Chapter 6 Planning

1
Chapter 6 - Planning

• Too much x too little
• Purpose of Plan
• 1) Communicate with stakeholders
• 2) Establish directions for team

2
3 Parts of Planning

• Plan is Prepared
• Plan is compared to Actual
• Plan is changed

3
Plan in different phases

• Conception Phase
• prepared specifying requirements, tasks,
  responsibilities, schedules and budgets
• Execution Phase
• plan is compared to actual performance
• plan is changed

4
Planning starts

• After contract request, business needs of RFP is
  received
• PM is assigned to project (if not already
  assigned).
• Objectives, Requirements and scope set
• Work activities
• Schedules
• Budget

5
Master Plan (p.161)

• Technical x Non-Technical Section
• Too little documentation x too much
• Management Summary
• Management and Organization Section
• Technical Section

6
Tools for planning

• Work Breakdown Structure (p.167, 169)
• Responsibility Matrix (p.176)
• Events and Milestones (p.177)
• GANTT Charts (p.179)
• PERT/CPM (chapter 7)

7
Work Breakdown Structure

• Breakdown a project into tasks (p.167)
• Procedure of Developing Project into
  Sub- elements.

8
What questions must be answered every time a new
project starts

• Hint WBS, Responsibility Matrix, GANTT
  Chart/PERT Chart.

9
Questions to be answered

• What tasks must be done (WBS)
• What time period and what order (GANTT
• Who is responsible for each task (Responsibility
  Matrix)

10
Typical Order

• List all Tasks
• Put the Tasks in order
• Assign Personnel
• Negotiate Deadlines
• Negotiate Costs

11
Can a project be taken without a Master Plan

• Yes. Master plan provides overview of the
  project. Problems greater potential for mistakes.

12
In a WBS, how do you know when you have finished
breaking it down to the lowest level

• Depends, however, the most you can breakdown is
  to wher each task at the last level performs a
  single function (not two functions or not ½ a
  function).
• Example
• Update and print customerAddress
• Print CustomerAddress
• Print one line of customerAddress

13
Case Study Barrage Construction

• Sean Shawn should talk to somebody that builds
  garages. Dont just assume that 3 car garage
  takes 50 more than 2 car garage.

14
Startrek Enterprises, Inc.

• Deva Patel must talk to the heads of each
  Department. Get them committed.