Program Improvement Plan CONTENT

1
Pennsylvania Office of Children, Youth and
Families Child and Family Services
Review Program Improvement Plan
2
PIP Timeframes

• 90 Days from receipt of the courtesy copy of the
  final report, PIP must be submitted to Childrens
  Bureau Regional Office
• CBRO, in consultation with the CB, will review
• Within 30 Days of notice from CBRO that the PIP
  is not approved, a revised PIP must be submitted

3
PIP Timeframes

• Implementation
• May not exceed 2 years from approval date
• Not all PIP elements will require 2 years
• For specific strategies too extensive to address
  in 2 years, a 1 year extension may be requested
• Request for extension must be received at least
  60 days before PIP completion date

4
PIP FORMAT

• PIP General Information
• PIP Strategy Summary TA Plan
• PIP Agreement Form
• PIP Matrix must include all information required
  by 45CFR 1355.35

5
PIP CONTENT

• Must address issues identified in the CFSR final
  report that contributed to low achievement
• Outcome factors (items)
• Systemic factors
• Statewide data indicators that did not meet
  national standards

6
PIP CONTENT

• Items and outcome areas affecting child SAFETY
  must be addressed first
• Items most egregiously not in substantial
  conformity follow
• Include short-term goals to address affects on
  children and families immediately and
• Long-term goals, for lasting reforms
• Benchmarks

7
PIP CONTENT

• For each item and systemic factor not in
  substantial conformity the PIP must include
• Measurable goal of improvement
• Action steps
• Timeframe
• For each data indicator that did not meet
  national standard the PIP must include
• Specific percentage of improvement (goal) to be
  achieved

8
OTHER IMPORTANT PIP CONTENT

• Identify person responsible for each action step
• Specify geographical area for action step
• Plan for evaluation, including benchmarks of
  progress
• Plan for accessing TA resources

9
PIP CONTENT

• Must incorporate PIP elements into the goals and
  objectives of the Child and Family Services Plan
  (CFSP)
• Must address PIP progress in the Annual Progress
  and Services Report (APSR)

10
PIP Evaluation

• State must report PIP progress semi-annually.
• Semi-annual reports must include
• Description of progress during reporting period
• Data on measurable factors and the relationship
  to benchmarks and timeframes
• Action steps and goals will be evaluated
  according to method and dates in PIP

11
PIP Evaluation

• At least annually, the CBRO and OCYF will meet to
  jointly evaluate progress
• Meeting will occur in conjunction with
  preparation of the APSR
• Evaluation will be in collaboration with other
  CFSR team members

12
Penalties

• Penalties are suspended during PIP implementation
• If State fails to submit reports, or timely
  satisfactory progress is not being achieved,
  suspension of penalties will end, and withholding
  begin