodation not listed.

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Answer Document Procedures

• If a label is not available for a students
  answer documents, sections B E must be
  completed
• Section B, Student name, complete and bubble
• Section C, Date of birth, must be completed
• Section D, STI number, students 10 digit state
  testing identifier. This is NOT the CPS
  identification number. If the STI is not
  available, you must contact the DDOT and complete
  the new student form.

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Test Security
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Test Security

• No testing information shall be discussed between
  students and or staff.
• SOL staff should not communicate to other staff
  information that is on a SOL test.
• Changing sites, SOL staff must transport the
  test materials and students must not talk to each
  other.

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Test Security

• Remove all teaching aids from desktops, walls,
  or hallways
• All SOL staff to read and sign security
  document.
• Materials checked out daily, use transmittal
  form.
• complete School Testing Affidavit.
• No test items are to be copied in any fashion.
• No test items may be discussed by faculty or
  staff.

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Test Security
Irregularities An irregularity can occur
when -Student becomes ill -Student
cheats -Improper assistance given -Accommodation
not met -Wrong accommodation given -Disruption
occurs -Test book missing -Test marked
complete STCs must complete the Irregularity
Form included in your packet. Fax the completed
form to Jack Hannon, 436-7736. DO NOT send it to
the DOE, we will do that. DO NOT take any action
until you receive instructions from our office.
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Test Security
Irregularities Continued, -NOTE If a child
REFUSES an accommodation, this may not be an
irregularity. Contact the parent and have them
submit, in writing either a request to re-test,
or to count the first test without the
accommodation. -If parent requests a re-test,
then an irregularity has occurred and it must be
submitted.
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Test Security

• Test Irregularities / Security Violations
  Examples of security violations that create an
  irregularity.
• Tell a student to check an answer that you know
  is incorrect.
• Look ahead in the test book and review material
  from the test.
• Use any form of body language to influence a
  students response.
• Allow students to leave the room un-escorted.
• Dismiss a class in the middle of testing to go
  to lunch.

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Test Security

• Test Irregularities / Security Violations More
  security issues.
• Fail to remove teaching aids from an area where
  testing is occurring or hallways that may be used
  to change sites.
• Discuss with another teacher information that is
  on a test
• Leave the room during a test session without
  another examiner there to relieve you.
• Neglect to provide accommodations to a student
  that has been found to need them.
• Provide an accommodation to a student who is not
  eligible.
• Provide the wrong accommodation.

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Any SOL staff member who observes a violation of
test security must report that violation to the
DDOT at the earliest possible time. All security
violations that appear to be willful will be
investigated and reported to the VDOE.
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Returning Materials
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Returning Test Materials to the DDOT

• Divide all materials into two sets, Set A and
  Set B.
• Set A will include the following
• EOC Set A Check off sheet. (Box 1)
• Answer documents, bundled under class Header
  sheets. Please no more than one class per
  bundle, (30-35).
• Term grads can be bundled separately or with a
  specific group.
• Use the new Pearson bands, the information on the
  bands is optional, may be helpful to you for
  managing the materials.

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Returning Test Materials to the DDOT

• Set B will include the following
• 1. Set B check off sheet
• 2. All used and unused test booklets and writing
  prompts. Please bundle these in packs of TEN.
  Used and unused books may be bundled together.
  Used and unused prompts may also be combined. NO
  STAPLES !!!!
• NOTE Do not include books from any large print
  or regular audio kits. They are to be packaged
  with the kits and sent separately.

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Returning Test Materials to the DDOT

• Set B will include the following
• 3. All of the secure paper work
• - Packing List/Transmittal Form
• - Classroom transmittal forms - School
  affidavits
• - Assembly ID Sheets - SPED Chart
  
• - Security agreements - Not
  Tested Chart
• - Overage transmittal form
• - Read Aloud used cassette tapes

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Returning Test Materials to the DDOT

• What you can keep
• Unused or voided answer documents
• TIM and Examiners manuals, (destroy after test
  scores have been accounted for)
• Unused Header sheets
• Student rough draft, (destroy after test scores
  have been accounted for)
• Unused cassette tapes

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To open PEMSolutions, click on this icon.
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Click here to enter PEMSolutions.
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Enter your user ID and password in these boxes.
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Click on SUPPORT to access manuals and other
information
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This menu contains the resources that are
available. The rest of this screen contains
links which guide you through many of the
functionalities of this program.
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Thank You For all of your help and support The
Department of Assessment and Accountability