Equal Opportunity Representative Administrative Tools

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Equal Opportunity Representative Administrative
Tools
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EO Representative duties

• Provide training to unit personnel
• Assist the Commander in EO matters
• Process EO complaints.
• Attend Quarterly HR/EO Council Meetings

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Additional duties such as Equal Opportunity
Representative have these administrative duties

• Maintaining EO Files
• Maintaining EO References
• Maintaining Unit EO Bulletin Board

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Objective

• To provide the unit EO Representatives with the
  tools to accomplish these tasks.

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Maintaining EO Files

• The Modern Army Recordkeeping System
  (MARKS)

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MARKS

• The purpose of Army recordkeeping is to properly
  manage information, from its creation through
  final destination.
• MARKS provides life cycle management instructions
  for the systemic identification, maintenance,
  storage, retirement, and destruction of Army
  information recorded on any medium (paper,
  microforms, electronic, or any other).

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MARKS

• MARKS does not apply to-
• Publications and blank forms stocked for filling
  requisitions
• Reference materials and books in formally
  organized and officially designated libraries.
• Reproduction materials, such as stencils and
  multilith masters.

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Sample File Numbers
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List of File Numbers

• Office personnel prepare lists of file numbers
  for the convenience of files personnel and action
  officers.
• These list will contain the MARKS file number,
  description, the Privacy Act systems notice from
  DA Pam 25-51, and media identification (paper,
  tape, electronic, microform).

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List of File Numbers

• Office personnel will keep the lists current by
  making changes as file numbers are added or
  deleted. IMS will review each list or change and
  approve the implementation of those that
  accurately identify the records of the office
  concerned.

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MARKS File Numbers

• Equal Opportunity Representatives should ensure
  that the correct MARKS file number is used.
• New file numbers initiated or file numbers that
  are changed at the unit level, must be approved
  (written approval) by the unit Information
  Officer/Publications Officer.

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Maintaining EO References

• In order to provide the unit commander and unit
  members with information and training that is
  current and reflects todays policies, EORs must
  ensure that the references used are current.

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Reference Materials May Consist of

• Delaware Army National Guard Regulations (DEARNG
  Reg)
• Policy Letters (from Adjutant General, Battalion
  Commander and Unit Commander)
• National Guard Regulations (NGR), National Guard
  Bureau Pamphlets (NG Pam)
• Army Regulations (AR), Department of the Army
  Pamphlets (DA Pam), etc.

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Updating DEARNG Publications

• Current Commanders Policy letters should be on
  file in the units administrative office (see
  your unit clerk or Readiness NCO).
• DEARNG Policy letters are available on the DEARNG
  intranet at http//de-10086-int/ and should be
  on file in the units administrative office.

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To order additional copies of publications or to
add to pinpoint distribution

• See you unit Publication SOP for
• Point of Contact (POC)
• Instruction on ordering procedures to be followed
• Forms to be used to order publications

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NO Battalion or Unit Publications SOP is
available
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Updating Army National Guard Publications

• NG Pam 25-30, Index of NG Administrative
  Publications, is used to review NGR and NGB Pams,
  published semi-annually.
• A copy of NG Pam 25-30 should be available in the
  unit admin office library.
• To order NG Pam 25-30 you must send a request to
  the unit Publications Officer/NCO.

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Updating Army National Guard Publications

• NG Pam 25-32/ANGIND 9, Numerical List of Current
  Blank Forms (EO Posters Forms are listed)
  Published semi-annually.
• A copy of NG Pam 25-32 should be available in the
  unit admin office library.
• NG Pam 25-32/ANGIND 9, may be downloaded from the
  NGB Publications site at http//www.ngbpdc.ngb.a
  rmy.mil/

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Army Regulations DA Pams

• DA Pam 25-30, Index of Blank Forms and
  Publications is used to review all Army and
  Department of the Army Publications for currency.
  DA Pam 25-30 is published quarterly, and is only
  available in Compact Disc format. DA Pam 25-30
  is the first disc of EM0001.

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Army Regulations DA Pams

• The unit admin office should have a copy of EM
  0001, and should be able to assist with its use.
• To order EM 0001 you must send a request to the
  unit Publications Officer/NCO. Request that an
  additional copy be added to the DA Form 12, for
  use by unit EORs.

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To order additional copies of publications or to
add to pinpoint distribution, you may need to
include

• Publications Number
• (example - DA Pam 25-30)
• Nomenclature
• (example - List of Blank Forms and Publications)
• IDN
• (example - 040803)
• Quantity Requested
• (example - 1EA)
• Changes
• (example - Chg 2, all, 0)

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Maintaining Unit EO Bulletin Board

• TAG Policy Memorandum No. 18 - Unit Bulletin
  Boards list minimal items to be posted on unit
  bulletin boards.

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HR/EO Minimal Postings on Unit Bulletin Board

• Included in the listing of minimal postings are
• All TAG Policy Memorandums
• Battalion (if applicable) and Unit Commanders
  HR/EO Policy Statements
• HR/EO Complaint Procedure
• Name and phone number of unit HR/EO Officer and
  NCO

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QUESTIONS????